Trustees' Annual Report
For the period
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| Section A | Reference and administration details | |||||||||||||
| Charity name 5th Dartford Scout Group Other names the charity is known by none Registered charity number (if any) 3 0 3 3 7 0 HQ registration number 1 0 0 1 0 2 9 1 Charity’s principal address 62a West Hill, Dartford Kent Postcode D A 1 2 E U Trustee Name Office (if any) 1 CHAIR OF TRUSTEESVacant since 01/07/2026 2 PAUL BOREHAM GLV 3 KAREN HANNAH TREASURER 4 TASHA CAYLESS SECRETARY 5 MAGGIE LILLYCROP ASS. TREASURER 6 DEREK HURD GLIR 7 DAVID MONTEITH SC. NEW HALL 8 DARREN ENEVER SC. NEW HALL 9 10 11 12 13 14 15 Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Dates acted if not for whole year |
5th Dartford Scout Group none 3 0 3 3 7 0 1 0 0 1 0 2 9 1 |
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| 62a West Hill, | ||||||||||||||
| Dartford | ||||||||||||||
| Kent | ||||||||||||||
| Postcode | D | A | 1 | 2 | E | U |
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| SCOUTING EXP | JIM LILLYCROP | |
| PARENT | ROBERT LENIHAM | |
| PARENT | TIM BRIGGS | |
1 LT700001 (14 September 2024)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
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| The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
|
| The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. |
2 LT700001 (14 September 2024)
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, |
3 LT700001 (14 September 2024)
, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| Scouting Skills & Outdoor Adventure |
4 LT700001 (14 September 2024)
Additional details of the objectives and activities (optional information but encouraged as best practice)
| statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Youmay chooseto include further |
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|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
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| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £10,000 The Group held reserves of over £10,000 at year end. This is above the level required for operating expenses. |
Details of any funds materially in deficit
5 LT700001 (14 September 2024)
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy
• the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
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| Refurbishment of existing Scout Hall | |
| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair) Date |
~~P.J.Boreham~~ | ~~P.J.Boreham~~ | ~~P.J.Boreham~~ | ~~P.J.Boreham~~ | ~~P.J.Boreham~~ | ~~P.J.Boreham~~ | |
|---|---|---|---|---|---|---|---|
| Paul John Boreham | |||||||
| GroupLead Volunteer | |||||||
| 1 8 0 8 2 6 |
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| 1 | 8 | 0 | 8 | 2 | 6 |
6 LT700001 (14 September 2024)
5th Dartford Scout Group (Charity no. if applicable) Receipts and payments account
| Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
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|---|---|---|---|---|
| For the year from |
4/1/2025 | To | 3/31/2026 | |
| Receipts and payments | ||||
| Receipts | 2024/25 Unrestricted funds £ 13,875 - 322 117 - - - - - 14,314 - - - - 14,168 120 - 14,288 - - - - 614 2,251 - - 2,865 31,467 - 31,467 |
2025/26 Unrestricted funds £ |
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Donations, legacies and similar income |
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| Membershipsubscriptions | 13,875 | 19,407 | ||
| Less: Membershipsubscriptionspaid on(National/County/Area/District) | - | - | ||
| Donations | 322 | 8,449 | ||
| Closed account balances returned | 117 | |||
| Gift Aid | - | 5,301 | ||
| T-Shirts | - | 190 | ||
| Events | - | 78 | ||
| BankingCharges | - | - | ||
| Principle Adjustment Sub total |
- | 978 | ||
| 14,314 | 34,403 | |||
| Grants | ||||
| Maintenenacegrant | - | - | ||
| Othergrants | - | - | ||
| Sub total | - | - | ||
| Fundraising events(gross) | ||||
| Detail 1 - Activities | - | 66 | ||
| Detail 2 - Camps | 14,168 | 10,057 | ||
| Detail 3 | 120 | 325 | ||
| Other fundraisingactivities | - | - | ||
| Sub total | 14,288 | 10,448 | ||
| Scout hut income | ||||
| Hire of building | - | - | ||
