**Charity registration number 303348**
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022**
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees**|Carol Anne Dalton||
|---|---|---|
||Catherine Catterall||
||Julie Cox||
||Julie Barker||
||Charlotte Cook||
||Molly Thorner||
||Annette Gedney|(Appointed 27 September 2022)|
||Rudy Boddington|(Appointed 27 September 2022)|
||Susan Clayton|(Appointed 9 June 2022)|
|**Charity number**|303348||
|**Principal address**|Unit 1, Green Farm||
||Abbots Ripton||
||Huntingdon||
||Cambridgeshire||
||PE28 2PF||
|**Independent examiner**|Azets Audit Services||
||Ruthlyn House||
||90 Lincoln Road||
||Peterborough||
||Cambridgeshire||
||United Kingdom||
||PE1 2SP||
|**Bankers**|Barclays Bank Plc||
||114 High Street||
||Old Fletton||
||Peterborough||
||United Kingdom||
||PE2 8DP||
||Barclays Bank plc||
||The Pavement||
||Huntingdon||
||St. Ives||
||Cambridgeshire||
||United Kingdom||
||PE27 5AQ||
||United Trust Bank Limited||
||One Ropemaker Street||
||London||
||EC2Y 9AW||
||Cambridge & Counties Bank Limited||
||Charnwood Court||
||5B New Walk||
||Leicester||
||LE1 6TE||
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 3|
|Independent examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the financial statements|7 - 13|
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **TRUSTEES' REPORT**
## _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
The trustees present their annual report and financial statements for the year ended 31 December 2022.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)”
## **Objectives and activities**
The charity’s objectives are that girls and young women can find their voice and build skills and confidence. They are inspired to discover the best in themselves and empowered to make a positive difference in their community. The policies adopted in furtherance of these objects are noted below and there has been no change in these during the year.
Girlguiding Cambridgeshire West, as part of Girlguiding UK, aims to help girls and young women to develop emotionally, mentally, and physically so that they can achieve their goals. We provide a place where they can just be themselves. They can make friends, learn skills and grow in confidence. We are a supportive community with solid foundations and a rich heritage that we can all lean on.
Activities – This is achieved through activities which are relevant to the age group and which encourage learning by doing, through working in groups, making their own decisions, having a balanced and varied programme, caring for each individual and sharing a commitment to a common standard.
The programmes are delivered by trained adult volunteers at regular meetings and other events. The leaders provide opportunities for the girls and young women to decide what they will do within a framework and support them to carry out their chosen activities. They ensure that each individual has the opportunity to develop through trying new things or doing them differently, and ensure that the programme is challenging and fun. Many enable the girls and young women to have residential experiences.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Public benefit**
The trustees of Girlguiding Cambridgeshire West accept the need to have regard to the Charity Commission's guidance on public benefit. They recognise that it is their responsibility to ensure that the benefits offered are realised in Cambridgeshire West by promoting all aspects of Guiding within the county, both within the membership of just over 2,000 and in the wider community.
Girlguiding UK, as part of a worldwide movement, enables girls and young women to develop their full potential and to make a difference to the world. It achieves this through being an organisation where there is a girl-only safe environment. As a result the public has a great sense of trust in what we do, therefore is willing to help us achieve our aim.
The aim of Guiding is to help girls and young women develop emotionally, mentally, physically and spiritually so that they can make a positive contribution which will be of benefit to their community and the wider world, in helping them to become responsible citizens. Membership for both girls and leaders is voluntary, and the organisation believes in being fair, open and inclusive, making Guiding available to every girl and woman who wants to take part.
- 1 -
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **Achievements and performance**
In 2022 we were finally able to return to more normal guiding following the worst of the pandemic. Numbers of members started to slowly improve although there was a bit of a dip towards the end of the year. In order to help units we kept the 2022 membership subscription County element the same as 2021 but with still low numbers budgets were tight. Membership subscriptions will have to increase in 2023.
We at long last were able to undertake many more face to face activities. Specifically for our adult volunteers we held a joint training day with Girlguiding Cambridgeshire East and Girlguiding Bedfordshire, a Commissioner’s training day and an awards afternoon to recognise the fantastic work our volunteers do to support the girls. We held an advisor’s event in October to discuss what we offered to the County and how we should move forward. Other training carried out included mentoring, First Response, programme and recruitment. Finally some adult volunteers represented the County at the Platinum Jubilee concert in London and at the Christmas Carol service at St Johns Baptist Church, Peterborough which was a satellite service in connection with the Princess of Wales main service in Westminster Abbey.
