## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) to end dato
Section A Reforenco and administration details
Charity name 1st St Noots Scout Group
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity's principal address The Scout Hall
Bedford Street
St Neots
Postcode 19 IA X
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Alan Keith Watson Chair
2 Mart Wri ht
3 Samantha Ja ne Davies Secreta
4 Elinor Warburton
5 Helen Ma Barnard
6 Adam Shaun Wri ht Grou Scout Leader
7 Catherine Jane Gre oriou
8 Gareth Hen Howell Treasurer
9 Keith Charles Horn
10 Graham Ca er
11 Victoria Filler From 05/09/2023
12
13
14
15
**----- End of picture text -----**
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual repott o/ the charity) T pe of advisor Name Address 1 LT700001 (27 February 2024) Structure, governance and management ## Section B Description of the charity's trusts Type of goveming document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional govemance issues (optional information but encouraged as best practice) |You|You|
may|
may|
may|
may|choose|choose|choose|choose|
to
include|
to
include|
to
include|
to
include|
to
include|
to
include|
additional|
additional|
additional|
additional|
additional|The
Group
is
managed
by
the
Group
Trustee
Board,
the| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |information,
where|||||||||||
relevant,|||||||
about:|||members
of
which
are
the
'Charity
Trustees'
of
the
Scout| ||||||||||||||||||||||Group
which
is
an
educational
charity.
As
charity
trustees| ||||||||||||||||||||||they
are
responsible
for
complying
with
legislation
applicable| ||||||||||||||||||||||to
charities.
This
includes
the
registration,
keeping
proper| ||||||||||||||||||||||accounts
and
making
returns
to
the
Charity
Commission
as| ||||||||||||||||||||||appropriate.| |Policies
and
procedures
adopted
for:
a)
the
induction
and
training
of
trustees;
b)
trustee'
consideration
of
major
risks
and
the
systems
and
procedures
to
manage
them|||||||||||||||||||||The
Trustee
Board
consists
of
three
independent
representatives
-
Chair,
Treasurer
and
Secretary
-
together
with
the
Group
Scout
Leader,
individual
section
leaders
(if
they
opt
to
be
a
trustee),
elected
members,
nominated
members
and
co-opted
members.
The
Trustee
Board
meets| ||||||||||||||||||||||5/6
times
a
year.| ||||||||||||||||||||||Members
of
the
Trustee
Board
complete
Being
a
Scouts| ||||||||||||||||||||||Trustee
learning
within
the
first
6
months
of
joining
the| ||||||||||||||||||||||Board.| ||||||||||||||||||||||This
Group
Trustee
Board
exists
to
make
sure
the
charity
is| ||||||||||||||||||||||well-managed,
risks
are
assessed
and
mitigated,
buildings| ||||||||||||||||||||||and
equipment
are
in
good
working
order,
and
everyone| ||||||||||||||||||||||follows
legal
requirements
and
the
organisation's
policies| ||||||||||||||||||||||and
rules.
Their
support
helps
other
volunteers
run
high-| ||||||||||||||||||||||quality
and
safe
programmes
that
gives
young
people
skills| ||||||||||||||||||||||for
life.| Section B Structure, governance and management (continued) Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them, The main areas of concern that have been identified are: 2 LT700001 (27 February 2024) |Damage
to
the
building,
property
and
equipment.
The
Group|Damage
to
the
building,
property
and
equipment.
The
Group| |---|---| |would
request
the
use
of
buildings,
property
and
equipment|| |from
neighbouring
organisations
such
as
local
community|| |centres
and
other
Scout
Groups.
Similar
reciprocal|| |arrangements
exist
with
these
organisations.
The
Group
has|| |sufficient
buildings
and
contents
insurance
in
place
to|| |mitigate
against
permanent
loss.|| |Injury
to
leaders,
helpers,
supporters
and
members.
The|| |Group
through
the
capitation
fees
contributes
to
the
Scout|| |Associations
national
accident
insurance
policy.
Risk|| |Assessments
are
undertaken
before
all
activities.|| |Reduced
income
from
fund
raising.
