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1910 2024
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## **2ND DEAL (WALMER) SEA SCOUTS ANNUAL GENERAL MEETING Tuesday 17[th] September 2024 at 7.00pm** ## **AGENDA** 1. Welcome by the Chair 2. Apologies for absence 3. Approval of Minutes from Annual General meeting held 11/07/2023 4. Adopt the model Constitution from Policy, Organisation and Rules from Chapter 5 P O R. 5. Treasurers Report ( Our Charities financial year is 1[st] April to 31 March ) 6. Election of Chair and Treasurer followed by Group trustees 7. Appointment of Independent Examiner of Accounts 8. Section reports and Group Lead Volunteers report 9. Presentations 10. Refreshments **Page 1** Welcome to 2 Deal Scout Group Annual General Meeting. I still have the luxury of representing an absolutely brilliant group of people at 2. Deal Sea Scouts and for the final tirne as Chair of the Executive Committee I would like to congratulate all of our Leaders. Assistsnts. Occasional Helpers, young people and parents and everyone who has supported us in this last year in makrng this a fabulous group to represent. Its okay l arn not going anywhere, unless l am not re*lected but the Scout Movement have deemed it necessary to stsrt changing some things. This is starting with titles so we will no longer have an Executive Committee, we will now have a Trustee Board. In trying to decipher the number of changes held within the Scouts Policy. Organisation and Rules is not easy when you have the time pressures of everyday life. so as a 8TQUP we will process these changes as soon as we are able to so that it does not cause any upset to our wonderful volunteers. I know Chris will want to lèt you know what a brilliant year the Group and Sections have had but I V￿uld like to mention our Annual Summer Camp for the Scouts and Explorer Sections. This was held at our 2 home in Golden Green near Tonbridge. The young people were brilliant and really enjoyed it but I must mention the team of Leaders that took their time in planning and delivering the camp. We all have day jobs and busy INes but the amount of time and efft)rt that goes in to planning and delivering the camp is Staggering. I have been going to camp for a number of years and this year I found myself looking out on to the field and realising that some of the Leaders were Scouts when I started helping out. They have then moved on to Explorers and are now Leaders themselvesl If that didn't age me enough then realising that they have started their own families and bringing them along to enjoy the benefits of camp showed me that all of our efforts have not been wasted. We love Scouting for a variety of reason5 and it provides us with life long experiences and life long memories. As a group we need helpl We need to keep that rolling support coming through for our Section Leaders. We have young adults who when starting families havè their own pressures and we have some older people who also need help in running their sections. If we do not get help and support then we do not have Sections and youn8 people will miss out so please help and support the group in whatever capacity you are able to. Thank you all for your support and help throughout this year and I look for¥vard to your help in the future. Regards Steve Noddings Chair of the Group Executive Committee. Page 2 Ind Deal (Walmer) Sea Scouts Report of the Trustee5 for the year ended 31 March 2024 Structurej 8ov¢rnance and management 6overftlnodo¢u•nvnt The Group's govemlng document Is a lease dated 24th July 1959 upon the trusts of the Boy S¢out5 As50Cl3tion trust deed 1955. The Group is manèged bythe Group Executlve Commlttee, the members of whlch are both the'charity Twstee5' and volunteers of the Scout Group. As charlty trustees they are responslble for complwng wlth leglslation applicable to charitles. Thls includes the rewstration. keeping prtsper accounts and making returns tts the Charity Commission as appropriate. The Trustees are appolnted In accordance with the Policy. Organisation and