## Trustees' Annual Report
## For the period
From (start date) **0 1 0 4 2 4 to end date 3 1 0 3 2 5 Section A Reference and administration details**
|Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|Dartford District Scout Council|Dartford District Scout Council|Dartford District Scout Council|Dartford District Scout Council|Dartford District Scout Council|Dartford District Scout Council|Dartford District Scout Council|Dartford District Scout Council|
|---|---|---|---|---|---|---|---|---|
||Scout House||||||||
||7 Broomhill Road||||||||
||Dartford||||||||
||Postcode|**D**|**A**|**1**||**3**|**H**|**T**|
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
2
3
4
5
6
7
8
9
10
11
12|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**|
|---|---|---|---|
||Neil Gearing|District Lead Volunteer||
||Neil Brunsdon|Trustee||
||Teresa Gordon|Trustee||
||Stephen Newton|Trustee||
||PhilipSwanson|Trustee & Treasurer||
||Stephen Newton|Trustee||
||PhilipSwanson|Trustee||
||Robert Weller|Trustee||
|||||
|||||
|||||
|||||
## **Section B Structure, governance and management**
Description of the charity’s trusts
Type of governing document
The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
1 LT700001 (27 February 2024)
How the charity is constituted
The District is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
|You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The District is managed by the District Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board is to consist of the Chair, Treasurer and 6
Trustees (including 1 Ex Officio Trustees) and meets every 2-
3 months.
Members of the Trustee Board complete Scout Trustee
learning within the first 6 months of joining the Board.
This District Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.|
|---|---|
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The District has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.|
|**Section C**
Summary of the objects of the charity set
out in its governing document
2 LT700001 (27 February 2024)|**Objectives and activities**|
|---|---|
||**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development, empowering them to make a
positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate|
|||
|Public benefit statement
Summary of the main activities in relation
to these objects|**p**
p
;
p|
|---|---|
||with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
|||
||Supporting Scouts to attend International expeditions.
Opening Squirrel Dreys - the newest section of Scouting -
while suporting exisiting sections.|
|||
||The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|
|||
|**Section D**|**Achievements and performance**|
|Summary of the main achievements of
the charity during the year||
||St. George's Day parade and service in Central Park, by
permission of Dartford Council. Attending the annual act of
Remembrance with the local community. Delivering a 'District
Crnival' with Dartford Girlguiding, raising the profile of both
movements and raisingfunds as well.|
|||
|**Section E**|**Financial Review**|
|Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The District held reserves (including Restricted & Designated
funds) of approximately £39K against this at year end. This is
above the level required for operating expenses. However this
is explained in the 'Long Term Summary' page within the
annual accounts.
**Reserves Policy**
The District's policy on reserves is to hold sufficient resources
