## ## ||The Group's governing
documents
are those ofThe Scout|| |---|---|---| |Type of governing|Association. They consist of a Royal Charter, which
in turn|| |document|gives authority tothe Bye Laws ofthe Association,
and The|| |(e.g.trust deed,|Policy, Organisation
and Rules ofThe Scout Association.|| |constitution)|In addition, there is also a Declaration ofTrust, dated 30th|| ||September 1935.|| ||The Group is an educational
charity, established
under rules|| ||which are common to all Scout Groups.|| |How the charity is||| |constituted|The Group is managed
by the Group Executive Committee,|the| |(e.g.trust, association,|members
of which are also the Charity Trustees.|| |company)||| ||The Group Executive Committee
exists to support the Group|| ||Scout Leader in meeting the responsibilities
oftheir|| ||appointment
and is responsible for:|| ||Maintenance
ofthe Group's property;|| ||Raising funds and administration
ofthe Group's finances;|| ||Insurance of persons, property
and equipment;|| ||Group public occasions;|| ||Assisting
in the recruitment
of leaders and other adult|| ||supporters;|| ||Appointing
any sub committees
that may be required;|| ||and,|| ||Appointing
Group Administrators
and Advisors other than|| ||those who are elected.|| ||The Committee
comprises three independent
representatives|| ||—Chair, Treasurer
and Secretary —together
with the Group|| ||Scout Leader, individual
Section Leaders (ifthey opt to take|on| ||the responsibility),
elected members,
nominated
members|| ||and co-opted members.|| ||The Group Executive Committee
meets 5/6 times a year.|| |Trustee selection|The Trustees are appointed
in accordance with the Policy,|| |methods|Organisation
and Rules ofThe Scout Association.|| ## |Policies and|procedures|procedures|adopted for:|| |---|---|---|---|---| ||||Members ofthe Executive Committee
are required to|| |a) the induction||and|complete
a programme
ofmandatory
training
within the|first| |training of|trustees;||5 months ofjoining the committee. They are also cleared|for| ||||working
with children
by the Disclosure and Barring Service.|| ||||The Group Executive Committee
has identified the major|risks| |b) trustee'|consideration||to which they believe the Group is exposed. These have been|| |ofmajor risks and the|||reviewed
and systems
have been established
to mitigate|| |systems and procedures|||against them.|| |to manage|them||The main areas ofconcern that have been identified are:|| ||||Damage tothe building,
property
and equipment|| ||||This is assessed as a Medium
risk with good controls. The|| ||||building
is equipped
with fire detectors, alarms and|| ||||extinguishers.
In the event ofdamage, the Group would|| ||||request the use of buildings,
property
and equipment
from|| ||||neighbouring
organisations
such as the church, community|| ||||centre and other Scout Groups. Similar reciprocal|| ||||arrangements
exist with these organisations.
The Group has|| ||||sufficient
buildings
and contents
insurance
in place to mitigate|| ||||against permanent
loss.|| ||||Injury to leaders, helpers, supporters
and members|| ||||This is assessed as a Medium
risk with good controls.
All|| ||||Leaders are trained to minimise
injury to themselves
and|| ||||others. Written
Risk Assessments
are undertaken
before all|| ||||activities and a process ofdynamic
risk assessment
is|| ||||continued
during activities. Through
annual
membership|fees,| ||||The Group contributes to the Scout Association's
national|| ||||accident insurance
policy.|| ||||Reduced income from fund raising|| ||||This is assessed as a Medium
risk with reasonable
controls.|| ||||The Group is primarily
reliant upon income from membership|| ||||subscriptions
and fundraising.