| Hire of equipment | - | - | ||
| Other Scout hut income | - | - | ||
| Sub total | - | - | ||
| Investment income | ||||
| Bank interest | 614 | - | ||
| BuildingSocietyinterest | 2,251 | 2,844 | ||
| The Scout Association Short Term Investment Service | - | - | ||
| Other investment income | - | - | ||
| Sub total | 2,865 | 2,844 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 47,695 | ||||
| - | ||||
| 31,467 | 47,695 |
5th Dartford Scout Group (Charity no. if applicable) Receipts and payments account
| Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
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|---|---|---|---|---|
| For the year from |
4/1/2025 | To | 3/31/2026 | |
| Receipts and payments | ||||
| Payments | 2024/25 Unrestricted funds £ 5,313 1,967 - - 219 747 2,001 199 588 - 10,188 - - 2,220 1,606 - 1,762 60 58 7,121 - 34,048 56 - - - 56 34,104 - 34,104 - 2,637 195,134 192,497 |
2025/26 Unrestricted funds £ |
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| Charitable Payments | ||||
| Membershipsubscriptions | 5,313 | 5,265 | ||
| Youthprogramme and activities | 1,967 | 1,004 | ||
| Adult support and training | - | 226 | ||
| Rent | - | - | ||
| Water and Sewerage | 219 | 279 | ||
| Electricityand Gas | 747 | 1,020 | ||
| Insurance | 2,001 | 2,028 | ||
| Repairs and Renewals | 199 | 1,721 | ||
| Materials and equipment | 588 | 3,181 | ||
| Printingandphotocopying | - | - | ||
| Contribution to campcosts | 10,188 | 8,681 | ||
| Uniforms | - | - | ||
| AGM and trustee expenses | - | - | ||
| Section budgets | 2,220 | 2,157 | ||
| Admin costs | 1,606 | 418 | ||
| Other costs detail 3 | - | 675 | ||
| Legal Fees | 1,762 | - | ||
| Bank Fee | 60 | 60 | ||
| OSM Charges | 58 | - | ||
| New Hall | 7,121 | 15,363 | ||
| Van Rental | - | 160 | ||
| Sub total | 34,048 | 42,236 | ||
| Fundraising expenses | ||||
| Detail 1 | 56 | - | ||
| Detail 2 | - | - | ||
| Detail 3 | - | - | ||
| Other fundraisingcosts | - | - | ||
| Sub total | 56 | - | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 42,236 | ||||
| - | ||||
| 42,236 | ||||
| - 2,637 | 5,459 | |||
| 195,134 | 192,497 | |||
| 192,497 | 197,955 |
5th Dartford Scout Group (Charity no. if applicable) Receipts and payments account
| Receipts and 5th Dartford Scout G |
payments account roup(Charity no. if applicable) |
payments account roup(Charity no. if applicable) |
payments account roup(Charity no. if applicable) |
payments account roup(Charity no. if applicable) |
|---|---|---|---|---|
| Year start date Year end date |
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| For the year from |
4/1/2025 | To | 3/31/2026 | |
| Statement of assets and liabilities at the end of the year | ||||
| 31st March 2025 Unrestricted funds £ Cash funds Bank current account 7,344 Bank deposit account 38,567 Buildingsocietyaccount 137,168 9,417 Cash/Floats - 192,497 (agree balances with receipts andpayments account) ok Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investmentproperty- detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shopstock - Other stock - Land and buildings - Motor vehicles - Scoutingequipment,furniture etc - Other - Sub total - Liabilities Accounts notyetpaid - Expenses incurred but not invoiced - Subscriptions notyetpaid - Loan - detail - Other liabilities - Sub total - Total net assets 192,497 Total cash funds |
31st March 2026 Unrestricted funds £ |
|||
| 18,276 | ||||
| 35,250 | ||||
| 144,429 | ||||
| - | ||||
| - | ||||
| 197,955 | ||||
| ok | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Total net assets | 192,497 | 197,955 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by
| Signature R. Ketley K.Hannah |
Print Name |
|---|---|
| R. Ketley | Chair |
| K.Hannah | Treasurer |
LT700005 – Scrutineer’s Report to the Trustees (July 2019)
Template for the scrutineer's report to the trustees
Scrutineer's Report to the Trustees of 5[th] Dartford Scout Group
I report on the accounts of the Group/District for the year ended 31[st] March 2026.
Respective responsibilities of Trustees and Scrutineer
As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages 1 to 3
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: Samuel Stanley Address: 27 Marlborough Road Bexleyheath DA7 4UP Date: 27/05/2026