Trustees, Annual Report For the period From (start dat81 FJThrnSJFJEY.. .... lo end date Section A Reference and administration detai15 Charfly name 50th Medway Towng (Hool SttJuI Group Other names the charlly Is known by R8glslw8d ¢harily numbe¥ (If any) HQ reglstralion number Charity's prfncipal address The Scout HQ. The Plt Stioke Ro¥d, Hoo Rochester, Kent Ptsslcodè Nam¢s of the ¢harlty ttuslees who fflanage the charity 1Th•&7 ehfithyReglsteTrfrepwWng RwJtstoredcha Tfiisleo Nam• Offic• Ilf any) Dates acted bf not for svhole year Sall Cox Richard Crofts Michael Watts Darren Ho son LtJk8 Ho Kas Mal Rl¢hard Tumer Chalr Treasurer Ex Officio on 10 11 12 13 14 15 Names and addr8s88s of adv(88r8 {oplional infolmallon but encouraged a8 best pracllce) {Th•s8 pe of advlsor Name Address SeetiDn Structure, goveTnance and management 1 LT700001 {14 Seplember 20241
Descwipffion of Ihe charivs trusts Type of governlng document The Group¥ govemlng documents are those of the The S¢oul Assoclalion. Thtry ¢on$lsl of 8 Royal Chorter. whlch In turn giv8$ authority to th8 Bye Law¥ of th¢ Asso¢lailon and The Pollcy. Organlsation and Rules of Tho Scout Asso¢lallon. l&.g. trust deed, con81ilulionl HDW the charity is cxjnstituted The Group is 4 trust establlshed undér Itg rul8s which are common to all Scouts. le.g. trust. a880ciatlaTI, CDMpanyl Tiuslee selectton rnethods le.g. appointsd by, 81ect8d by) Th8 Trugtoès are appoinled In accordan with Ihg Poll¢y. Org8nlsalk)n and Ru188 of Th8 Scout Association. Addltional governancg is8ug8 loplk>nal information bul encouraged as bo$1 pra¢lS¢0} You may choos8 to Snclude 8ddilional Informatlon, where rÈkvant, aboul: The Group is man9ged by the Group Twslee Board, the members of whlch are the 'Chaiity Ttustees, of the Scout Group which Is an educational charily. As chariiy trustee$ Ihey are rèsponslble for complying with Tregkslallon applicable to ¢harilles. ThSs includes the r8gistNtlon. keepSng proper accounts and making ret4Jrns to the Charity Commi881on as appropriate. Pollel89 and procedures adopted for. a) the indurtiori and tralning of trustees., b) trustee. considpration of mah)r risks and the systems and procedures to manage them The Truslee Board con8lsts of the Chair. Treasurer and 5 TtU5tees Ilncluding 1 Ex Officio Truslèesl and meets every 3 months. There must be a mlnlmum of 5 memberÈ pr8s8nt for a meeting to b8 hekl. Mgmbers of the Trustee Board Complete Balng 8 Scouts Truslee leamlng wilhin th8 first 6 wnonths of joining the Board. This GTOUP Tru8teg Board exlsts io make sure the charity Is wel- managed. risks are assessed and mlllgated, buifdings and 6qulpment ar6 In good working ordei, and every<)ne follows legal requirem8nts and thè org8nSsalion's policies and rulgs. Thelr 5UPPOrt helps other volLJnleera run high-qU81ty And safe programm88 that gives young people skills for 2 LT71J0001 (14 September 2024}
Section 8 Structure, governance and management Iconlinuedl Risk and Internal Control The Group Twstee Board has idenllfied the rnaSor rfsks to which they believe the Group15 èxposed, these have bebn rgvlewed and syslgllls have been established lo mltlgate agalnst them. Th# maln areas of coneem that have been identifièd are.. Damagè to th6 buildlng. property and equlpment. The Group would request the usè tsf bulldings, PTopeTty and equlpment frorn neighbouring organisalh)ns such as thè thurch. community ¢entre and other Scout Groups. Similar r8tlprocal arrangements exist with thèse organisations. The Group has sufficient buildlngs and contents