DDSC – AGM – Treasurer’s report
1[st] April 2020 to 31[st] March 2021
Until a Treasurer is appointed, I continue to provide a basic book-keeping service to the District. I must thank the account signatories for their time in checking and paying invoices - special thanks to Kelvin and William, who are my main go-to signatories.
Although the coronavirus stopped most activities across the World, the wheels of finance still continued to turn and bills still needed to be paid.
This year saw an increase in the National Scout membership fee of £7.50. Coming at a time when most sections were not charging weekly subs, because all Scouting was online, this could have been quite a financial blow to Groups.
However, I am pleased to report that the executive committees of both Kent Scouts and Dartford District recognised this potential threat and voted to reduce their respective levies, which resulted in a zero increase to all groups.
To provide additional support, our DCs asked Groups about their financial position and their reserves policy, as help was available if required. It appeared that each Group had sufficient reserves to meet their outgoings.
My thanks to all Group treasurers for paying their membership fees on time, which in turn allowed us to pay HQ, via Kent Scouts, in time and successfully receive the prompt-payment rebate.
During the year under review, the executive committee were very pleased to be invited by Dartford Council to apply for covid-19 related grants. This help was on top of the support they already provide through discretional rate relief and the Salute to Youth fund.
I would ask our Mayor and Leader of the Council, to pass on our sincere thanks to their colleagues for all the support Dartford Council continue to provide to Scouting.
As you will know the European Jamboree was postponed by a year before finally being cancelled by the Polish organisers.
This was a huge blow to the young people, and their parents, who had worked hard to raise funds and raise awareness of International Scouting.
Once it was confirmed that Eurojam was cancelled, refunds were made as quickly as practical, and I must thank Kent Scouts for dipping into their reserves to process the refunds before insurance claims were received.
Despite having to close the scout shop, sales of badges were still made as many young people completed badges via the online programme arranged by their leaders. A big thank you to Shaun & Jacqui for providing this service.
To conclude, I am pleased to report the District bank account maintains a healthy balance, and we have sufficient reserves in place to support the exciting programme which the District Team has up-their-sleeve.
Our accounts have been duly scrutinised and I offer the thanks of Dartford’s exec committee to Susan Harris for undertaking this important task for us.
I propse these accounts be adopted by the meeting.
Thank you.
Dartford District Scout Executive - Treasurer's Report for 1 April 2020 to 31 March 2021 Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01-Apr-20 | To | 31-Mar-21 | |
| Receipts and payments | ||||
| Receipts | 01-Apr-20 | 31-Mar-21 | ||
| Unrestricted funds £ |
||||
| Donations, legacies and similar income | ||||
| Membershipsubscriptions | 44,460.50 | 32,931.00 | ||
| Less: Membership subscriptions paid on (National & County)2020 + 2021 fees paid | 38,907.50 | 68,157.00 | ||
| Net membershipsubscriptions retained | 5,553.00 | -35,226.00 | ||
| Donations | 0.00 | 0.00 | ||
| Income fromyouthprogramme_(£1899.34 Eurojam participants + £10,971.00 Refund + £1565.17 GL_ | SE Refund) | 15,946.90 | 20,348.31 | |
| Membership rebate | 0.00 | 0.00 | ||
| Sub total | 60,407.40 |
53,279.31 | ||
| Grants | ||||
| Maintenancegrants | 0.00 | 0.00 | ||
| Othergrants - Lockdown Grants | 0.00 | 21,050.86 | ||
| Sub total | 0.00 |
21,050.86 | ||
| Fundraising (gross) | ||||
| Other Fundraising | 3,475.92 | |||
| Badge / Uniform Shop | 8,076.36 | 1,108.01 | ||
| Short Term investment | 0.00 | 0.00 | ||