Aule$ ol The Scout A5%Kiatlon. Th8 Committee consists of independent represent8tiv¢$. Chair. Treasurer aThJ Seeretary kngether vthh the indivSdual Sodion Lgadgrs and parent repres￿l3110n and moots once a month apart from Juty and D8￿mber Rls* ¢fftdlntefftol Control The Group Execthlve Commlttee has identlfied the major risk5 to vthich they belleve the Group is exp05ed, these have been revlewed and systems have been estsblished to mitlgate a8ainst them. The main areas of con￿rn that have been identified are: Darna￿ tothe bulHln8F PrO￿rtyaRd t4￿p￿t￿t. The Group wt)uld request the use of bwldings. property and equlpment from nelghbouring organisation5 such as the church. community cenire 3nd other Scout 6roups. Slmilar reciprocal arrangements exist with these orghnlsatlons. The GI0￿p has sufficient buildings and contents insurance in place to mitl8ate against permanent loss. Injuryt? leaders* htlpers, supporters and members. The Group through the membershlp fees contrlbutes to the Scout Associattons national accident insurance policy. Rlsk Assessments are undertaken before all activlties. Red￿ed Income from fund ralslni. The Group is primarily reliant upffi sntome from subscriptions and fundraising. The Gitsup hold5 a reserve to ensure the contlnulty of artlvTrt6es shovld there be a rnajor feductlon In Income. Committee could ralse the value of subscrlptions to increase the Income tothe droup on an ongoing basis. eithertemporarily or permanetttly. ReduttFoft or loss ol lèadèrs. Thè group is totally Teliant upon voluntèÈrs to rtjn and administerthe èctivities of the groLtrP. If there wa5 a redurtion in the ￿Urnber of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contractlon. ¢onsclidatton or £10sure of a section. In the worst case Kenario the complete dosure of the fjroup. Page 3 **4** The Trustees present their report, together with the audited accounts for the year ended 31[st] March 2024 4 Page 4 **2024** The Group has maintained and added to its fleet of various boats and there have been some problems with the winch, The repair that has been carried out seems to be working but investigations are still ongoing into a safe replacement, not as easy as it sounds. The youngsters have attended a number of events and represented the Group at these. Page 5 ## **2nd Deal (Walmer) Sea Scouts** ## **Receipts and Payments Account** ## **For the year from 1 April 2023 to 31 March 2024** Charity Number 303375 |**Receipts**
**_Donations, legacies & similar income_**
Membership subscriptions
Membership subscriptions paid out
Net membership Retained
Gift aid claimed on subscriptions
Donations
Friends of 2nd Deal
**Sub-total**
**_Fundraising_**
Group activities (camps)
Other group activities
Uniforms & badges
Other fundraising activities
Equipment sales
**Sub-total**
**_Investment income_**
Bank interest
Scout Association short term investment income
**Sub-total**
**Total gross income**|**2023/2024**
**Unrestricted**
**funds**
10,315
(4,280)
6,035
2,751
13,501
12
**22,299**
2,405
418
740
20
-
**3,583**
690
310
**1,000**
**26,882**|**2022/2023**
**Unrestricted**
**funds**
9,792
(4,042)| |---|---|---| |||5,750
-
2,079
-| |||**7,829**
2,275
-
910
613
60| |||**3,858**
-
313| |||**313**| |||**12,000**| Page 6 ## **2nd Deal (Walmer) Sea Scouts** ## **Receipts and Payments Account** ## **For the year from 1 April 2023 to 31 March 2024** |Charity Number
303375
**Payments**
**_Charitable payments_**
Youth programme and activities (camps)
Development of Scouting
Scout shops - uniforms / badges
Insurance
Premises - water & sewerage
Premises - light & heat
Premises - rates
Premises ground rent (DDC)
Building & similar works
Admin and establishment costs
**Sub-total**
**_Fundraising expenses_**
Other fundraising costs
**Sub-total**
**Total gross expenditure**
Asset purchases
**Total payments**|**2023/2024**
**Unrestricted**
**funds**
1,978
4,082
1,707
2,055
905
1,368
369
100
567
118
**13,249**
694
**694**
**13,943**
1,288
**15,231**|**2022/2023**
**Unrestricted**
**funds**
2,860
2,710
1,763
1,857
334
1,113
-
100
3,428