insurance In place to mitlgalg agalnst pemianenl Ios8. InSury lo leadels, h¢lper5. SUPPOrters and MeMrS. The Group through the capitation le88 conlilbutes tr) the Scoul Assoclallons nalional accident insufance policy. Rlsk Assessments are undèrtaken before all aeuvltles. Redu¢8d Income from fund raislng. Th9 Group Is prfmaTily reliant upo income from Subserfptlons and fundraising. The group does hold a r&serve to ensurè tha cont(nuily of aclivilies should there be a major èduction in in¢omg. Thè Board could raise the valuo of subsuiptkins to Increas& the income to th8 group on an ongoing basis, either lemporarlly OT pgrmgnently. Reducllon or lo$s of leaders. The u Ig totally reliant upon volunte8TS to run and adrnlnisler the acllvilies of the group. If there was a reductlon In the number of leadgTS to an unacceptable18V81 In a particularseclion or the group as a wholg Ihon Ihere would have to bo a conlraclk)n, consolidation or closure of a section. In the worst case wnarlo tha compt8tè closure of the Group. Reduction or10sg of m6mbers. The Group provides acllvllies for all young pgop18 aged 4 to 18. If ihere was a redudion In Mee[ShIp in a partlcular secth)n orthe gioup as whole then Ihere would hava to be a contraction. consolidal(on or closure of a section. In th6 worst case scènarto Ihe complete closure of the Group. Rlsk and Internal Control Thè group has in plac9 Systèms of Sntemal controls that are designed to provlrJe reasonable assuranop agalnst materlal misman8g8ment or loss. thesè Include 2 signalorie8 for all paymènts and a ¢omprehèn$ive Insuranc8 pollctes to ensure that in5uiable rSsks are covered. 3 LT700001114 September 2024)
Section C Objectives and activities Slimmary of the objects of th8 chartty sel out in Its govemlng document The Purpose of Seoutln Scoullng exlsis to actively engRge and support young people In Ihelr person81 devek)pment, gmp(Iwellng Ihem to make A posltlv6 )trIbUlk)n tts society. Th• Valuès of S¢outlng As Scouls we are guided by th8sa valuès.. Inteurity. We 8¢1 wth inlegilly., we ale honest, truslworthy and loyal. Raspect - Wè havé s81f-rèstI 8nd rèsp6Ct lor others. Care- We support others and lake care of the world In whlch we Ilve. Bellef - Wa oxpbre our fallhs. beliefs and attitudes. Co-operation- We make a positive differencg., we Go-opgTate with others and makè friends. The Scout Mothod Scoutlng lak85 plaee when young peoplè, In partnership wllh adults, w¢xk logelhgw b8sgd on the values of Scotrting and= enjoy what they are doing and havg fun - take part in activities indoors and outdoors 184rn by doing sharè In splrftu81 r8fl8ctlon - tske responsibltY and maka cholces L¢ndgrtake new and challènglng 8¢tlvltl8S make and livo by their Promlse. Summary of the maln a1vItIeS In relation lo Ihasg ob5ects Compleung badgeworf¢, inveslilutes, camping, team buildlng aetlvities, adventurous acllvilies, atlendkng Yeligious services, games, attending oi8ttict and County event. IrÉps and days out. Addilk)nal dolails of the obl8Ctlv8s and activities (optional infornation but gncouraged as bes1 pracllcel You may choo¥0 to In¢bJdo further ststements. wher& relevant, about- ' pollcy on grnntmakuig., ' conlvibulii)n made by VOnteerS,. ' polky on inve3tm&nt$. Publlc b8nellt statement The Group meets the Charity Commission's public benefit crilerla under both the advancement of educatlor) and the advancorngnt of cluzenship or Community development headlngs. 4 LT700001 (14 Septsmber 20241