to continue the charitable activities of the District should
income and fundraising activities fall short.
The District
Trustee Board considers that it should hold a sum equivalent
to four months running costs, circa £3k.|
|||
||Not applicable|
|**Section F**|**Other Optional Information**|
|---|---|
|Plans for future periods (details of any significant
activities planned to achieve them)||
||The District is going through a period of restructure and at
present futureplans are not confirmed.|
3 LT700001 (27 February 2024)
## **Section G**
## **Declaration**
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Neil Gearing|Neil Gearing|Neil Gearing|Neil Gearing|Neil Gearing|Neil Gearing|~~_Phil Swanson_~~|
|---|---|---|---|---|---|---|---|
|||||||||
||Neil Gearing||||||Phil Swanson|
|||||||||
||Lead Volunteer||||||Treasurer|
||**0**
**1**
**0**
**9**
**2**
**5**|||||||
||**0**|**1**|**0**|**9**|**2**|**5**||
4 LT700001 (27 February 2024)
## **Dartford District Scout Council - Treasurer's Report for 1 April 2024 to 31 March 2025 Receipts and Payments Account**
|||Year start date|Year start date|Year end date|
|---|---|---|---|---|
||**For the year**
**from**|**01-Apr-24**|**To**|**31-Mar-25**|
||||||
|**Receipts and payments**|||||
|**Receipts**||**31-Mar-24**||**31-Mar-25**|
|||**Unrestricted**
**funds**
**£**||**Unrestricted**
**funds**
**£**|
|**Donations, legacies and similar income**|||||
|Membershipsubscriptions||£ 53,826.00||£ 68,843.30|
|_Less: Membership subscriptions paid on (National/County/Area/District)_||_£ -_||_£ 44,438.00_|
|_Net membership subscriptions retained_||_£ 25,738.50_||_£ 48,968.00_|
|Donations||£ 15.19||£ 70.00|
|Income fromyouthprogramme||£ 497.29||£ 935.00|
|Membershiprebate||£ 437.00||£ 450.50|
||**Sub total**|**£ 54,775.48**
||**£ 70,298.80**|
|**Grants**|||||
|Maintenancegrants||£ -||£ -|
|Othergrants(includinglockdowngrants)||£ -||£ -|
||**Sub total**|**£ -**
||**£ -**|
|**Fundraising (gross)**|||||
|Other fundraising (2023 & 2024 all for WSJ23)||£ 1,000.00||£ -|
|Badge / uniform shop||£ 7,871.04||£ 6,227.80|
|Short term investment||£ -||£ -|
|Buildinguse||£ -||£ 80.00|
||**Sub total**|**£ 8,871.04**
||**£ 6,307.80**|
|**Investment income**|||||
|Bank interest||£ 147.07||£ 141.53|
|The Scout Association Short Term Investment Service||£ -||£ -|
||**Sub total**|**£ 147.07**
||**£ 141.53**|
|**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**|||||
|||**£ 63,793.59**||**£ 76,748.13**|
||||||
|||**£ -**||**£ -**|
||||||
|||**£ 63,793.59**||**£ 76,748.13**|
## **Dartford District Scout Council - Treasurer's Report for 1 April 2024 to 31 March 2025 Receipts and Payments Account**
||Year start date|Year start date|Year start date|Year end date|
|---|---|---|---|---|
||**For the year**
**from**|**01-Apr-24**|**To**|**31-Mar-25**|
||||||
|**Receipts and payments**|||||
|**Payments**|**31-Mar-24**
**Unrestricted**
**funds**
**£**|||**31-Mar-25**
**Unrestricted**
**funds**
**£**|
|**Charitable Payments**|||||
|Youthprogramme and activities||£ 1,718.70||£ 2,084.03|
|World Scout Jamboree 2023(payments to Kent Scouts)||£ 3,000.00||£ -|
|Capitation||£ 42,389.00||£ 44,438.00|
|Utility payments||£ 2,036.85||£ 2,241.06|
|Insurance||£ 1,436.58||£ 1,624.45|
|Repairs and renewals
>Tree work at Scout House (£2,964.00)||3,056.03
£||395.53
£|
|
Printingandphotocopying||£ -||£ -|
|FundraisingExpense||£ -||£ -|
|Trustee expenses / AGM||£ 269.00||£ 439.20|
|Miscellaneous costs
[Includes all Scout House DLV expenses (Stationary, Photocopying, Postage, etc.)]
