8th Dartford Scout Grou Report & Accounts for the year ended 31 st March 2025 Trustees: Appointment Chair Treasurer Secretary Group Lead Volunteer 18-25 Trustee Trustee Trustee Trustee Mr. D. Edwards Mr. M. O"Sullivan Mrs. G. Boyling Mrs. J. Holford Mr. J. Dennis Mr. M. Read Mr. J. Clark Mr K. Holford Trustees: E S£ 71,.IL Mr. R. Holford Mr. K. Holford Mr. B. Parker Bankers: H.S.B.C. High Street, Dartford, Kent GrouplDistrict Reg. Number with Scout Assn: 9661 Charity Registration Number: 303372 Contsct Name and Address: Mr. D. Edwards 23 Wood Close Bexley DA5 2HX Groups and Districts Reeeipts & PaymenL8 Fomi Isingle-fimdl
8th Dartford Scout Grou Trustees Annual Report for the year ended 31 st March 2025 Chairperson's Report The past year has been very successful with significant investment through the Youth Investment Fund grant. The £120,000 that was made available by the Government has enabled improvements to the building with a new roof, disabled friendly toilets, baby changing facilities, heating and lighting and making us more sustainable with solar power. The range of activities that can be offered include a new bouldering Vlall and the opportunity to undertake archery and rifle shooting activities. One of the items that has proved most difficult has been adapting the access from the street, there has been for a long time an ambition to improve wheelchair access and improve security around the front cntrance. the platforn] lift is now in place although there is still more to do. As always none of this is possible without the time and energy that as volunteers we put into Th the 8 Dartford Scout Group. Whether this is as part of one of the many work groups who have done so much to maintain and improve the site and security and the volunteers, parents and carers supporting the sections and the wide range of activities that take place. A special mention must be given to Kelvin Holford who alongside his work with the sections has also made himself available on site throughout the year to work with the various contractors to get the improvements completed. The last year has also been a period of transition for the 8 Dartford Scout Group in the way that 'e operate. as we have been required by the Scout Association to forn] a new Trust. This is based around a small number of Trustees and separately parent and section representatives on the Management Committee. We have all had to take on new responsibilities including a new constitution, plus improvements to get all the beavers, cubs, scouts and explorers on to the new online scout manager system and develop a new website for the Group. Financially the Group is in a strong position as there have been reserves that have built up steadily in the past. However. we are now in a position where over the past two years regular expenditure has exceeded the income receiiied. With for example, over two thirds of the income received from subs going to the Scout Association to register and cover each child and young person, the day to day running fees for the Hut and activities etc. having to be met from what remains. This is something we will need to look at further in the coming year to look at how we can get back to a position where income meets expenditure. the income generated from selling the surplus electric from the new solar panels will help. We are keen to engage even more with the local community that we support and hopefully in the next 12 months links with local schools and businesses will also be strengthened. There is also the opportunity for parents and carers to get involved with the Management Committee and as Trustees as your skills: input and ideas are essential to keep us improving. If you want to know more about what is involved please speak to me, any of the Trustees or the section leads. Groups Districts Receipts & Pa)Inents Fonn (Single-fundl
In concluding I would also like to say thank you to Martin O'sullivan who has served as the Treasurer for the Group for over 20 years. He moved away some time ago and has continued to support the Group on a wide range of financial aspects and the fornlal reporting to the CharitÉes Commission, which has been very much appreciated. I wish Martin the very best for the future and also to Eddie McNamara who has been independently reviewing the accounts for the past 20 years and is also retiring from his role. Finally. thank you all for your ongoing support to the 8 Dartford (Holy Trinity) Scout Group. David Edwards Group Chairperson, 8th Dartford Scout Group Groups and Districts Rcceipts & Payments Fomi (SingIe-AdI
