## **5th Dartford Scout Group - AGM Saturday 5th October 2024 Scouts Hall, 62a Westhill, Dartford, Kent, DA1 2EU** ## **INTRODUCTION AND WELCOME FROM GROUP CHAIR** Russ Ketley thanked everybody for attending and for their ongoing support of 5th Dartford Scout Group. He explained that the Scouts are going through a transition which will involve some new terminology and role titles. RK also explained that 5th Dartford has been using ‘unregistered land’, owing to some misplaced deeds, however this has now been resolved and 5th Dartford have been granted ‘absolute title’ which means that there is no longer any question over land ownership. ## **APOLOGIES FOR ABSENCE** There were no apologies. ## **GOVERNANCE TOPICS** The minutes of the Annual General Meeting held on 7th October 2023 were approved by all in attendance. Adopt the model constitution from Policy, Organisation and Rules Scout Group 5.4 District’s financial year will continue as previous years (1st April to 31st March) The number of members that may be appointed to the Trustee Board agreed to be 10. The quorum for future meetings of the Group Scout Council – agreed to be 7. ## **GROUP LEAD VOLUNTEER’S REPORT** Paul Boreham thanked everybody for coming and encouraged all to look at the photo presentation (projected on the wall) which showcased many of the activities enjoyed by the young people, which were provided above and beyond the weekly meetings. Some of this year’s achievements include: - Youth Proficiency Scheme - National Scout Target Shooting Competition - County Survival camp at Ross Wood - Older Scout Expedition - Easter Camp - ‘TrailJam’ walk - Summer camp ## Upcoming events include: 19th October 2024 - Microlight Flying lead by Sam. There are still places available. 9th November 2024 - Fireworks Evening at Scout House organised by Tim. Tickets cost £5 1st December 2024 – Celebrating the 108th birthday of 5th Dartford Scout Group at the Methodist Church, Dartford. 2nd – 9th August 2025 - Kent International Jamboree. OSM invites will be sent out to all Scouts and Explorers. All this is only possible with volunteers giving up their time and energy, providing a safe, engaging and exciting programme of ‘Skills for Life’ that inspire and attract new members. Alice and David have really built up the Beaver and Cub packs resulting in the group receiving Kent Scouts ‘Grow 50’ Bronze award with our youth membership increasing from 53 to 67. This is in addition to over 28 existing Explorers. ## Member updates: Beverly Panton has stepped down from her role as auditor after 25 years. Many thanks to her for everything that she has done for 5th Dartford. John White (affectionately known as Captain Carrot) passed away earlier this year. Gary Missions who has been our Master at Arms Group Instructor for many years has been unwell but expects to return from hospital soon. ## **GROUP TREASURER’S REPORT** Income = £29,054 Expenditure = £24,560 2024 BALANCE = 195,134 Karen Hannah reported that all the finances are now online and the accounts have been moved to Charity Foundation. We are nearly paper free! 5th Dartford has already spent in excess of £10,000 on work for the new hall, including ground surveys. As costs have continued to escalate, the subs payments have increased from £12-£16 and they will be increased again to £20 in April 2025. If any members are struggling with the increased cost of living and have concerns KH encouraged them to speak to the Scout Leader. There will be an ongoing focus upon fundraising and 5th Scouts hope to sign up for Gift Aid as soon as possible. A request for £3500 has been submitted to Dartford Council as part of their _Salute to Youth_ initiative. This money will help to fund the reopening of the climbing wall, along with some new equipment. ## **APPOINTMENTS** Following recommendation from the open selection process, the following appointments have been made: Group Chair – Russ Ketley appointed for 3 years. Group Treasurer - Karen Hannah appointed for 3 years. Group Secretary – Tasha Cayless has volunteered to fill this role Group Auditor – Selection process is now open Assistant Treasure - Maggie Lilleycrop Scout Group knowledge & Experience - Jim Lilleycrop Group Leaders/Instructor representative - Del Hurd Sub Team New Hall - David Monteith Sub Team New Hall - Darren Enever Parent representative - Sachin Bendigeri Parent representative - Tim Briggs ## **AWARDS** ## Leaders Awards: David Bloom – Nights Away Permit Jason O’Brien – 15 Years service Del Hurd – 30 Years service ## Chief Scout Gold Awards: |Chief Scout Gold Awards:|| |---|---| |Meighan Beeden|| |Alex|Rutherford-Courtney| |Ollie|Balfe| |Evie|Jarrett| |Olivia|Moss| |Tristan|Briggs| |Leo|Bloom| |Maisie Morgan|| ## **CLOSING REMARKS** ## District Lead Volunteer – Neil Gearing NG referred to the wealth of opportunities provided by 5th Dartford Scout Group and thanked all the volunteers who have made this possible. He also thanked the young people who are central to group and requested that they look at the Scout website and contribute their ideas for activities for the next camp. NG reported