| Building Use | 480.00 | 0.00 | ||
| Sub total | 12,032.28 |
1,108.01 | ||
| Investment income | ||||
| Bank interest | 0.00 | |||
| The Scout Association Short Term Investment Service | 0.00 | 0.00 | ||
| Sub total | 0.00 |
0.00 | ||
| Balancing Item | 0.00 | |||
| Total receipts Total Gross Income Asset and investment sales, etc. |
£ 72,439.68 0.00 £ 72,439.68 |
|||
| £ 75,438.18 | ||||
| 0.00 | ||||
| £ 72,439.68 | £ 75,438.18 |
Dartford District Scout Executive - Treasurer's Report for 1 April 2020 to 31 March 2021 Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01-Apr-20 | To | 31-Mar-21 | |
| Receipts and payments | ||||
| Payments | 01-Apr-20 Unrestricted funds £ |
31-Mar-21 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Youth programme and activities | 4,132.44 | 7,198.49 | ||
| Eurojam 2020(payments to Kent Scouts &parent refunds) | 8,550.00 | 8,763.54 | ||
| Capitation(2020 + 2021paid in same financialyear) | 38,907.50 | 68,157.00 | ||
| Utility payments | 2,605.99 | 2,567.97 | ||
| Insurance | 1,070.80 | 1,119.22 | ||
| Repairs and Renewals | 7,473.35 | 77.10 | ||
| Printingandphotocopying | 0.00 | - | ||
| FundraisingExpense | 0.00 | 20.00 | ||
| Trustee expenses / AGM | 335.10 | 128.44 | ||
| Other Miscellaneous costs | 4,865.00 | 867.63 | ||
| Capital Expenses | 0.00 | - | ||
| Sub total | 67,940.18 | 88,899.39 | ||
| Fundraising Expense | ||||
| Badge/UniformShop | 7,152.43 | 295.80 | ||
| Sub total | 7,152.43 | 295.80 | ||
| Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end Total Gross Expenditure |
||||
| £ 89,195.19 | ||||
| - | ||||
| £ 89,195.19 | ||||
| -£ 2,652.93 | -£ 13,757.01 | |||
| £ 103,359.73 | £ 100,706.80 | |||
| £ 100,706.80 | £ 86,949.79 |
Statement of assets and liabilities at the end of the year 01-Apr-20 314lar-21 CAF&Thk (Cash) t)DSC k&Jenn$ ESU [$) LMng5tone ESU SuttonESU Jtshnston ESU 9th ESU Camla ESU IpleTno ESU SA5 93249.Z2 80.877. 1395.47 1615T 144.61 1.011.47 16t.S7 182.61 728S£ 2.72320 126758 2,53S.Y1 1.267.58 .03B.¢ Ca9h Fb Cash in Fknd () Cash in Hand (Shwl Ctysh in Hnd 1am> Cash ITr Hand (Hihon*) C£sh Har IL•Arystcm) Cash (S> Cash in (Johfist) Cash in Har Esio Cash m klar (cam¥ ESU> Cash ltrrferno ESU) 12.88 I28 847.34 A47.34 917 917.17 Total eash fund5 £ 100.706.80 £ 86.949.79 Ad¥8[e panI FuturèEwts e & Shop Sk LÉnd Buiwings ScothirgEwiwiert 7. SS .rN1 10.588.95 7SJ.tKKI. 1.scn.NJ £ 759.103.56 £ 762.088.95 Lthbiiities 974 1fj 8.469.47 Tolal liabilities 974.16 William Ward chai8 Neil Gearing Book.Keeper
Independent examinerfs report to the tntstees of Dartford Dislrxt Scout CLwncil I report to the tntsrees on myexaminatton of the accounts of the Dartford District Scout Council forthe year ended 31" March 2021. Responsibilities and b3sls of report As the charity trustees of the Dartford District Scout CourKil. you ère resFW)nsible forthe prqJaiatK)n of the accounts in accordance with the reouirementsof the Chartties Act 20111.the ACVI. I report in respect of my exarninatrtin ofthe Dartford District SCO Council accounts carried out under settion 145 of the 2011 Act and in carrwngout my examination I followed all the applicable Directionsgiven by the Charity Commission under seCtn 14515llbl of the Act. Independent examinerfs statement I have completed rny examination. I confirTTr that no material rTratters have come to my attention in connertion with the examination 8ivin8 me causeto believethat in any Materi respKt= accounting rordswere FK>t kept in resp*rtof the Dartford Dbstrict Scout Council as required by section 130 ofthe Att.. or the accounts do not accord wtth those record I have no conceTn5 and have Come across no other matters in connett}n withthe examination to which attention should be drawn sn this report in order to oiablea proper understanding ofthe accountsto bÈ reached. gned.. Name.. $an Harris Relevant professional qualificatson membership of proknional IK)die5 ItFanyl.. ACCA Addre55:14 Heather Drfft, Dartford. Kent. DAI 3LE Date-. ju 2021