649| |---|---|---| |||**14,814**
696| |||**696**| |||**15,510**| |||88| |||**15,598**| |||| |**Summary**
Total gross income
**prev. page**
Total payments
**above**
**Excess of payments over receipts/receipts over payments**
Cash funds brought forward 1 April
**Cash funds carried forward 31 March**|26,882
(15,231)
---------------
**11,651**
56,968
**68,619**|12,000
(15,598)
---------------
**(3,598)**
60,566| |||**56,968**| |||| Page 7 2nd Deal (Walmer) Sea Scouts Statement of Assets & Liabilities at the end of the year 2024 th•ffty Number 303375 3V0312024 3110312023 Cash funds Bank current account Scout Association short term investments Business Money Master account Cash in hand (Section accounts) Friends of 2nd Deal 17,551 9.407 46,664 50.415 641 12 121 776 Totsl cash funds 68,619 56,%8 Other monetary assets Tax claim Debts due from County l District Non-monetary assets for Group's own use Land & buildings at insured value Scouting equipment at insured value Boats and asyxiated equipment 579.283 25,701 52,665 567.925 25,701 52,665 Uablllties None None Contlngent liabilities and future obligations None None The above recelpts and payments account and statement of assets and liabilities were approved by the trustees on the at an Executive Committee meeting and Signed on their behalf by: SIgna￿re Prlnt Name Steve Noddings (Chairl Brian Harris ITreasurerl Page 8 ## **SECTION REPORTS for the YEAR** ## **BEAVERS** ## **CUB REPORT** We have had a very varied year with our activities this year. We had our Cub bake Off and a sleep over at the hut. All very successful. We have completed many badges this year very wide ranging from Athletes to Nautical. Perhaps our stand out moment came With our Panto ‘Oliver with a twist !’ The Mayor also called Oliver along with the Mayoress attended along with our parents and a star turn by Rupert. Then of course there were the very talented musicians, all the Cubs were brilliant. We have attended Remembrance Day Service and St Georges Day we also celebrated the Chinese New Year. This year we have sent quite a few Cubs up to Scouts and have had a handful of Beavers, we will be taking in from outside as there is a wait until the next Beavers come Up. My grateful thanks go to Diane and Tracey also to Dave, Matt and Karolyn who help when they can, If you can help at all with any of our activities in any way please Come and speak to us, every little help is gratefully received. Page 9 ## **SCOUT REPORT** Jordan ## **EXPLORER REPORT** Henry Dempster Page 10 Lflrwx . hKhpond•nt Ex•min*V$R•portto thè Trust••s UBnuary 20241 England & Wales Tem￿ I: Unqualified report for a non￿ompanY tharity preparing receipts and paymats accounts with a woss income of £250,000 or less in the relevant financi8l Independent examinePs report to the trustoes of ?d Deal Sea Scouts I rewt tothetru8toes onmy ¢￿￿nN￿lOn dtkaccwrtsoftr* 2nd Deal Sea Scouts 31*t March 2024 the year ResPon￿bIutIeS •id b•ds of report Asthe thartt¥truStees￿tht 2nd Dgal sga S¢outs you arerespowible forthe weparation of the accowrts in acctydantÈ with the requiremerts Oft￿ CharitiesAct 2011 fthe Actl. I report in respect of my examination of the 2nd Doal Sea Scouts aCCLxNts carried out uThler section 145 of the 2011 Art and in carrwThJ out my examination I have followed aLi appticabLe Directions given by the Chaiity Ccrfnmission under 5eLtion 145151(bl of the ACL Independent examinerfs statsmwrt I have ccrnpleted my exarninètion. I cc¥ffimi th* m*erial matters have come to my attention in connecticffl with the examinatlon giving me cause to believethat in ary material respecL' acccurting records were f*)t kept in reSp￿t of 2nd Doal Sea Scouts of the Ac¢ or 2. the acctyjntsdo nrt acttyd withthose reC￿d$. a5 requlyed by sertton 130 I have no concerns arrfl haveccffle across wothermattersin comectithwith the examination to b4thTch att￿rtiOn be drawn inths rep￿ in ordey toenable a Pr￿eT uThlerstanding of the accourtstobe reathpd. Name: ALL44rJ K f-K Relevant professI￿l quairficatlon or membershtp of profe5sionaLbodies fjf aryl.. fG4 Addres Date: Page 11