Canterbury, Whitstable & Herne Bay District Scout Council
Held at Blean Village Hall 28[th] September 2024
Annual Report and Accounts
2023/2024
The Scout Associaton District Registraton Number: 12702 Charity Commission Registered Number: 303360
Apologies for absence
Sarah Barry, Peter Reynolds
Minutes of the last AGM
Accepted and approved by all
Adopton of the Consttuton
Agreed and accepted by all
Trustee Report - Structure, Governance and Management
The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The District is a Trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 8 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 4 months.
Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.
This District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.
Risk and Internal Control
The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
The District is totally reliant upon volunteers to run and administer the activities of the District. There is a strategy being produced for the loss of individuals within volunteer structure.
The District supports Groups in providing activities for all young people aged 4 to 18.
The district has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
The purpose of Scoutng
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The values of Scoutng
As Scouts we are guided by these values:
Integrity We act with integrity: we are honest, trustworthy and loyal Respect We have self-respect and respect for others Care We support others and take care of the world in which we live Belief We explore our faiths, beliefs and at udes. Co-operation We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
Enjoy what they are doing and have fun
Take part in activities indoors and outdoors
Learn by doing
Share in spiritual reflection
Take responsibility and make choices
Undertake new and challenging activities
Make and live by their promise
Financial Report, with Statement of accounts
Please see attached sheets at end of report
Approval of Scrutneer/Auditor
Please attached at the end of the report
District Lead Volunteer Report
The District of Canterbury, Whitstable and Herne Bay continues to Thrive, with over 1000 young people and 400 dedicated volunteers across 14 groups.
A special congratulations to Nailbourne Explorers, 14[th] Canterbury (Bronze) and 16[th] Canterbury (Silver) for their achievement as part of the Kent Scouts Grow 50 campaign.
During the year, 2[nd] Whitstable Sea Scout Group, celebrated their 100[th] anniversary with a grand celebration ball. Their band was invited to perform at the national Scout celebrations at Windsor. Meanwhile, 3[rd] Whitstable participated in the National Box Cart Championships.
We also celebrated success in the Duke of Edinburgh’s Award, with achievements at bronze, silver and gold levels. A big congratulations to Ethan Wheeler from 3[rd] Whitstable for becoming our first Kings Scout.
Every group in the District provided a night away experience, with many attending Kent Scout and national Events. Thanks to the tireless efforts of our adult volunteers, who have contributed over 80,000 hours, countless adventures were made possible for our young people.
Our volunteers have been strongly supported by the work of our Appointments Committee and Training Advisor, ensuring we meet training and safety standards. As a result, our District boasts one of the lowest levels of outstanding training compliance in the county.
In terms of governance, all groups are well managed, with some leadership transitions over the past year. As we shift to Trustee Boards, we are in a strong position moving forward. However, growth presents its challenges. With groups expanding and working hard to maintain volunteer numbers, demand for places remains high and we must look for ways to open more opportunities.
We have successfully extended 2[nd] Whitstable by introducing Beavers and Cubs at Blean Village hall, which has been a great success. Looking ahead we aim to grow Hersden, Kent College, The Muslim community and Mountfield in South Canterbury.
Finally, a huge thank you to all group Lead Volunteers who work tirelessly to make Scouting in our District possible. Your efforts are truly appreciated, and I look forward to an exciting year ahead.
Electon of Trustees for 2- and 3-year tenures
Electon of trustee for 3 years – proposed Mike Keam, second by Kate Pots
Mary Bentley
David Bentley