It was fantastic to be able to offer our girls some great events to take part in. These included in May 2022 a sleepover for Brownies at the Leicester Space Centre, and a trip to Whipsnade Zoo for the Rainbows. In June we held a Queen’s Platinum Jubilee funday at Yaxley which included dancing, activities and a bouncy castle. In August all sections had the opportunity to take part in a joint camp with Girlguiding Cambridgeshire East at Hautbois House, Norfolk. In December over 1000 girls and volunteers attended a special showing of the Matilda film in Peterborough, Huntingdon and St Neots. During the year we joined up with Woodgreen animal rescue charity for a challenge to better understand how to look after animals both domestic and wild. This started with a competition to design a badge with the winning design being judged by the County Commissioners and a representative from Woodgreen.
We have continued with regular newsletters and entries on various social media platforms to keep in touch with our adult members.
## **Financial review**
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level that will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised.
Girlguiding Cambridgeshire West undertakes regular reviews of its risks and the steps to minimise these. All adult volunteer members undergo induction checks as per Girlguiding UK policy. Unit leaders complete a Leadership Qualification. Further training is available on an on-going basis. All leaders are required to keep themselves up to date with Girlguiding policies and procedures through reading, training and attendance at meetings etc.
## **Structure, governance and management**
The trustees are listed on the information page of these accounts. Trustees are responsible for the recruitment and appointment of new trustees. It is ensured that all new trustees understand the workings and activities of the organisation.
- 2 -
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **TRUSTEES' REPORT (CONTINUED)**
## _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
Girlguiding Cambridgeshire West is part of Anglia Region of Girlguiding UK. The County structure consists of a Trustees Board and Operations Committee in accordance with the Girlguiding Cambridgeshire West Constitution. The two Boards include representatives of the 6 Divisions, County appointments and Trefoil Guild. Both Boards are chaired by the County Commissioner. Girlguiding Cambridgeshire West operates in accordance with all policies adopted by Girlguiding UK.
The trustees' report was approved by the Board of Trustees.
**Carol Anne Dalton** Trustee Dated: 25 May 2023
**Catherine Catterall** Trustee Dated:25 May 2023
- 3 -
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GIRLGUIDING CAMBRIDGESHIRE WEST**
I report to the trustees on my examination of the financial statements of Girlguiding Cambridgeshire West (the charity) for the year ended 31 December 2022.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
M A Jackson FCA DChA Azets Audit Services Ruthlyn House 90 Lincoln Road Peterborough Cambridgeshire PE1 2SP United Kingdom
Dated: 31 May 2023
- 4 -
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
|**Unrestricted Endowment**
**Restricted**
**funds**
**funds**
**funds**
**designated**
**2022**
**2022**
**2022**
**Notes**
**£**
**£**
**£**
**Income from:**
Donations and legacies
**3**
32,965
-
-
Charitable activities
**4**
5,934
-
39,970
Investments
**5**
-
4,629
-
**Total income**
38,899
4,629
39,970
**Expenditure on:**
Charitable activities
**6**
46,662
-
49,893
**Net (expenditure)/income for the year/**
**Net movement in funds**
(7,763)
4,629
(9,923)
**Net (expenditure)/income for the year/**
**Net movement in funds**
(7,763)
4,629
(9,923)
Fund balances at 1 January 2022
28,139
358,824
66,208
**Fund balances at 31 December 2022**
20,376
363,453
56,285|**Total Unrestricted Endowment**
**Restricted**
**funds**
**funds**
**funds**
**designated**
**2022**
**2021**
**2021**
**2021**
**£**
**£**
**£**
**£**
32,965
28,130
13,963
-
45,904
18,231
-
14,475
4,629
-
2,822
-
83,498
46,361
16,785
14,475
96,555
45,677
-
20,125
(13,057)
684
16,785
(5,650)
(13,057)
684
16,785
(5,650)
453,171
27,455
342,039
71,858
440,114
28,139
358,824
66,208|**Total**
**2021**
**£**
42,093
32,706
2,822|
|---|---|---|
|||77,621|
|||65,802|
|||11,819
11,819
441,352|
|||453,171|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
- 5 -
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **BALANCE SHEET**
## _**AS AT 31 DECEMBER 2022**_
|**Notes**
**Current assets**
Debtors
**10**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**11**
Net current assets
**Net assets**
**Income funds**
Restricted funds
**12**
Designated funds
**13**
General unrestricted funds|**2022**
**£**
193
441,558
441,751
(1,637)|**£**
440,114
440,114
56,285
363,453
20,376
440,114|**2021**
**£**
1,056
452,900
453,956
(785)|**£**
453,171|
|---|---|---|---|---|
|||||453,171|
|||||66,208
358,825
28,139|
|||||453,171|
The accounts were approved by the Trustees on 25 May 2023.
