## **Trustees' Annual Report for the period**
Period start date Period end date 1 April 2012 31 March 2013
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 303367 **Charity's principal address** 7 Broomhill Road
Dartford Group Scout Council 303367 7 Broomhill Road Dartford Kent **Postcode** DA1 3HT
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Yvette Knight Chair
2 Terrence Dance Treasurer
3 Joanne Lamb Secretary
Leigh Villiers Group
4
Commissioner
5 Stephen Newton
6 Kelvin Holford
7 Neil Gearing
8 Emily Burland DESC
9 Paul Boreham
10 Teresa Gordon
11 Alex Clark DSNC
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
||||
||||
||||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
The Groups governing documents are those of the The Scout Association. Type of governing document They consist of a Royal Charter, which in turn gives authority to the Bye Laws of (eg. trust deed, constitution) the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. How the charity is constituted (eg. trust, association, company) The Trustees are appointed in accordance with the Policy, Organisation and Trustee selection methods Rules of The Scout Association.
- (eg. trust, association, company)
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
The Group is managed by the Group Executive Committee, the members of You **may choose** to include which are the ‘Charity Trustees’ of the Scout Group which is an educational additional information, where charity. As charity trustees they are responsible for complying with legislation relevant, about: applicable to charities. policies and procedures This includes the registration, keeping proper accounts and making returns to the adopted for the induction and Charity Commission as appropriate. training of trustees; the charity’s organisational The Committee consists of 3 independent representatives, Chair, Treasurer and structure and any wider Secretary together with the Group Scout Leader, and elected representation and network with which the charity meets as required works; This Group Executive Committee exists to support the Group Scout Leader in relationship with any related meeting the responsibilities of the appointments and is responsible for: parties; trustees’ consideration of The maintenance of Group property; The raising of funds and the administration of Group finance; major risks and the system The insurance of persons, property and equipment; and procedures to manage Group public occasions them. Appointing Group Administrators and Advisors other than those who are elected. **Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
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- Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently.
## **Section C Objectives and activities**
The objectives of the Group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, **Summary of the objects of the** as individuals, as responsible citizens and as members of their local national and **charity set out in its** international communities. The method of achieving the Aim of the Association is **governing document** by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
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**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
To provide Scouting activities to 6-14 year olds in Dartford and the local area.
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 6 months running costs.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Investment Policy**
The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.
The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)** Michael Wigley
Lynne Villiers
**Full name(s)** Michael Wigley
Lynne Villiers
**Position (eg Secretary, Chair,**
**etc)**
Chair
Group Scout Leader
**Date** 29/9/21|Michael Wigley
Lynne Villiers|Michael Wigley
Lynne Villiers||
|---|---|---|---|
|||Chair
Group Scout Leader||
|||29/9/21||
|||29/9/21||
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## **3rd Dartford Scout Group**
## **Receipts and Payments Account**
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Year start date Year end date
For the
T
year 01-Apr-20 31-Mar-21
o
from
Receipts and payments
31-Mar-20 31-Mar-21
Unrestricted
Unrestricted fund
funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 10,245.36 4,673.19
Less:Membership subscriptions paid on (National/County/Area/District) 5,088.00 4,080.00
Net membership subscriptions retained 5,157.36 593.19
Donations 65.00 0.00
Gift Aid 0.00 0.00
Sub total 5,222.36 593.19
Grants
Maintenenace grants 0.00 0.00
Other grants 0.00 19,431.00
Sub total 0.00 19,431.00
Fundraising (gross)
Sectional activities (camps) 12,781.64 14.56
Other fundraising activities 20.00 0.00
Miscellaneous Income 36.00 0.00
Sub total 12,837.64 14.56
Investment income
Bank interest 0.00 0.00
The Scout Association Short Term Investment Service 0.00 0.00
Hall Use 11,220.12 5,136.11
Sub total
11,220.12 5,136.11
Total Gross Income
29,280.12 25,174.86
Asset and investment sales, etc. 0.00 0.00
Total receipts 29,280.12 25,174.86
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## **3rd Dartford Scout Group Receipts and Payments Account**
Year start date
Year end date
**----- Start of picture text -----**
For the T
01-Apr-20 31-Mar-21
year o
Receipts and payments
31-Mar-20 31-Mar-21
Unrestricted
Unrestricted fund
funds
£ £
Payments
Charitable Payments
Youth programme and activities 10,894.15 1,392.13
Utility payments 2,788.95 1,596.24
Insurance 1,683.12 1,755.72
Repairs and Renewals 0.00 0.00
Materials and equipment 24.40 2,178.85
Printing and photocopying 0.00 0.00
AGM and trustee expenses 50.00 0.00
Other Miscellaneous costs 60.00 97.00
Vehicle 0.00 0.00
Sub total 15,500.62 7,019.94
Cash/Float Payments
Petty Cash float 0.00 0.00
Sub total 0.00 0.00
Total Gross Expenditure 15,500.62 7,019.94