The
Group
is
primarily|| |reliant
upon
income
from
subscriptions
and
fundraising.
The|| |group
does
hold
a
reserve
to
ensure
the
continuity
of|| |activities
should
there
be
a
major
reduction
in
income.
The|| |Board
could
raise
the
value
of
subscriptions
to
increase
the|| |income
to
the
group
on
an
ongoing
basis,
either
temporarily|| |or
permanently.|| |Reduction
or
loss
of
leaders.
The
group
is
totally
reliant
upon|| |volunteers
to
run
and
administer
the
activities
of
the
group.|If| |there
was
a
reduction
in
the
number
of
leaders
to
an|| |unacceptable
level
in
a
particular
section
or
the
group
as
a|| |whole
then
there
would
have
to
be
a
contraction,|| |consolidation
or
closure
of
a
section.
In
the
worst
case|| |scenario
the
complete
closure
of
the
Group.|| |Reduction
or
loss
of
members.
The
Group
provides
activities|| |for
all
young
people
aged
4
to
18.
If
there
was
a
reduction
in|| |membership
in
a
particular
section
or
the
group
as
whole|| |then
there
would
have
to
be
a
contraction,
consolidation
or|| |closure
of
a
section.
In
the
worst
case
scenario
the
complete|| |closure
of
the
Group.|| |||||Section|Section|Section|
C|||||Objectives
and
activities||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||The
Purpose
of
Scouting||||||||||||||| |Summary||||of
the|
objects|||
of|
the|
charity|
set|Scouting
exists
to
actively
engage|and
support|||||||
young||||||
people| |out|
in|
its|
goveming|||document||||||in
their
personal
development,||||||||||||||| |||||||||||||empowering
them
to
make
a
positive|||
contribution||||||||
to|
society.||| |||||||||||||The
Values
of
Scouting||||||||||||||| |||||||||||||As
Scouts
we
are
guided
by
these|
values:|||||||||||||| |||||||||||||Integrity
-
We
act
with
integrity;
we||
are||honest.|||||
trustworthy|||||| |||||||||||||and
loyal.||||||||||||||| |||||||||||||Respect
-
We
have
self-respect
and|||respect|||for||||
others.||||| |||||||||||||Care
-
We
support
others
and
take||care||
of|
the||
world||||||
in|| |||||||||||||which
livo||||||||||||||| 3 LT700001 (27 February 2024) |Bellef
-|We
explore|We
explore|
our
faiths,
beliefs|
our
faiths,
beliefs|
and|
attitudes.| |---|---|---|---|---|---|---| |Co-operation
-
We|||make
a
positive
difference;
we
co-|||| |operate|
with
others|
and||make
friends.||| ## The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects Each of the Group's seven sections fun a full programme of weekly meetings as well as additional events and activities. Throughout the year, all young people are given opportunties for at least 1 night away activity which could include camping, resedential, overseas and indoor sleepovers. Additional details of the objectives and activities (optional information but encouraged as best practice) |You|You|may|choose
to
include
further|choose
to
include
further|
The
Group
does
not
make
grants
to
other
bodies,|however|
it| |---|---|---|---|---|---|---|---| |statements,
where
relevant,
about:|||||does
occasionally
make
donations
to
other
scouting||| ||||||charities.||| ||||•
policy
on
grantmaking;||||| |•|
contribution
made
by
volunteers;|||The
Group
could
not
function
without
the
contibutions
of
its|||| ||||•
policy
on
investments.|
volunteers
including
young
leaders,
adult
leaders,||managers,|| |||||trustees
and
supporters.