Sectiorh D Achievements and performance Summary of fhè maln aclaMentS of th8 charity during the year the Group has contlnued lo grow year on year wlth many young pgoplg achlevelng significant awards..we have had 1 Young Person allend th World Jamboree in Soulh Koreea....the Group continues lo p8rticlpate in many Distrlcl and County actlvltles along with outside groups including Ihe Amiy.... SectÈon E Financial Review Brief slalement of the charfty's pollcy on reservos Re5erv85 Policy The Group's pollcy on reserve8 Is to hold sufficient resources to eontlnue the charltable acfjvltles of the group should Income and fundroislng actlvllies fall short. The Group Trustee Board eonslders that the gTOUP should hold a sum equlval&nt to 6 months njnnlng wsls, drca £3000 The Group hald serV&S ol 8W)Foximalely t9275.77 againsl this at yèar and. Thls Is above the 18vellbelow required for operatlng expenses. However this can be expkined by oulstandlng Capitatlon Ilabllily not ygl hawng b8en cashed by the MedwayTowns Dlslrlcl Councll for £6011.25. Qu8ntlfy and èxplain any designations Detalls of any funds mat6rl8lly Sn dèfidt Iclrcum$lan¢s$ plus slep$ to elimlnalel Further financial revlew details {optionMI Infomydtion) You may ohoose to Inthda dItIonal informalSon. where relevant. gboul.. the chaiity's principal sources of funds (including any fundralsingl- Inv¢stm•nt Poli¢y The Group's Incom8 and Expenditure is very 8maH and a8 a consequ8nGg does not have suffictent funds lo invest in longer-term Inveslmgnls such as stocks and Shares. The Group has therefore adopted a k)w risk Strategy lo the inveslmenl of ils funds. Mi funds are held in cash uslng onty mainstream banks OF bullding societies. . how expendllure has supporied the ke obledves of the ChAty., The Group Trustee Board regulaity miJniloTs Ihg lev91s of b8nk balances nd the interest iale5 iecelved lo fynsuio the group obtains maximum value and income from its banking 3Tfang8mgnls. Occaslonally Ihls may Involv8 using an account that requires a peTiod of notice belore funds may be withdrawn. before dolng so the Group Tru8tee Board consldèrs Ihe cash flow requirements. . Investment policy and obigdivgs., InYg$tmont Pollcy 5 LT700LN)1 {14 September 20241
Tho Group d06s not have suffident funds to invest in longer term investments. Thg GuP has therefore adopted a risk averse strategy to the inveslmgnl of ils funds. All funds are held In cash using only rnainslream bar)ks or building soci9118S. Scclion F Other Optional Information Plans for fulure perlods Idetalls of any 8lgniflcant #cllvitSès plannèd to achleve them) Section G Declaration The Irustegs d9¢1are that thèy havè 8pprov8d the tnjsteos, report above Slgned on beha of thg Charit$ Itu3t898 Signalurèls) Full namels} klic14AcL Po8lllon leg Secrel8ry, Chairl Date 6 LT700001 {14 September 2024)
50th Medway Towns (Hoo) Scout Group (303382) Receipts and payments account For the year from 0110412023 3110312024 Receipts and payments 202312024 Unrestrtcted funds Rècèi Dovations. le a¢les and $lmllar In¢t)m& sub5CliPtrons 31,334.61 Donations Legacies GiftANI Othèr similar iThcc Sub lotal Grants Maintenenace grant 011[grantS Sb total ro$$ Fundialsln 8tsil 1 Detail 2 Detail 3 Olherlundrai8ing acb-vilBs Sub totsl &v¢nt$ 2 140.86 Stout hut Incom8 Hire of buik1ing Hire of equipm&nt Oih&T Scout hul incon Sub total Investmenl Incomo Bank inteFest BuildirEg SCety interest Th& SeoutAssoci2lion Short Tenn Investment Service other investment income 116.73 Total Gross Income Asset awHI Invesfmentsale$. ei(. Total receipts LT700(XI2 (July 20211 1 ef3