that 5th Dartford can repeat Award 50 next year and confirmed that there would be no additional charge from the district. NG also thanked the trustee board, JK and AL for their ongoing support. ## Leader of Council – Jeremy Kite JK emphasised the high value that Dartford Council places upon the role of 5th Dartford Scout Group and explained how this aligns with the Council’s drive to prioritise youth services and facilities. He acknowledged that Kent County Council have struggled to meet the needs of young people and therefore Dartford Council aims to plug those gaps wherever possible. He thanked all involved at 5th Dartford. ## – Mayor of Dartford Andy Lloyd AL shared his own experience of scouting as a young person and how the opportunities that this provided continues to benefit him even now! He is proud to be an ex-scout and wants to use his year as Mayor to promote and support the scouting movement. ## **ANY OTHER BUSINESS** The new managers of Kip McGrath Dartford briefly explained the tutoring service that they provide and offered to support 5th Dartford Scout Group through sponsorship, providing badges etc. PB offered two tickets to Southend’s Adventure Island which he is unable to use – he is taking bids! Tea, coffee and cake will be available after the meeting alongside an air rifle shooting competition. 5th Dartford Scout Group (Charity no. 303370) Receipts and payments account For the year from 01111412023 To 3110312024 Receipts and payments 202212023 202312024 Unrestricted funds Unrestricted ft5nds Recei Donations I Membeishi Donations closed account balan￿ ￿knmed Gift Aid t shirt5 aties and similar incorne subscri IKln5 309 602 300 Grants Maintenenace Olher rants rant Sub total ross Fundraisin events Detsil 1 ACtivit￿S Detail 2 Cam Detail 3 Other fundraL8i 900 6.930 Sub toial 82171 lo,￿4 Scout hut intotne Hi￿Ofe tnent other Scout hut incorne 2,863 Sub ttstsi Inve$¢ment income Bank Interest Sooe interest The ScoutAssociation Short Term Inveslmenl ServK Other investrnent incorne 63 ub totsl Total Gross Income Asset and investment sal85. et¢. Totalreceipts LT700002 (February 20241 1of3 5TH Dartford Scout Group (Charity no. 303370) Receipts and payments account For the year from 0110412023 31mw2024 Receipts and payments 202212023 202312024 Un￿strICted furKIs Unrestricted fvnds Pa ments Charitable P ents Membershi subs tions aKJ on Youth ramm& and acbvities Adult su rt and trainin Rent Water and Sewer8 Electrici 2nd Gas lTrsurance Re alfs and Renewals Materi31s an ment Prinbn and holcto Contribution to carn Unifomis AGM and trustee e Se¢iion Bud e15 Admin Costs Other costs detail 3 Nation8Vc￿n 812 265 165 t92 767 2,020 251 3,118 1.784 239 costs 7.157 8,166 ses 25 1,807 1,651 57 2.920 431 Sub total Fundraisin ex enses Delail 2 Deiail 3 Otherfundrar6in osts Sub totsl Total Gross Expendilure Asset and investment purchase5. etc. Totalpayments Net of rec￿pts1{payMents) Cash funds last year end Cash fvnds this year end 193,804 190.640 LT700002 IF8bruary 20241 2of3 5th Dartford Scout Group (Charity no. 303370) Receipts and payments account Forthe year from 2022r2023 202312024 Statement of assets and liabilities at the end of the year 31st March 2023 Unrestrirted funds 31st March 2024 Unrestricte(I funds Cash funds 82nk current at¢ount Bank de sil account sociÈ atcount 36,490 134.638 9,417 100 135,806 CashlFloats 100 Total cash funds ok Other moneta Tax claim Oebts due from the C￿￿ Insurance claim assets lArea￿￿tr￿￿GrOu Sub total Investment assets Investment ro Quoted inve51tnents Other Inveslmenis- detail Sub lotal Non monetary assets for charity's own use Bad e stock Sho stock Other stock Lano 2nd buiklin Motor vehicles Stoutin Oth8r detail Inenl. fumilure etc Sub total Ltabilities Accounts not aid enses inCu￿e￿ bul not Invo￿e￿ Substri L(￿n - detai Other Iiabilit Sub total Total net assets Thè above recetpt5 and Pa￿entS account and statement of assets and liabililies were approved by the Trustees on Xth X 200X (the dale of the Trustee Board meeting that approved the accounts) and signed on their behalf by nature Print Name EusstrLL kCTLDg Chair Tea5urer LTTO(KK>2 IFebruary 20241 3of3 LT70Crf)06- Indepermlent Examinerfs ReporttD theTrustees Vanuary 20241 England & Wales Template I: Unqualified report for a non-company charity preparin9 receipts and pa￿ents accounts with a gr055 ifKome of £250.ofKI or less in the relevant financial year Independent examinerfs report to the trustees of V Dartford Scout GrouplDartford District Scout Council I reportto the trustees on my examination of the accounts of the 5th Dartford Scout GrouplDartfordDistrirt scout counc￿1] for the year ended 315t March 2024 Responsibilities and basis of report As the charty trustees of the 5" D&rtford Scout GrOu￿Dartf0rd District sC￿t Counciu you are responsible for the preparation of the ￿COunts in ¥tordaJKe wrth the requirements of the Charities Act 20111'thÈ Artl. I report in respert of my examination of the 5" Dartford Sci￿rt GroutyDartford Distrirt Scout Council ￿cOunts carried out under secbon 145 01 the 2011 Act and in carrying oui my examination I havÈfoLi