Sam Trill
James Oakley
Lennie Oakley
Andrew Crocombe
Electon of trustees for 2 years – Proposed Kate Pots, Second Mike Keam
Elaine Oakley
Peter Reynolds
Wendy Dyer
Electon of Chairman – Proposed Andy Trill, second Wendy Dyer
Andrew Crocombe - appointed
1
Canterbury Whistable and Herne Bay District Scouts Accounts for the year ending 31st March 2024 Receipts and Payments Summary
| Receipts Payments Net Movement Opening Balances Closing Balances |
31st March 2024 96,806.32 106,179.58 -9,373.26 298,824.94 289,451.68 |
31st March 2023 78,341.24 74,454.33 |
||
|---|---|---|---|---|
| 3,886.91 294,938.03 |
||||
| 298,824.94 |
2
Canterbury Whistable and Herne Bay District Scouts Receipts Breakdown
| Membership Subscriptons 2024 Less paid to County ** Net Memberships Subscriptons Investment Income Dividend from M and G Bank Interest Actvites District Squirrel events District Beaver events District Cub events District Scout/Explorer events Other Scoutng Income Scout Shop Sales Badge Sales Ross Wood Income Ross woods misc Other Income Donaton for 2nd Whitstable Cathedral Collectons misc paid into wrong account jamboree event Jamboree receipts from candidates refund from Planning Total Receipts |
31st March 2024 60,197.50 -53,238.00 6,959.50 5,765.23 843.58 95.00 3,129.00 492.00 1,355.85 9,787.95 3,588.93 57,724.40 0.00 3,000.00 470.81 66.00 0.00 2,604.07 924.00 96,806.32 |
31st March 2023 59,298.00 -51,943.50 |
|---|---|---|
| 7,354.50 5,597.63 249.20 0.00 0.00 0.00 0.00 9,296.48 3,917.65 33,717.15 0.00 0.00 458.04 198.85 2,000.00 15,551.74 |
||
| 78,341.24 |
3
Canterbury Whistable and Herne Bay District Scouts Payments Breakdown
| Actvity Costs District squirrel events District Beaver Events District Cub events District Scout/Explorer events Jamboree Other Scoutng costs Ross Woods expenses Scout Shop Purchases Badge Purchases Capital expenses on planning Capital expense on District drums Capital expense on printer Misc uniform sales rw hire Administraton Costs Independent Examinaton Fee Media license for District AGM Expenses and Presentatons Website Payments District Sundry and Admin District Training/presentatons advertse/marketng St Georges Day expenses Other Expenditure Donaton paid to 2nd Whitstable Charitable Donatons SGD Set up 2nd Whitstable at Blean closure of Santandar bank Total Payments |
31st March 2024 85.51 3,170.05 484.13 818.40 2,500.00 50,569.27 8,429.90 3,976.94 3,983.00 3,000.00 243.99 0.00 364.20 0.00 197.80 64.99 185.64 893.06 58.00 3,000.00 116.00 24,038.70 106,179.58 |
31st March 2023 0.00 0.00 0.00 15,500.00 28,261.44 10,567.66 5,131.86 12,893.60 0.00 0.00 198.85 350.00 330.79 87.80 90.00 51.93 0.00 479.26 53.10 458.04 0.00 |
||
|---|---|---|---|---|
| 74,454.33 |
Closure of Santander bank, monies transferred to Ross Woods account to fund New fencing
Canterbury Whistable and Herne Bay District Scouts Statement of Assets and Liabilites
| Statement of Assets and Liabilites | 4 | ||
| 31st March 2024 | 31st March 2023 | ||
| Monetary Assets | |||
| Cash, Bank and Similar Funds | |||
| M&G - Market value £ 98,706.79 | At Cost | 100,000.00 | 100,000.00 |
| Lloyds Bank Current Account | 69,695.17 | 63,998.48 | |
| Lloyds Bank Scout Shop | 6,859.77 | 5,501.72 | |
| Natwest Ross Wood Account | 33,427.49 | 26,272.36 | |
| Natwest Badge Account | 1,895.25 | 2,283.26 | |
| Santander Deposit Account | 0.00 | 23,959.37 | |
| Virgin Charity Deposit Account | 77,574.00 | 76,809.75 | |
| Total Monetary Assets | 189,451.68 | 198,824.94 | |
| Non Monetary Assets | |||
| Badges Held by Badge Secretary at cost | 848.46 | 732.10 | |
| Scout Shop Stock at cost | 4,686.50 | 3,992.00 | |
| Specialist Equipment- Ross Wood -Insurance value | 15,927.49 | 21,039.90 | |
| Land and Buildings-Ross Wood -Insurance Value | 837,870.95 | 748,099.06 | |
| Total Other Non Monetary Assets | 859,333.40 | 773,863.06 |
5
Canterbury Whistable and Herne Bay District Scouts Deposit Accounts Summary
| M&G (At cost) Virgin Santander |
31st March 2023 100,000.00 76,809.75 23,959.37 200,769.12 |
Interest/ Transfers Dividends 5,765.23 764.25 79.33 6,608.81 |
31st March 2024 100,000.00 ( see note below **) 77,574.00 0.00 177,574.00 |
|---|---|---|---|
- interest/dividend paid into main Lloyds account
The Value of M & G Fund as at 31st March 2024 was £97585.68
Santander Account closed and balance transferred to Ross Wood account to pay for external fencing.