Carol Anne Dalton Catherine Catterall **Trustee Trustee**
- 6 -
**GIRLGUIDING CAMBRIDGESHIRE WEST**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **1 Accounting policies**
## **Charity information**
Girlguiding Cambridgeshire West is an unincorporated charity, registered with the Charity Commission for England and Wales. The address of the registered office is given in the legal and administrative information of these financial statements. The nature of the charity's operations and principal activities are given in the Trustees' Report.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
## **1.4 Incoming resources**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or as soon as the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
- 7 -
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **1 Accounting policies**
**(Continued)**
## **1.5 Resources expended**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
Expenditure is recognised in the period in which it is incurred and includes attributable VAT which cannot be recovered.
Award payments are decided by an awards committee and are accounted for on the date that they are paid.
## **1.6 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.7 Financial instruments**
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
- 8 -
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **1 Accounting policies**
## **(Continued)**
## **1.8 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **2 Critical accounting estimates and judgements**
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
## **3 Donations and legacies**
|**Unrestricted**
**funds**
**2022**
**£**
Donations and gifts
80
Legacies receivable
-
CHQ membership subscriptions
32,885
32,965|**Total**
**Unrestricted Endowment**
**funds**
**funds**
**designated**
**2022**
**2021**
**2021**
**£**
**£**
**£**
80
48
-
-
-
13,963
32,885
28,082
-
32,965
28,130
13,963|**Total**
**2021**
**£**
48
13,963
28,082|
|---|---|---|
|||42,093|
- 9 -
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **4 Charitable activities**
|**Main Committee**
One-off events and badges
Outdoor activities
Training fees
Refunds for international expenditure
**Sub Committee**
Building Fund
**Totals**
Analysis by fund
Unrestricted funds
Restricted funds|**2022**
**£**
4,096
39,866
1,838
-
45,800
104
104
45,904
5,934
39,970
45,904|**2021**
**£**
7,437
14,271
690
10,104|
|---|---|---|
|||32,502|
|||204|
|||204|
|||32,706|
|||18,231
14,475|
|||32,706|
## **5 Investments**
|**Designated**
**funds**
**£**
**Bank interest**
Main committee
4,629
4,629
**For the year ended 31 December 2021**
2,822|**Total**
**2022**
**£**
4,629
4,629|**Total**
**2021**
**£**
2,822|
|---|---|---|
|||2,822|
|||2,822|
- 10 -
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **6 Charitable activities**
|**Direct costs - Main Committee**
CHQ membership subscriptions
Guider training (inc leadership packs)
Events
Outdoor activities
Share of support costs (see note 7)
Share of governance costs (see note 7)
**Analysis by fund**
Unrestricted funds
Restricted funds|**2022**
**£**
413
2,190
49,837
-
52,440
43,365
750
96,555
46,662
49,893
96,555|**2021**
**£**
340
637
19,606
92|
|---|---|---|
|||20,675|
|||44,467
660|
|||65,802|
|||45,677
20,125|
|||65,802|
## **7 Support costs**
|**Support**
**costs**
**Governance**
**costs**
**£**
**£**
Staff costs
26,518
-
Travel, postage and telephone
482
-
Stationery, copying and printing expenses
2,489
-
One-off events
2,585
-
Sundries (inc Arts)
4,955
-
New office - rent and storage
6,336
-
Independent examiner's fees
-
750
43,365
750
Analysed between
Charitable activities
43,365
750|**2022**
**£**
26,518
482
2,489
2,585
4,955
6,336
750
44,115
44,115|**2021**
**£**
26,523
1,039
1,423
1,615
7,531
6,336
660|
|---|---|---|
|||45,127|
|||45,127|
## **8 Trustees**
During the year, expenses of £1,058 were paid to five trustees (2021 - £1,523).