> Bank fees(£60.00)||£ 1,365.22||£ 167.88|
|Account transfers||£ -||£ -|
||**Sub total**|**£ 55,271.38**||**£ 51,390.15**|
|**Fundraising Expense**|||||
|Badge / uniform shop||£ 6,773.09||£ 6,258.02|
||**Sub total**|**£ 6,773.09**||**£ 6,258.02**|
|**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**
**_Total Gross Expenditure_**|||||
|||**£ 62,044.47**||**£ 57,648.17**|
||||||
|||-
£||-
£|
||||||
|||**£ 62,044.47**||**£ 57,648.17**|
|||**£ 1,749.12**
**£ 96,677.42**
**£ 97,774.06**|||
|||**£ 1,749.12**||**£ 19,099.96**|
|||**£ 96,677.42**||**£ 97,774.06**|
|||**£ 97,774.06**||**£ 116,874.02**|
## **Dartford District Scout Council - Treasurer's Report for 1 April 2024 to 31 March 2025 Receipts and Payments Account**
Year start date Year end date **For the year 01-Apr-24 To 31-Mar-25 from**
|**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|**Statement of assets and liabilities at the end of the year**|
|---|---|---|---|
|**31-Mar-24**
**Unrestricted**
**funds**
**£**|||**31-Mar-25**
**Unrestricted**
**funds**
**£**|
|**Bank Accounts**||||
|CAF Bank(Cash)|£ 97,724.06||£ 116,824.02|
|**_Total Cash in Bank Accounts_**|**£ 97,724.06**||**£ 116,824.02**|
|**Deposit Accounts**||||
|DDSC Mike Jenkins|£-||£-|
|NW No.3 Reserve (7539) District Funds|£-||£-|
|
**_Total Cash in Bank Deposit Accounts_**|**£ -**||**£ -**|
|**Short Term Investment Accounts**||||
|TSA Short Term Investment|£-||£-|
|**_Total Cash in Short Term Investment Accounts_**|**£ -**||**£ -**|
|**Cash Floats**||||
|Cash in Hand (Shop)|£ 50.00||£ 50.00|
|
Cash in Hand (Phantom)|N/A||N/A|
|
**_Total Cash in Hand_**|**£ 50.00**||**£ 50.00**|
|**Total cash funds**|**£ 97,774.06**
||**£ 116,874.02**|
|**Other monetary assets**||||
|Advance Payment for Future Events
> Advance payments for Summer Carnival 2025|£ -||£ 442.80|
|
**Total of other monetary assets**|**£ -**
||**£ 442.80**|
|**Non monetary assets for charity's own use**||||
|Badge & ShopStock(assumes 5% rise in valueper annum)|£ 1,693.27||£ 1,777.93|
|Land and Buildings(needs review in 2025/26)|£ 750,000.00||£ 750,000.00|
|ScoutingEquipment(needs review in 2025/26)|£ 1,500.00||£ 1,500.00|
|Other(SumUpreader - assumes 50% depreciatonper annum)|£ 90.00||£ 45.00|
|**Total of non-monetary assets**|**£ 753,283.27**
||**£ 753,322.93**|
|**Liabilities**||||
|Badge account customer balances(& restricted funds)|£ 1,048.31||£ 1,048.31|
|Restricted Funds(Eurojam,15th & Phantom ESUs)|£ 7,926.59||£ 8,499.39|
|**Total liabilities**|**£ 8,974.90**
||**£ 9,547.70**|
Lon
4em) Summa
3110312025
31A)Y2024
CAFac¢ount balance as
116,824.02
97,724.00
RESTRICTED FUNDS
15th Dartford fur¥Js wrt"n CAF
Ir>liMdual SCO GroLP5 "badge" aco)urts (Ltspenti
Eurojam Ref8- Dartrord Partjant$
Eurojam Ref8 - 'GLSE' Particpants
Eurojam Grant (Retained in AccoLmt. awartiw deu8bn)- Ler¥J Lea8e
Phortom YL ESU
1,001.
1.048.31
3.529.39
1,802.51
250 00
1,91599
107,276 32
1,00150
1,048.31
3,529.3
1.802.51
2501
88 149 16
DE
GNATED FUNDS
Agreed Trustee Reyerves
Agreed 81get9 for Ycwthh Progranvm {£200 x 4 sectk1r1
Agreed ArnJ81 Resem for 2023 Korea WSJ1£1,500 PAI
Certrficate priniiTrJ & pre8entalh)r
Memberstrip SLtJxrlplior Il*ld IOT payn*rti
5,911.22
800.00
3,OL¥).OQ
soo.0
30.719 tKJ
?9,-146 10
26.7J8 SO
Uncommlttod fund8 for 202&2026
£ 69,346.10
58,710.06
Th• abov• r•c•lpt• and paym•nts account •nd •lat•m•nt ola•••ts and Il•blMU•• w•r• •pprov•d by th• Tru•t••• on
l•¢ S•pt•fflb•r 2026 (th• d•t• ollh• Tru•ts• B¢Aid M•ellng th•t •pprov•d th• •ccountsl and •lgn•d on th•lr hallbY
Slg
Prfrrt Nam8
TrAke Wigley (District Chair)
01- Scl- 201b
Phll Swanston (Distrlct Treasurer)
**LT700006 - Independent Examiner's Report to the Trustees (July 2019)**
## England & Wales
**Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year**
## **Independent examiner’s report to the trustees of the Dartford District Scout Council**
I report to the trustees on my examination of the accounts of the Dartford District for the year ended 31[st] March 2025.