The Group holds a reserve|to| ||||ensure the continuity
ofactivities should there be a major|| ||||reduction
in income. The Committee
has the option to raise|| ||||subscription
fees to increase the income to the group on an|| ||||ongoing basis, either temporarily
or permanently.|| ||||Reduction or loss ofleaders and other adult volunteers|| ||||This is assessed as a Medium
risk with reasonable
controls.|| ||||The Group is totally reliant upon volunteers
to run and|| ||||administer
the activities ofThe Group. Ifthere was a|| ||||3of7|| ## ## |ection|C|—Objective|s and activities||||| |---|---|---|---|---|---|---|---| |Summary|of|the objects|The Purpose ofScouting||||| |ofthe charity||set out in|Scouting exists to actively engage and support||young|people|| |its governing||document|in their personal
development,
empowering|them to||make a|| ||||positive contribution
to society.||||| ||||The Values ofScouting||||| ||||As Scouts we are guided
by these values:||||| ||||Integrity —We act with integrity;
we are honest, trustworthy||||| ||||and loyal.||||| ||||Respect —We have self-respect
and respect for others.||||| ||||Care —We support others and take care ofthe||world|in|which| ||||we live.||||| ||||Belief —We explore our faiths, beliefs and attitudes.||||| ||||Co-operation —We make a positive difference;||we co-operate||| ||||with others and make friends.||||| ||||The Scout IVlethod||||| ||||Scouting takes place when young people,
in partnership||||with| ||||adults, work together based on the values of|Scouting||and:|| ||||enjoy what they are doing and have fun||||| ||||take part in activities indoors and outdoors||||| ||||learn by doing||||| ||||share
in spiritual
reflection||||| ||||take responsibility
and make choices||||| ||||undertake
new and challenging
activities||||| ||||make and live by their Promise.||||| |||||1"St Neots Scout Group|| |---|---|---|---|---|---| |||||2022 Annual Trustees Report|| |Summary||ofthe main||Each ofthe Group's
six sections runs a full programme
of|| |activities|in relation to|||weekly meetings
and external events and activities.|| |these objects||||Throughout
the year, there are opportunities
provided
for|| |||||young people to go to overnight
(and longer) camps; both in|| |||||accommodation
and under canvas.|| |Additional||details ofthe o||bjectives and activities|| |~ policy on grant making;||||The Group does not make grants to other bodies, however|it| |||||does occasionally
make donations to other scouting charities.|| |~ contribution|||made by|The Group could not function
without the contributions
of its|| |volunteers;||||volunteers:
Young Leaders, Adult Leaders, Managers,
Trustees|| |||||and Supporters.
All are unpaid
but reasonable
expenses are|| |||||reimbursed.|| |~ policy on investments.||||The Group does not currently
invest any of its reserves.|| |Public benefit|||statement|The Group meets the Charity Commission's
public benefit|| |||||criteria under both the advancement
ofeducation
and the|| |||||advancement
ofcitizenship
or community
development|| |||||headings.|| |Section|D —Achievem|||ents and performance|| |Summary||ofthe main||2022 saw the continuation
ofa 10-year trend ofgrowth|| |achievements|||of|(except 2021following
COVID impacts) where we recorded|| |the charity||during the||the largest number ofyouth and adult members
since current|| |year||||records began.|| |||||The Group celebrated
its 112'" birthday
with an all-members|| |||||camp with around 90 members
attending
and celebrating.|| |||||All sections took advantage
ofthe continued
easing of COVID|| |||||restrictions
with 16unique
nights away on offer to our young|| |||||people, multiple
events, and adventurous
activities.|| |||||Throughout
the year, 25Top Award (Chief Scout Awards)|| |||||were awarded to young people as well as Long Service|| |||||Awards,
Commissioner
Commendations,
Good Service Awards|| |||||and a Silver Acorn Award were presented
to some ofour|| |||||volunteers.|| |||||||1"St Neots Scout Group
2022 Annual Trustees Report||| |---|---|---|---|---|---|---|---|---| |Section|E —Financial|||||Review||| |Briefstatement|||ofthe|||The Group's policy isto hold sufficient resources to continue||| |charity's|policy||on|||the charitable
activities ofthe group should|income and|| |reserves||||||fundraising
activities fall short. The Group Executive||| |||||||Committee
considers that the group should|hold a sum|| |||||||equivalent
to 8months
mandatory
running|costs.|| |Quantify|and|explain any||||There are no specific designations.||| |designations||||||||| |Details of any||funds||||None||| |materially|in deficit|||||||| |(circumstances|||plus|||||| |steps to eliminate)||||||||| |Further financial||||review||details (optional
information)||| |You may choose|||to include|||additional
information,
where relevant,
about||| |~the charity's||principal||||The Group's
primary sources offunding are|membership|| |sources offunds||||||subscriptions
from young members,
hall hire fees and||| |(including|any|||||fundraising.||| |fundraising)||||||Hall hire income was up on 2021.||| |||||||Most income is spent on:||| |~ how expenditure|||||has|running
the programme;||| |supported|the key|||||maintaining
and operating the hall;||| |objectives|ofthe|||charity;||insurances
and other required
costs;||| |||||||servicing
loans that were taken out to extend the||| |||||||building.||| |~ investment||policy|||and|The Group does not have sufficient excess funds to invest in||| |objectives;||||||longer-term
investments
such as stocks and|shares. The Group|| |||||||has therefore adopted
a low-risk strategy tothe investment||of| |||||||its funds.