- 11 -
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **9 Employees**
The charity does not have any employees of its own. The staff costs noted below represent a recharge of salaries and wages from the region in respect of two people involved in providing either support to the governance of the charity, or support services to charitable activities.
|**Employment costs**
Wages and salaries
**10**
**Debtors**
**Amounts falling due within one year:**
Prepayments and accrued income
**11**
**Creditors: amounts falling due within one year**
Accruals and deferred income|**2022**
**£**
26,518
**2022**
**£**
193
**2022**
**£**
1,637|**2021**
**£**
26,523|
|---|---|---|
|||**2021**
**£**
1,056|
|||**2021**
**£**
785|
## **12 Restricted funds**
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
||||**Movement in funds**|**Movement in funds**||**Movement in funds**|**Movement in funds**||
|---|---|---|---|---|---|---|---|---|
|||**Balance at**|**Incoming**|**Resources**|**Balance at**|**Incoming**|**Resources**|**Balance at**|
||**1**|**January 2021**|**resources**|**expended**
**1**|**January 2022**|**resources**|**expended**|**31 December**|
|||||||||**2022**|
|||**£**|**£**|**£**|**£**|**£**|**£**|**£**|
|County|||||||||
|Headquarters||46,026|204|(6,508)|39,722|104|(7,768)|32,058|
|Events||17,581|9,938|(9,264)|18,255|39,810|(40,554)|17,511|
|Growing|||||||||
|Guiding||1,292|-|(1,292)|-|-|-|-|
|Training||1,325|-|(1,325)|-|-|-|-|
|Other||-|519|(519)|-|56|(56)|-|
|Region|||||||||
|Sustainability|||||||||
|Grant||5,634|3,814|(1,217)|8,231|-|(1,515)|6,716|
|||71,858|14,475|(20,125)|66,208|39,970|(49,893)|56,285|
The County Headquarters fund represents money raised for new headquarters. The other restricted funds represent money held for the purposes of specific activities or groups.
- 12 -
## **GIRLGUIDING CAMBRIDGESHIRE WEST**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_
## **13 Designated funds**
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
|**Balance at**
**1 January 2021**
**r**
**£**
Contingency fund
22,000
County Headquarters
320,000
County Archive
39
342,039|**Movement**
**in funds**
**Incoming**
**esources**
**Balance at**
**1 January 2022**
**£**
**£**
-
22,000
16,785
336,785
-
39
16,785
358,824|**Incoming**
**resources**
**Balance at**
**31 December**
**2022**
**£**
**£**
-
22,000
4,629
341,414
-
39
4,629
363,453|**Incoming**
**resources**
**Balance at**
**31 December**
**2022**
**£**
**£**
-
22,000
4,629
341,414
-
39
4,629
363,453|
|---|---|---|---|
||||363,453|
A designated fund has been set up for the purpose of building a new County Headquarters.
There is also a designated fund which is a contingency fund.
## **14 Analysis of net assets between funds**
|**Analysis of net assets between funds**|||
|---|---|---|
|**Unrestricted**
**funds**
**Designated**
**funds**
**Restricted**
**funds**
**2022**
**2022**
**2022**
**£**
**£**
**£**
Fund balances at 31 December
2022 are represented by:
Current assets/(liabilities)
20,376
363,453
56,285
20,376
363,453
56,285|**Total**
**2022**
**£**
440,114
440,114|**Total**
**2021**
**£**
453,171|
|||453,171|
## **15 Related party transactions**
Owing to the nature of the charity's operations and the composition of the trustees being drawn from local organisations, it is inevitable that transactions will take place with organisations in which a trustee may have an interest. All transactions involving any such organisation are conducted at arms length and in accordance with the charity's financial regulations and normal procurement procedures.
In particular some of the trustees are involved with the running of individual guide units which are members of this charity, and some family members of those trustees will be guides in those units.
During the year £15,450 of purchases were made to Catterall's Coaches, who are a related party to the charity (2021 - £nil). All purchases were made in line with the above policy. There was no balance outstanding at the year end (2021 - £nil).
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