## **Responsibilities and basis of report**
As the charity trustees of the Dartford District Scout Council, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Dartford District accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Dartford District as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Signed: _Gary Savage_
Name: Gary Savage
Relevant professional qualification or membership of professional bodies (if any): CIMA
Address: Pennyfields, Angley Road, Cranbrook, Kent, TN17 2PL
Date: 23 September 2025
**LT700006 - Independent Examiner's Report to the Trustees (July 2019)**
## Templates to help independent examiners
LT700006
## Content
## Introduction
## England & Wales
3
## 4
Template 1: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year 4
Template 2: Unqualified report for a non-company charity preparing accruals accounts with a gross income of £250,000 or less in the relevant financial year 5
Template 3: Qualified report for a non-company charity preparing receipts and payments accounts 6
Template 4: Qualified report for a non-company charity preparing fully accrued accounts with a gross income of £250,000 or less in the relevant financial year 7
## Scotland
## 8
Template 1: Unqualified report for a non-company charity preparing receipts and payments accounts 8 Template 2: Unqualified report for a non-company charity preparing fully accrued accounts 9 Template 3: Qualified report for a charity preparing receipts and payments accounts 10 Template 4: Qualified report for a non-company charity preparing fully accrued accounts 11
## Northern Ireland 12
Template 1: Unqualified report for an unincorporated charity preparing receipts and payments accounts 12 Template 2: Unqualified report for a non-company charity that is preparing accruals accounts 13 Template 3: Qualified report for an unincorporated charity preparing receipts and payments accounts 14
Template 4: Qualified report for a non-company charity that is preparing accruals accounts 15
**LT700006 - Independent Examiner's Report to the Trustees (July 2019)**
## Introduction
This document is to help Independent Examiners of Scout Group’s, District’s, County’s, Area’s or Regions’ (Scotland) annual accounts.
Full guidance from the charity regulators should be read and followed. This can be found on the links below along with the templates for company charities:
**Charity Commission for England & Wales** – Independent examination of charity accounts: examiners (CC32) https://www.gov.uk/government/publications/independent-examination-of-charity-accounts-examiners-cc32
**The Office of the Scottish Charity Regulator** – Independent examination: A Guide for Independent Examiners https://www.oscr.org.uk/guidance-and-forms/independent-examination-a-guide-for-independent-examiners/
**The Charity Commission for Northern Ireland** – Guidance for independent examiners (ARR07) https://www.charitycommissionni.org.uk/manage-your-charity/annual-reporting/
It is important that the right template is used for the type of accounts being independently examined and the country that the Scout Group, District, County, Area or Region (Scotland) is within.
Extra guidance to help work out which template to use, can be found in the appendices of Accounting & Audit Requirements for Group, Districts, Counties/Areas & Scottish Regions (LT103950).
## **Notes**
A qualified template is one where the examiner has a concern to highlight to the trustees. An unqualified template is one where the examiner has no concern to highlight to the trustees.
In these templates you will see sections where the name of the relevant Scout Council needs to be inserted. This could be for the Scout Group, District, County, Area or Region (Scotland). For ease of reading the templates will say “Insert Scout Group/District name”.
**LT700006 - Independent Examiner's Report to the Trustees (July 2019)**
## England & Wales
**Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year**
## **Independent examiner’s report to the trustees of the Dartford District Scout Council**
I report to the trustees on my examination of the accounts of the Dartford District for the year ended 31[st] March 2025.
## **Responsibilities and basis of report**
As the charity trustees of the Dartford District Scout Council, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Dartford District accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Dartford District as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Signed: _Gary Savage_
Name: Gary Savage
Relevant professional qualification or membership of professional bodies (if any): CIMA
Address: Pennyfields, Angley Road, Cranbrook, Kent, TN17 2PL
Date: 23 September 2025