In
the
reporting
year,
we||delivered|| |||||over
10,000
Scouting-hours
to
120
young
people.|||| The Group does not currently invest any of its reserves. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin s. Section D Achievements and performance Summary of the main achievements of 2023 saw the continuation of a 12 year trend of growth the charity during the year (except 2021 following COVID impacts) where we recorded the largest number of youth and adult members since current records began supported by the creation of a new sections, our Squirrels for 4 to 6 year olds. All sections were offered nights away as part of the programe, Throughout the year, many top awards (Chief Scout Awards) were awarded to young people as well as Long Service, 4 LT700001 (27 February 2024) Commissioner Commendation, and Good Service Awards to volunteers. ||||||Section|Section|Section|Section|Section|Section|
E|||||||Financial|Financial|
Review|||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Brief|statement|||||
of|the|||charity's|||||
policy||on||||||||||||||||||| |reserves||||||||||||||||||Reserves||
Policy|||||||||||||||| |||||||||||||||||||The
Group's
policy||||on||reserves||is||to|hold||||
sufficient||| |||||||||||||||||||resources||
to
continue||
the|charitable|||
activities|||||
of||the|
group|| |||||||||||||||||||should
income
and|||
fundraising||||activities||||
fall|||short.|||The| |||||||||||||||||||Group
Trustee
Board|||
considers
that
the||||||
group|||should||||hold
a|| |||||||||||||||||||sum
equivalent
to
8
months||||||
of
mandatory||||
running||||
costs.|||| |Quantify|||
and||
explain||||any|||
designations||||||There
are|no
specific||designations.||||||||||||||| |Details||
of||
any
funds||||materially|||||||
in|
deficit||None.|||||||||||||||||| |(circumstances||||||
plus||
steps|||||
to|
eliminate)|||||||||||||||||||||| Further financial review details (optional information) |||You|You|
may
choose|
may
choose|
may
choose|
may
choose|
may
choose|to|to|
include|
include|
include|
include|
include|
include|
additional|
additional|
additional|
additional|
additional|
additional|
additional|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||information,||||
where||||||relevant,|||||||about:||||| |•||
the|
charitys|||principal||||||
sources||||||of|||
funds||
The
Group's
primary
sources
of
funding
are
membership|| ||||||(including|||||||
any|||fundraising);||||||||
subscriptions
from
youth
members,
hall
hire
fees|and| ||||||||||||||||||||||||fundraising.|| |•|
how||
expenditure
has
supported
objectives
of
the||||||||||||||||the
key

charity;||||Most
incomes
is
spent
on
running
the
programme,

maintaining
and
operating
the
hall,
insurances
and
other
required
costs,
servicing
loans
that
were
taken
out
for|| ||||||||||||||||||||||||building
works.|| ||||•||
investment|||
policy|||||
and|||objectives;||||||||| ||||||||||||||||||||||||Investment
Policy|| ||||||||||||||||||||||||The
Group
does
not
have
sufficient
funds
to
invest
in
longer|| ||||||||||||||||||||||||term
investments.
The
Group
has
therefore
adopted
a|risk| ||||||||||||||||||||||||averse
strategy
to
the
investment
of
its
funds.
All
funds|
are| ||||||||||||||||||||||||held
in
cash
using
only
mainstream
banks
or
building|| |||||||||||||||||||||||societies.||| |||||||||||||||||||||||The
Group
Trustee
Board
regularly
monitors
the
levels
of||| |||||||||||||||||||||||bank
balances
and
the
interest
rates
received
to
ensure||
the| |||||||||||||||||||||||group
obtains
maximum
value
and
income
from
its
banking||| |||||||||||||||||||||||arrangements,
Occasionally
this
may
involve
using||an| |||||||||||||||||||||||account
that
requires
a
period
of
notice