50th Medway Towns (Hoo) Scout Group (303382) Receipts and payments account For the year from 0110412023 To 31f0312024 Receipts and payments 202312024 Unr8Strlcted funds ments Charitablo Pa rnOllt$ Membership subscriplions paid on INakn'onailCountylAre#JOistrKt Youlh progr3mmE and aclmlles Adullsupportand Iiaining R£nl Water and SBweFa Electricity and Gas Insurance Repairs and Rengwafs Maierials and equiprnenl PriTrb"ng and photocopying CoTrtrA)ulion tocamp costs Uniforms & Badges AGM and trusteè &xpenses Cleaning Website & Email (Xhercos18 detail 3 10.547.39 123.80 .67 .2B9.26 454.85 9.750.40 1.551. 1.293.4B Sub total Fundral$ln Del8* 1 Dota4 2 Dètail 3 Olhèrfundraisin ex en8e8 costs Sub total Total Gmss Expendithre A8Sèt and Investfflènt purchases, etc. Totalpayments Alet of recwpts/(payments) Cash funds Ea$t year er7d Cash funds thls year end LT700002 (j 20211 2of3
50th Medway Towns {Hoo) Scout Group (303382) Receipts and payments account For the year from 0110412023 To 3110312024 Statement of assets and liabilities at the end of the year Xst X 200Z Unrestrlcted fund6 3110312024 Unrestrfcted funds Cash funds Bank CUFienl account Bank d8POSltaccounl uilding srtièty accounl The ScoutAssw81ion ShoriTem Invesbnent Service CashlFloals 192.49 9.083.28 Total cash furyds itstyeè bale$ Yth fecw ond ymert? aOnI} ot Othermonets Tax claim Oebls duè from Ihe CountylAtealDistricVGIou Insurance claim assets Sub total Inve¥tmgnt assgls Investment prop8ty-d81ail Quoted invèslmenls Olh6r investments- detail S¥Jb total assets for charit Non moneta 88dge stock Shop stod( Olherstock Land and bulldings Motor v8hicks Scouting equiFm8n( fuinllureetc other '$ own 500,000 Sub total Uabilitiès Accwnls not ygt paid Expenses incurretl but not invoac subsCnptnS not yel aid Loan- delail Other fjillties Sub total Totsl not assots The above re¢eÉpts and p&ymènts account and statement of assets and liablllties were ?pproved by th$ Trustees on 26th Oct 202ithg date of the Executivè Commottge m•ètlng that approved the a¢countsl and signd on th¢lr behalf by nature Pi¥il Name S 4-LL 4 Co. Chr Treasurer 26/1012* LT700(K12 (Juty 20211 3of3
Independent examiner's report to the trustees of 50 Medway Towns (Hool Scout Group I reportto the trustees on my examination of the accounts of the 50th Medway Towns (Hool Scout Group forthe year ended 31103124 Responsibilities and basis of report As the charty trustees of the 50th Medway Towns (Hool Scout Group you are responsible fDr the preparation of the accounts in accordance with the requirements of the Charities Art 2011 (Xhe Act'l. I report in respect of my examination of the 50th Medwèy Towns (Hool Scout Group accounts carrièd c>ut under 5ectiDn 145 of the 2011 Act and in carrying out my examination I have followed all the applicable D£rections given by the Charty Commissitsn under seciion 14515llbl of the Act Independent examinerfs Statement I have completed my examination. I confirrn that no material matters have come to my attention in connection wtth the exarnÈnatton giving me cause to believe that in any material re5pecL. accounting records were not kept Fn respect of the 501h Medw8y Towns (Hool Scout Group as required by sertion 130 of the ACL. or the accounts do not accord with those records. I have no concerns and have come acr055 no other matters connectlDn with the examination to which attention should be drawn in this report in orderto enable a proper understanding of the accounts to be reached. Signed.. Name". AIlAJ I E FIthUL E If Address.. ZZ Cl(J&C J i /e % ICL Date= Ixol Llt