8th Dartford Seout Grou Trustees Annual Report (continued) for the year ended 31 st March 2025 Beaver Section Report This year, the Beaver Scouts have had another exciting and activity-filled year. We took part in some successful fundraising. starting with our annual Macmillan Coffee Evening, which we hosted alongside the Cubs and raised £160. We also organised a Red Nose Day games evening, raising £35 for Comic Relief. They participated in the first Trail Jam hosted by Dartford due to JOTT ending, and they thoroughly enjoyed a night's stay at Buckniore Park, which was a fantastic adventure for many of them. We introduced a height chart this year to track how much our Beavers grow during their time with us-a fun way to see their progress. We also enjoyed a walk around Brookland Lakes, observing the local wildlife and connecting with nature. As part of our programme, we explored various international and cultural events. including: Christmas crafts and party with the Cubs Halloween party Firework night with sparklers Burns Night, where we held a mini version of the Highland Games and enjoyed Scotch pancakes Chinese New Year, learning about the animal of the year and enjoying fortune cookies Learning about the different Patron Saints Pancake Day, with cooking and a fun relay race involving pancake flipping We started the year with 14 Beavers and finished with 12, with 2 Beavers moving up to Cubs. A big thank you goes to Jill and Ella for their continued hard work and dedication in running the programme and making sure we have everything for the evening each week. Thank you all for your support over the past year. Trudi Tucker Martin Groups and Districts Receipts & Pajinents fonn {Single-fvnd)
8th Dartford Scout Grou Trn5tees Annual Report (continued) for the year ended 3 1st Mi arch 2025 Scout Section Report During the rcporting year the Scout Group numbcrs have remained stable, with several cubs joining and more of the scouts joining Jude and Rowena in Explorers. I'he Leadership Team continiics to deliver a well-balanced Programme of learning and fun: through challenges. games and i¢am building exercises. Scouts hdV¢ been working towards their challenge badges with the goal of reaching thcir Chief Scout Ai¥ar(L and it is hoped that all Scouts in the section will complete this aard before moving on lo Lxplorers. Our Scout Meetings weTC split between the Scout Hall, Oakfield Park and Joydens Wood, to make full use of the lighter evenings in the summer and early autumn. As in previous years. the Scouts took part in boih the St Georges Day Parade in April. and the town's R¢membrance Day Parad¢ in November. This year. as there ere doubis about an officiallj. orgjanised Joll.. or similar, we spenl a weekend at Ilope Hill and caled out an expedition challenge involving iw'o Irails looping around Meopham. l-, ortunat¢ly. this qualified for both th¢ challenge badge and the DistriLI trail badge. We were also able to field a strong tcam for the District annual shooting competition, held at 5th Dartford. We came away with an individual Jrd place certificate and some happy memories of an enjoyable day. We always ty and do a fun ei'ent jusi before Christmas and ihis period we went l O-pin bowling at BL.xle)'h¢ath ii'hich was great fu and 'ell reccii'cd by the Scouts and Explorers. A huge thank you to all the people V¥ho have helped and supported the section during this year. Rowena and Jude: our Explorers. werc fanListic support in the running of our M'eckly meetings. Mia. Lauren and Caitlin for thcir support throughoui th¢ year. Finall), _ The scclion would not have run without the committed support of unifonned leaders Gavin. Gordon and RaLhael who have given committed Krvice to the section for many vears. li was dunno this year that we gaid our good-byes to Gavin who has seTred our Cjroup for nearly thirty y'ears in a I,eadership role. His enthusiasm. experience and commitment 111 b¢ missed. bul :e i*ish him well for the future. F'or the remaining half of this vear H'e have been fortunate: and very gratsful, to have additional support from Kclvin and Jill .Julian Clark O &sZ x erfym Zjls Approved by the Trustees on............. And signed on their behalf by Groups and Distyicts R¢¢¢iNs & payrtrS Fomi (Singl¢-fundl
8th Dartford Scout Grou Trustees Annual Report (continued) for the year ended 31 st March 2025 Cub Section Report In the first terni, we visited the Dartford Council Building for a tour and for the cubs to have a chance to question the mayor. We then visited the Dartford fire station where the cubs had the opportunity to ask the fire crews questions and have a go with a small fire hose, as part of their fire safety activity badge. In June we had our Cub camp for 2 nights: V*ith the beavers joining for one, at Buckniore Scout Camp site, with the cubs having a go at mountain biking and caving. In September we once again help a Mcmillan coffee evening with the rest of the 8th and raised £160.00. In November, we had a weekend sleepover at Scout House. Where the cubs completed their backwards cooking activity badge. As well as a range of games/activities including a tower buklding competltion, bingo and a quiz. We attended the Remembrance Day service at the war memorial. In December, the cubs visited West Hill Care Home to do knots and sing songs with the residences. We also had our yearly craft night, and Christmas party, thc following week. The Cubs where able to achieve their artist badge and enjoy lots of games. This would not have gone as well as it had without the assistance of the