All funds are held in cash using only mainstream||| |||||||banks or building societies or The Scout Association's
Short||| |||||||Term investment
Service.||| |||||||The Group Executive regularly
monitors the|levels ofbank|| |||||||balances and the interest rates received to ensure the Group||| |||||||obtains
maximum
value and income from its banking||| |||||||arrangements.
Occasionally
this may involve|using an account|| |||||||that requires
a period of notice before funds|may be|| |||||||withdrawn,
before doing sothe Group Executive considers the||| |||||||cash flow requirements.||| |||||||||For
from|the period|1stJan 2022|1stJan 2022||To||31stDec 2022|31stDec 2022|||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||Unrestricted
funds|||Restricted
funds||Endowment|funds||Totelfunds||Last year|| ||||||||||6||6||||||||| |onstlons
le||acies and|||slm5ar Income||||||||||||||| |Membershl|Subscri|||uons||||E|18040||||||E|18040|6|14|134| |Less Membershi|||subscri|||lone|olden|E|4465||||||2|4,46|8|3,619|| |Net membershi||subscrl|||Sons retained|||E|13575|||||||13575|E|10515|| |Ca
s &Events|||income|||||E|15498|E|||||6|15498|E|2226|| |Doiistlons|||||||||251|E|1500||||8|1751|E||100| |Le acies|||||||||||||||||||| |G5t Aid|||||||||4482||||||E|482|||| |Giber income|||||||||||||||||6||748| ||||Sub|Tote)||||E|33787|E|1500||||6|35,287|E|1|138| |Graiits|||||||||||||||||||| |Maintenance||rents|||||||||||||||||| |Other
rents||||||||E|2667|E||E|||6|2687|E|22408|| |New section||rent|||||||||||||||||| ||||Sub|Total||||6|2857|E|||||5|2667|6|22408|| |Fundmlsln||ross|||||||||||||||||| |||||||||E|5483|||E||||||1|293| |Omar|||||||||1 028|||E|||8|1028|E||113| |||Sub||Total|||||6511|6||E|||||||| |Investment
Incomii|||||||||||||||||||| |Bank Inlersst|||||||||||||||||||| |Hall hire||||||||E|4224||||||||6|1|658| |Balanmng transacaons|||||||||||||||8|100|||| |Giber investment|||income||||||||||||||||| |||Sub||Total||||E.|4324||||||6|324|8|1|659| |Total Gross Income|||||||||||||||||||| |Asset and investments||||sales, etc||||E|-|E|-|E||-|E|-|E||| |Total Receipts|||||||||||||||||||| |Charitable
Payments|||||||||||||||||||| |Adu3 supporl|&training||||||||121||||||6|121|||120| |Bank charges||||||||E|I 565||||||E.|1565|6|1|041| |Cleaning||||||||E|I 710||||||E|1719|||| |Oonatons||||||||E|2474||||||E|2474|E||| |Equipment
Purchases||||&|renewals||||2.915|E|1,241||||6|156|6||356| |Group expendilure|||||||||3407||||||6|340|E|1|592| |Hell redevelopment|||||||||1 370|E|234|E|||6|1804|6|7|423| |Insurance|||||||||I 306||||||8|1306|E|I|223| |Refunds|||||||||||||||||||| |Rent &Rates|||||||||837||||||||||349| |Suildrlss|||||||||||||||||||| |uniforms|||||||||95|||||||95|||| |UltiUes|||||||||4 518|||||||518|6|1|810| |Youth programme|||and|acWsies|||||15543|||||||15543|6|3|350| |||Sub||Total||||5|35869||1475||||E|37344|k|18|852| |Fundralslng
Expenses|||||||||||||||||||| |Mein ec0v0ies||||||||6|3227||||||6|3227|||| |Giber activiaes|||||||||75||||||E|75|||| |||Sub||Total|||||||||||6|3301|||| |Other Expenses|||||||||||||||||||| |Loan repayments|||||||||||||||||||| |Loan internet|||||||||||||||||||| |||Sub||Total||||6|8300|6|||||||||| |Total Gross Expenditure|||||||||||||||||||| |Asset &Isvastiriast|||Purchases|||||E|-|E|-|E||-|E|-|E||| |Total Psymellts|||||||||||||||||||| ## ##