## **Trustees' Annual Report** ## **For the period** From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1 |**Section A**|**Reference and administration details**| |---|---| |Charity Name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|**2nd Sandgate Scout Group**
303386
10011597| ||Undercliff| ||Sandgate| ||Kent| ||CT20 3AT| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |**Trustee Name**|**Offce (if any)**|**Dates acted if not for whole year**| |---|---|---| |Andrew Curd|Group Chair|| |Andrew Sellors|Group Scout Leader|| |Julie Roper|Group Secretary|| |Paul Coates|Group Treasurer|| |Liz Smith|Elected member|| |Sharon Humphries|Ex-offcio|| |||| Names and addresses of any advisors (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |**Type of advisor**|**Name**|**Address**| |---|---|---| |Independent Scrutineer|Stuart Whorlow|Cassidy’s
Stour Offces
Roman Road
Ashford
Kent
TN25 7HS| **Section B Structure, governance and management** Description of the charity’s trusts |Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods|The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| |---|---| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) |You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks and the
systems and procedures to manage them|The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the
Scout Group which is an educational charity. As charity
trustees they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders (if opted to take
on the responsibility) and parent’s representation and
meets every month.
Members of the Executive Committee complete '_Essential_
_Information for Executive Committee_' training within the
frst 5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
fnance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| |---|---| **Section B** **Structure, governance and management (continued)** **Risk and Internal Controls** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity
set out in its governing document|| ||**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to
society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity**– We act with integrity; we are honest,
trustworthy and loyal.
**Respect**– We have self-respect and respect for others.
**Care**– We support others and take care of the world in
which we live.
**Belief**– We explore our faiths, beliefs and attitudes.
**Co-operation**– We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual refection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You may choose to include further statements,
where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public beneft statement|| |---|---| ||| ||The Group meets the Charity Commission's public beneft
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievement and performance**| Summary of the main achievements of the charity during the year |**Section E**|**Financial review**| |---|---| |Brief statement of the charity’s policy on
reserves
Quantify and explain any designations
**Reserves Policy**
The Group's policy on reserves is to hold suffcient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 6 months running costs,
circa £5,000.
The Group held reserves of approximately £34,000 against
this at year end. This is above the level required for
operating expenses. However this can be explained by the
receipt of Government Business Rate Relief grants due to
the enforced closure caused by Covid-19
Details of any funds materially in defcit
(circumstances plus steps to eliminate)
Further fnancial review details (optional information)|| ||**Reserves Policy**
The Group's policy on reserves is to hold suffcient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 6 months running costs,
circa £5,000.
The Group held reserves of approximately £34,000 against
this at year end. This is above the level required for
operating expenses. However this can be explained by the
receipt of Government Business Rate Relief grants due to
the enforced closure caused by Covid-19| ||| ||| |You may choose to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;
• investment policy and objectives;|**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have suffcient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using
only mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Executive
considers the cash fow requirements.| |---|---| |**Section F**|**Other optional information**| |---|---| |Plans for future periods (details of any signifcant
activities planned to achieve them)|| ||The Group currently has signifcant funds.
Professional fnancial advice has been taken on how
to invest part of these funds to provide the best
income for the Group while minimising the risk. The
Group Executive Committee will discuss and vote on
the best option to achieve this.| **Section G Declaration** The Trustees declare that they have approved the Trustees’ Report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (e.g. Chair, Secretary)
Date|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Andy Sellors||||||Paul Coates| ||Group Scout Leader||||||GroupTreasurer| ||1
5
1
1
2
1||||||| ||1|5|1|1|2|1|| ## ||||31stMarch2021||31stMarch2020| |---|---|---|---|---|---| ||||f,||f,| ||Income||||| ||MembershipIncome||3,600||5,906| ||Tripsand Camp Income||0||5,241| ||Fundraising Income||20||348| ||GiftAid||2.851||0| ||lJonations||360||56s| ||Uniforms||0||102| ||Scout Investment Services||t5||II| ||Other||||0| ||COVID GRANT INCOME||20,t93||0| ||||27,039||12,173| ||Expenditure||||| ||Rates|0||126|| ||Insurance|335||467|| ||Light,Heat andWater|600||553|| ||UniformsandBadges|82||538|| ||Repairs and Maintenance|12,148||125|| ||MembershipFees|1,s66||2,248|| ||TripRefundstoparents|1,536||0|| ||Camp,Tripsand EventsCosts|105||3,881|| ||PrintingPostageand Stationery|0||42|| ||Trophies|38||109|| ||Materialand Equipment|31||545|| ||Accountancy|0||0|| ||Other Expenses(inc rounding)|(2)||48|| |?|ff:.'JlfiDonations|320
0||561
0|| |||16,765||9,243|| ||Net Surplus/(Deficit)||10,275||_2,930| ## ## ## |||31stMarch2021||31stMarch2020| |---|---|---|---|---| |||f||f.| |FixedAssets||||| |Land andBuildings||3,093||3,083| |Equipment||2,600||2,600| |||5,683||5,683| |CurrentAssets||||| |Sundry Debtors and Prepayments|0||2,891|| |Cashat Bank andinHand|30,767||17,611|| |ShortTermlnvestments|I?S'||3,236|| ||34,U9||23,144|| |Current Liabilities||||| |Accruedincome and accurals||||| |NetCurrentAssets|34,019||23"744|| |NetAssets||_3e102||2a7| |RepresentedBy:||||| |ReservesB/fud||23,744||20,814| |NetSurplusforthe Year||10,275||2.930| |||34,019||23,744| |Non MonetaryAssetsfor Charity'sUse||5,683||5,693| |||-2!02||_u,47| ## ## LT700005- Scrulineer's Reportto the Trustees (July 20191 scr r'sr tot rust Scrutineer's Re ort to the Trustees of the gate Scout Council I rewjrt on the accounts of the Grouploistrict for the year ended 315t March 2021 RespeL*ive respon￿1)111¢{e$o1 ￿Ste•S Soirtinoer As the Group'sloistrict's trustees you are responsible for the preparation of the accounts,. you consider that neither thè audit nor independent examination requirements of the Charilies Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. Basis of Savlineeea Stalement In accordan￿ wilh the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages I to 2 Scnrtineerfs Ststsment In my opinion the accounts are in accordaneÈ with the records produced to me and comply with the constitution, Name.. Address,. Date.. l.l......o..ort). £*L ..24kX4.............................