Asset and investment purchases, etc. 0.00 0.00
Total payments 15,500.62 7,019.94
Net of receipts/(payments) 13,779.50 18,154.92
Cash funds last year end
49,480.23 63,259.73
Cash funds this year end 63,259.73 81,414.65
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|**Statement of assets and liabilities at the end of the year**||
|---|---|
|**31-Mar-20**|**31-Mar-21**|
|**Unrestricted**|**Unrestricted**|
|**funds**|**funds**|
**----- Start of picture text -----**
£ £
Cash funds
Bank current account 63,259.73 81,414.65
Bank deposit account 0.00 0.00
Building society account 0.00 0.00
The Scout Association Short Term Investment Service 0.00 0.00
Cash/Floats 0.00 0.00
Total cash funds 63,259.73 81,414.65
Other monetary assets
Tax claim 0.00 0.00
Debts due from the County/Area/District/Group 0.00 0.00
Insurance claim 0.00 0.00
Sub total 0.00 0.00
Investment assets
Investment property - detail 0.00 0.00
Quoted investments 0.00 0.00
Other investments - detail 0.00 0.00
Sub total 0.00 0.00
Non monetary assets for charity's own use
Land and buildings 200,000.00 200,000.00
Motor vehicles 0.00 0.00
Scouting equipment, furniture etc 17,380.00 17,380.00
Other 0.00 0.00
Sub total 217,380.00 217,380.00
Liabilities
Accounts not yet paid 0.00 0.00
Expenses incurred but not invoiced 0.00 0.00
Subscriptions not yet paid
0.00 0.00
Loan - detail 0.00 0.00
Other liabilities 0.00 0.00
Sub total
0.00 0.00
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## **Contingent liabilities and future obligations**
|**The above receipts and payments account and statement of assets and liabilities were approved**|**The above receipts and payments account and statement of assets and liabilities were approved**|**The above receipts and payments account and statement of assets and liabilities were approved**|**The above receipts and payments account and statement of assets and liabilities were approved**|
|---|---|---|---|
||Signature||Print Name|
|M Wigley|||Michael Wigley Chair|
|T Dance||||
||||Terence Dance Treasurer|
## **3rd Dartford Scout Group**
## **Receipts and Payments Account**
**----- Start of picture text -----**
Year start date Year end date
For the
T
year 01-Apr-20 31-Mar-21
o
from
Receipts and payments
31-Mar-20 31-Mar-21
Unrestricted
Unrestricted fund
funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 10,245.36 4,673.19
Less:Membership subscriptions paid on (National/County/Area/District) 5,088.00 4,080.00
Net membership subscriptions retained 5,157.36 593.19
Donations 65.00 0.00
Gift Aid 0.00 0.00
Sub total 5,222.36 593.19
Grants
Maintenenace grants 0.00 0.00
Other grants 0.00 19,431.00
Sub total 0.00 19,431.00
Fundraising (gross)
Sectional activities (camps) 12,781.64 14.56
Other fundraising activities 20.00 0.00
Miscellaneous Income 36.00 0.00
Sub total 12,837.64 14.56
Investment income
Bank interest 0.00 0.00
The Scout Association Short Term Investment Service 0.00 0.00
Hall Use 11,220.12 5,136.11
Sub total
11,220.12 5,136.11
Total Gross Income
29,280.12 25,174.86
Asset and investment sales, etc. 0.00 0.00
Total receipts 29,280.12 25,174.86
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## **3rd Dartford Scout Group Receipts and Payments Account**
Year start date
Year end date
**----- Start of picture text -----**
For the T
01-Apr-20 31-Mar-21
year o
Receipts and payments
31-Mar-20 31-Mar-21
Unrestricted
Unrestricted fund
funds
£ £
Payments
Charitable Payments
Youth programme and activities 10,894.15 1,392.13
Utility payments 2,788.95 1,596.24
Insurance 1,683.12 1,755.72
Repairs and Renewals 0.00 0.00
Materials and equipment 24.40 2,178.85
Printing and photocopying 0.00 0.00
AGM and trustee expenses 50.00 0.00
Other Miscellaneous costs 60.00 97.00
Vehicle 0.00 0.00
Sub total 15,500.62 7,019.94
Cash/Float Payments
Petty Cash float 0.00 0.00
Sub total 0.00 0.00
Total Gross Expenditure 15,500.62 7,019.94
Asset and investment purchases, etc. 0.00 0.00
Total payments 15,500.62 7,019.94
Net of receipts/(payments) 13,779.50 18,154.92
Cash funds last year end
49,480.23 63,259.73
Cash funds this year end 63,259.73 81,414.65
**----- End of picture text -----**
|**Statement of assets and liabilities at the end of the year**||
|---|---|
|**31-Mar-20**|**31-Mar-21**|
|**Unrestricted**|**Unrestricted**|
|**funds**|**funds**|
**----- Start of picture text -----**
£ £
Cash funds
Bank current account 63,259.73 81,414.65
Bank deposit account 0.00 0.00
Building society account 0.00 0.00
The Scout Association Short Term Investment Service 0.00 0.00
Cash/Floats 0.00 0.00
Total cash funds 63,259.73 81,414.65
Other monetary assets
Tax claim 0.00 0.00
Debts due from the County/Area/District/Group 0.00 0.00
Insurance claim 0.00 0.00
Sub total 0.00 0.00
Investment assets
Investment property - detail 0.00 0.00
Quoted investments 0.00 0.00
Other investments - detail 0.00 0.00
Sub total 0.00 0.00
Non monetary assets for charity's own use
Land and buildings 200,000.00 200,000.00
Motor vehicles 0.00 0.00
Scouting equipment, furniture etc 17,380.00 17,380.00
Other 0.00 0.00
Sub total 217,380.00 217,380.00
Liabilities
Accounts not yet paid 0.00 0.00
Expenses incurred but not invoiced 0.00 0.00
Subscriptions not yet paid
0.00 0.00
Loan - detail 0.00 0.00
Other liabilities 0.00 0.00
Sub total
0.00 0.00
**----- End of picture text -----**
## **Contingent liabilities and future obligations**
|**The above receipts and payments account and statement of assets and liabilities were approved**|**The above receipts and payments account and statement of assets and liabilities were approved**|**The above receipts and payments account and statement of assets and liabilities were approved**|**The above receipts and payments account and statement of assets and liabilities were approved**|
|---|---|---|---|
||Signature||Print Name|
|M Wigley|||Michael Wigley Chair|
|T Dance||||
||||Terence Dance Treasurer|