before
funds
may
be||| |||||||||||||||||||||||withdrawn,
before
doing
so
the
Group
Trustee
Board||| |||||||||||||||||||||||considers
the
cash
flow
requirements,||| ||||||Section||||
F|||||||||||||Other
Optional
Information||| 5 LT700001 (27 February 2024) Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration The trustees declare that they have approved the trustees' report above Signed on behalf of the charitVs trustees Signature(s) Full name(s) Position (eg Secretary, Chair) Date 6 LT700001 (27 February 2024) 1st St Neots Scout Group Receipts and Payments Account Forlh•wrfod Irtsm 31*t t)•E2Q To Receipts and payments 2Q23 2022 Unrestdcted funds R@strfcred fufflds Endowm4Trtfunds Last ￿ar R￿¢01p1S Donatloos I acks and slmllar Incomè s & EYeNs Nome ￿eM￿rs￿ Subscn Donal¥)￿5 aC￿S 18.040 1.701 4fj2 Other b Total main￿nanCe Other ranL% NeWSec￿￿ b Tothi F￿nd￿l11Th 0￿er 732 732 512 1,Q28 b Total 8a￿ irteT8St alhire 8akncwtransxf•Jr Other Westr(*M 174 100 Sjb Total ToWGrnu knoJm• ABs•t and lTrv•stmwts•*&•t Totsl Recalpts 40.265 40.255 48.739 40.Z65 40.265 46.739 PaymcntS Charlt4bk Paym4Mt* Ad￿￿ Supwrts r& chaly C*￿Ing OsLrKt& N*kndSLts F4ssedi L5 121 2.474 Eqwmeni &renv*a& Gri)upexperthure 4.SQ6 3,065 Insura￿ 402 Re￿8 Ratss Sundr Unmrr 591 95 2.324 15070 070 37.113 &Jb To Fundr*￿Ing Ewn¥• Main 303 75 bTo Oth•tExp•hM# LoeThrepèyments Lc¢n Interest 400 wo bTot TotsiGnM•E¥wndRur Astèt & Inw*tm•rrt Purth*MB Tofal PayTh•n¢& 148.51EI 148.$181 148.$291 ExtessllDefr#l ofFIK*ts over BwMIoThvwdfr(xn prev￿￿% y@￿r UnrestrrlthofResir￿￿ (See C¥1￿1(￿WardIon9X1Y8yr 24859 28 26.887 26.677 2G.887 1 st St Neots Scout Group Recei ts and Pa ments Account Stètemvntof assqt5 and Ilabllftles atthe of the perbd Unrnstrfctsd(und* R•atrktad Endowment￿￿￿8 lund• zd 11309 5.754 Pdty C8STh 110 R•*wkt*d I￿ndS EndowM•nt￿ndI Oth•rmoTrqt*ryas••ts F￿Thd tovknhth I￿•t bqloi Colt Ur￿￿r¢i¥ts tlothab) Inv•stm*rrt as••rs Oetai kTrnal Cun¥ntvalu• ltsr￿fj Fund to Athll UNe5Y¢t 1, SYh•n du• 2027 Lllbll Sc£xrtAssocww L(WIt￿.(￿￿1&i55 24￿1￿} Ur*estr¢t 22 Z025 D￿1r￿ LoAnl£WY)aio%i 23￿) 2025 T**atr*xe r￿￿p1S & Fwmerts xcciJN siatementofa5sdts &￿tri￿e￿Were&￿tye￿ ty IhfrTrustees on 221>23 ty". Pri*N•T TreA5urer lThYfrpendenl Revti¥¥s Report. Receipts & p￿r(￿N$ ar￿ & nave exan1￿￿try n1ysela￿J&Te cord￿e￿In bwks &vwch8rs The ie¢dpts paymerts sthénw< VJtheèesl my PrrtN*nÈ ExAmliei- ￿￿e5. Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustee81 members of 1. St Neots Scouts On accounts ft•r th• year ended 31" December 2023 Charlty no (If any) 303347 Sot out on pages I report to the trnste8s on my examlnation of the accounts of the above charity (Ihe Trust.) for Ihe year ended 3111212023. Rosponslblllties and basls of roport As thè tharivs trustee5. you are responslble for the preparatlon of the accounts In d￿rdance with the requirements of the Charities Ad 2011 rthe Acr). I report in respect of my examlnallon of the Trusfs accounts carried out under section 145 of the 2011 Act and In carrylng out my examlnation, I have followed all the applicable Directions given by the Charfty Commlsslon under sectlon 145(5)(b) of the Act. Independent I hav8 completed my examSnation. I conffimi Ihat no material matters have examlnerfs statement come to my attentlon In connection with the examinatlon (other than that disdosed below ') whlch glves me cause to believe that in. any mat8dal respect: D the accountlng reo)rds were not kept in accordance wlth s8Ctlon 130 of the Charities Act. or the accounts dld not a￿ord with the accountlng records. or o the accounts did not comply wlth the appllcable requirements concerning the form and content of a¢￿Unts set out in the Charitles