Virgin 18 months interest
6
Canterbury Whistable and Herne Bay District Scouts Notes to the Accounts
Year ended 31 March 2024
| 31st March 2024 | 31st March 2023 | ||||
|---|---|---|---|---|---|
| 1 | Ross Wood Income | ||||
| Wally May Centre | 4,050.00 | 4,290.00 | |||
| Camping | 9,774.70 | 13,251.75 | |||
| Visitors/ site use | 17,069.00 | 10,729.50 | |||
| Badges | 0.00 | 186.50 | |||
| Shootng | 1,365.00 | 760.00 | |||
| Archery | 905.00 | 787.50 | |||
| Axes | 497.00 | 325.00 | |||
| Laser guns/ game hire | 25.00 | 15.00 | |||
| Donatons | 0.00 | 2,000.00 | |||
| Miscellaneous/damage | 0.00 | 140.00 | |||
| balance from Santander for fencing | 24,038.70 | 0.00 | |||
| Grants | 0.00 | 1,231.90 | |||
| Total Income | 57,724.40 | 33,717.15 | |||
| 2 | Ross Wood Expenses | ||||
| Maintenance | 5,756.65 | 4,826.85 | |||
| Capital Development | 29,928.93 | 8,607.09 | |||
| Insurance | 5,260.52 | 4,765.90 | |||
| Quad bike service | 450.00 | ||||
| Admin | 120.24 | 150.99 | |||
| Health, Safety and Cleaning | 1,937.48 | 1,642.65 | |||
| Shootng | 73.99 | 466.68 | |||
| Archery | 271.23 | 654.30 | |||
| Axes | 0.00 | 376.20 | |||
| Waste Disposal | 2,105.16 | 2,276.35 | |||
| Water | 1,563.42 | 502.23 | |||
| Gas | 962.33 | 1,563.60 | |||
| Electricity | 1,438.72 | 1,391.04 | |||
| Telephone | 539.23 | 601.06 | |||
| Refreshments | 161.37 | 0.00 | |||
| badge t to badge account | 0.00 | 186.50 | |||
| hire of climbing wall Barton Court | 0.00 | 250.00 | |||
| Total Expenses | 50,569.27 | 28,261.44 | |||
| Net Ross Wood Surplus/(Defcit) | 7,155.13 | 5,455.71 | |||
| Ross Wood Opening Balance | 26,272.36 | 20,816.65 | |||
| Net Annual Surplus/(Defcit) | 7,155.13 | 5,455.71 | |||
| Ross Wood Closing Balance | 33,427.49 | 26,272.36 | |||
| Main Capital expense on boundry fence | 22574.05 | ||||
| new boiler | 1050.00 | ||||
| new electrics on site | 3304.80 | ||||
| 26928.85 |
7
Explorer Unit Accounts 2023-2024
The District has 9 explorer units which work closely with the local Scout Groups and share many facilities with them. A summary of the income and expenditure of Explorer units is set out below
| Nailbourne | 3rd | 2nd Herne | 14th | 1st Litlebourne | Worthgate | 1st Sturry 6th Whitstable | 1st Sturry 6th Whitstable | |
|---|---|---|---|---|---|---|---|---|
| Whitstable | Neptune | Canterbury | ||||||
| Tombstones | Salamanders | |||||||
| Income | ||||||||
| Camp | 256.00 | 1392.00 | 1339.27 | 3825.00 | 228.40 | |||
| Other actvites | 965.00 | 180.00 | 50.60 | |||||
| Subscriptons | 670.00 | 2394.00 | 2413.50 | 2038.50 | 839.97 | 1530.00 | 1288.49 | 250.00 |
| KIJ | ||||||||
| Gif Aid | 278.16 | |||||||
| Fundraising | 534.65 | |||||||
| Uniform | 45.00 | 47.00 | ||||||
| grant | 3500.00 | |||||||
| misc | 40.00 | 10.00 | ||||||
| SVW/Dof E | 2245.00 | |||||||
| Total Income | 4471.00 | 7036.00 | 4334.42 | 6053.50 | 1068.37 | 1580.60 | 1566.65 | 250.00 |
| Payments | ||||||||
| Camp | 260.00 | 1326.14 | 1453.53 | 3594.34 | 258.62 | |||
| Badges/uniform/books | 19.00 | 195.90 | ||||||
| Equipment | 3552.56 | 360.67 | 51.85 | 437.62 | ||||
| Meetng expenses | 396.90 | 240.00 | 191.67 | 408.00 | 132.00 | |||
| Actvity expenses | 1180.17 | 112.50 | 698.69 | 330.27 | 908.02 | |||
| admin | 24.00 | |||||||
| Fundraising | 200.00 | 37.50 | 24.00 | |||||
| Membership Fee | 380.00 | 866.00 | 1044.00 | 1476.00 | 540.00 | 888.00 | 406.00 | 228.00 |
| KIJ | ||||||||
| other | 275.91 | 96.63 | ||||||
| SVW/Dof E | 6780.63 | |||||||
| Total Payments | 4192.56 | 11205.42 | 3297.78 | 6422.32 | 1244.12 | 1218.27 | 1566.65 | 228.00 |
| Balance 31st March 2023 | 0.00 | 9661.27 | 2229.42 | 1246.76 | 1394.16 | 1498.34 | 361.24 | 163.51 |
| Balance 31st March 2024 | 278.44 | 5511.85 | 3266.06 | 877.94 | 1218.41 | 1860.67 | 457.87 | 185.51 |
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