parents/guardians who stayed to help. In February we had a sleepover at our Scout Hall completing their Chef and Entertainer Activity badges. as well as the Air activities stage I badge. We did our Red Nose beetle drive and rdised funds for Sports Relief. We have finished the year with 19 cubs. With several achieving their silver awards, after completing all 7 of their challenge awards and a range of activity badges. I would like to say a big thank you to Jill. Kelvin. Paul& Mia and Jude who have looked after the cubs and who s involvement in 8th Dartford Scouting has allowed the young members to experience new things. Also, to the parentslguardians for stepping in to help when asked and Lewis and Rowena the young leaders who are helping with cubs David White GTOUPS and Di5tr&cts Receipts & Pa)Thents Fomi ISingl¢-fundl
8th Dartford Scout Grou Receipts & Payments Account Summary for the year ended 3 1st March 2025 This Year Previous Year Totsl receipts for the year 110,260.59 19,326.92 Total payments for the year 99 974.11 21439.25 Net receipts (payments) for the year 10,286.48 (2,112.33) Cash, bank and similar funds brought forward 37 990.76 40 103.09 Cash, bank and similar funds carried fonvard 48277.24 37,990.76 The above account and accompanying statement of assets and liabilities were approved by the Trustees on O L+obor..lozC trfJM.... 7- Ocfrkn Zo And signed on their behalf by Groups And Th"stri¢ts Re£eirrts & Payments Form (Sin8]e-nd)
8th Dartford Scout Grou Receipts for the year ended 31 st March 2025 This Year Previous Year MEMBERSHIP SUBSCRIPTIONS Less Paid Net receipts (payments) for the year 4,710.00 2 750.00 1,960.50 4,555.00 3 037.50 1,517.50 INVESTMENT INCOME RECEIVED Bank Interest Building Society Interest The Scout Assoc'n Short-Terni Investment Service Dividends and Interest 900.99 272.03 900.99 272.03 DONATIONS 35.00 313.00 GRANTS - Youth Investment Fund (YIF) 106.081.60 13,382.39 ACTIVITIES Camps Others 1,283.00 3,320.00 360.00 3.680.00 1,283.00 FUND RAISING OTHER tNCOME Capitation Refund Income Tax Recovered - on subscriptions and donations on dividends and interest SUNDRY RECEIPTS Other Drinks & Sweets Badge 122.00 40.00 162.00 TOTAL RECEIPTS FOR THE YEAR 110 260.59 19 326.92 Groups and Distr Relp1S & Payments Forni ISfftg]e-fLdl
8th Dartford Scout Grou Payments for the year ended 3 1st March 2025 This Year Previous Year PREMISES Rent Rates - Water Light & Heat Insurance Repairs & Renewals - General Repairs & Renewals - YIF Grant 490.53 602.13 1,066.22 2,137.15 82 190.61 86,486.64 275.50 498.73 978.54 1,535.59 13 382.39 16,670.75 DONATIONSIGRANTS ACTIVITIES Camps Others 1,175.83 262.43 1.438.26 3,190.17 792.38 3,982.55 FUND RAISING EXPENSES ADMINIESTABLISHMENT EXPENSES Training TRUSTEE EXPENSES- Legal OTHER EXPENSES PURCHASE OF EQUIPMENT Tents Bouldering, Shooting, Archery- YIF Granl 1.258.75 9463.17 10,721.92 SUNDRY PAYMENTS Other Badge Loans received 1.021.48 305.81 290.96 494.99 1,327.29 785.95 TOTAL PAYMENTS FOR THE YEAR 99 974.11 21439.25 Groups and DJ"kncL% RcceiNs & Pwncnts Fonn (Single-fund)
8th Dartford Scout Grou Statement of Assets & Liabilities At 31 st March 2025 This Year Previous Year MONETARY ASSETS Cash, bank and similar funds Bank Current Account Bank Deposit Account Bank Deposit Account {YIF Grant funds) Building Society Account The Scout Assoc'n Short-Terni Investment Service Cash in hand 1.856.48 30,682.84 15.168.00 2,060.45 35,272.03 569.92 48277.24 658.28 37,990.76 OTHER MONETARY ASSETS Tax Claim for Year Ending 31 March 2006 Debts Due to Group/District INVESTMENT ASSETS Government Stocks at Market Value Other quoted securities at Market Value Other investments Property held for investment purposes NON-MONETARY ASSETS Assets for Charity's own use Land and Buildings £ 200,000 Motor VehicleslTrailer 500 Scouting Equipment, furniture etc £ 13,000 LIABILITIES Those due ivithin one year Accounts not yet paid- Summer Camp receipts Expenses not yet invoiced Subscriptions not yet paid Groundworks, Lift & Gates - YIF Granl expense Other 15,168.00 15,168.00 LIABILITIES Those payable after one year Loan (with details) HÉre Purchase owing Leasing payments outstanding Other long terni liabilities CONTTNGENT LIABILITIES AND FUTURE OBLIGATIONS Groups and DJ"strias Receipis & Pw'mems Fonn ISin8Je-fimdl
8th Dartford Scout Grou Scrutineer's Report to the Trustees I report on the accounts of the Group for the year ended 31 st March 2025 Respective responsibility of Trustees and Serutineer As the Group's Trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility ivithout carying out an audit or independent examination to scrutinise the accounts and to report to you. Basis of Scrutineer's Statement In accordance Hiith the directions given in the Group's constitution: I have scrutinised the records and the accounts set out on pages 7 to 10. Scrutineer's Statement In my opinion the accounts are in accordance ivith the records produced to me and comply with the constitution. . 41 TrJ4M+J4A . %51 irl A4J-;KV l)Jlc: . % ,LIAA I Groups aTrJ Distrrcts Re¢eip15 & Payments Fonn (Single-fund)