2021-03-31-accounts

Charity registration number 303332

Samuel Montagu Youth Centre

Financial Statements

Year ended 31 March 2021

Samuel Montagu Youth Centre Report and accounts Contents

	Page
Legal and administrative information	1
Report of the trustees	2
Report of the independent examiners	7
Statement of financial activities	8
Balance sheet	9
Cash flow statement	10
Notes to the financial statements	11

Samuel Montagu Youth Centre Financial Statements for the year ended 31 March 2021

Registered charity
number	303332
Registered office	122 Broad Walk
	London
	SE3 8ND
Trustees	Dr Terry Alan Powley
	Mr Stephen James
	Mr Clive Efford MP
	Mr David Stevenson
Bankers	HSBC Bank plc
	38 High St, Dartford
	DA1 1DG
	HSBC Investments
	78 St James's Street
	London
	SW1A 1HL
Independent Examiners	Michael Adamson and Co
	21 The Drive
	Hullbridge
	Hockley
	Essex SS5 6LZ

1

Report of the Trustees to the members of Samuel Montagu Youth Centre

The Trustees present their annual report and the financial statements for the year ended 31 March 2021.

Governing documents

Samuel Montagu Youth Centre is a registered charity and it is governed by the Deed of Trust dated 25 May 1961 as amended by supplemental deeds dated 11 June 1999 and 30 April 2002.

Objects of the charity, principal activities and organisation of our work

The Charity's object and the principal activities continue to be that of providing or assisting with the provision of facilities for recreation, education and other leisure time activities by the delivery of services to those living in Greenwich, which it has done for over fifty years by offering:

• a youth centre which meets the variety of needs presented by young people;

• a community centre, which responds to the needs of other sections of the community and brings the Centre into use for the continued benefit of community groups; and

• a sports facility, which makes the specialist facilities of SMYC available to all groups in the Community and the London Borough of Greenwich.

The provision of facilities are for public benefit for which the community has need by reason of their youth, special needs, social and particularly economic circumstances which will improve the quality of life for such by promoting their physical and mental well being. Activities are undertaken in a manner which respects individuals and empowers them to take an active role in the running of the scheme.

New SMYC Vision, mission and aims

The SMYC Vision is to work continually with the community in achieving a modern, vibrant and welcoming centre, that is fit for purpose, with a focus of supporting local communities to grow and achieve.

The SMYC Mission Statement is:

“Working together to develop the best facilities and initiatives for the continued benefit of young people and local communities”

SMYC Charity’s Aims

• Support and motivate young people to achieve their full potential, by giving them opportunities to have enjoyable, meaningful experiences and to learn skills in order to make a positive difference in their lives.

• Support local communities to participate in sports and physical activities, by providing high quality and affordable facilities and sports development programmes.

Structure, Governance and Management

The Charity is organised so that the Trustees are responsible for its overall governance within the terms of the Charity’s Trust Deed but delegates operational delivery issues to the Centre Director, Tuan Pham, to make decisions in accordance with policies and procedures approved by the Trustees.

The Centre has an extensive networking capacity through affiliation to the Federation of London Youth Clubs, UK Youth (previously known as Clubs for Young People), the Football Association and the Amateur Boxing Association and locally Greenwich Action for Voluntary Service.

The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit when deciding what activities the charity should undertake.

2

Report of the Trustees to the members of Samuel Montagu Youth Centre (cont.)

Activities, development and achievements for this year

2020 to 2021 proved to be a challenging year for SMYC charity. Over the period of this year the centre was required to close for a total of 9 months out of a 13-month period: - April 2020 to May 2020 and October 2020 to April 2021.

During the first lockdown, the centre and all services ceased to operate, and all staff was required to stay at home. This resulted in 6 weeks of non-activity. During this period of closure, the centre suffered a series of vandalism and maintenance issues throughout the facilities.

From June to September, outdoor sports were able to open, this allowed us to rent out our football pitches to generate some income. For this period, we saw about a 60% uptake on football pitch bookings, compared to normal bookings achieved for this period. The Beach Volleyball courts also operated during this period and managed to achieved a high volume of bookings.

October to November saw our second lockdown and all services once again ceased to operate. We used this time to complete all disability Access building and improvement works from the Greenwich Neighbourhood Growth Fund.

December to January we had some usage on our football pitches but this was minimal as the football league had been severely disrupted and teams did not operate fully.

In January, we entered our third lockdown and once again all of our services closed. Staff continued to remain on site, as this deterred people coming on site and vandalising the facilities. We used this period to continue to improve the centre and facilities on site. Since 29[th] March 2021, we were able to reopen our outdoor sports facilities. We are slowly able to increase our bookings again, as football teams start their return.

Maintenance and building works

This year we encountered a high volume of vandalism around the centre. This was due to the centre being closed during the lockdown and no staff was on site. The staff team had to increase the maintenance and security of the centre, to minimise the damages caused on site.

The maintenance works required included:- An interim repair to the flat roof above the office building, new commercial boiler, hot water tank in the main building, two new boilers in the office building, café area computer tables have been turned into a seating and storage space, building has been repainted, radiators in the classrooms have now been reconnected, removing the need for additional fan heaters, hallway in the office building has been fixed due to leaks causing the walls and ceiling to crumble away, boxing gym has been repainted and equipment cleaned and reception offices has been decluttered, repainted and reconfigured to create a more usable space.

We have installed a permanent disability ramp at the front and back of the building. Installed a new disability toilet in the sports hall storage area. Installed a women’s toilet within the external changing room space. Updated all the toilet facilities and sinks to reduce water wastage and making the facilities more usable for female groups. The centre is now fully wheelchair accessible and ready for delivering inclusive sports projects.

The Football club have been given the use of the old garden shed to transform it into a clubhouse. This will create a sociable space to support the football club’s growth. The garden surrounding the hut, was overgrown and cluttered with rubbish, is now turned into a usable communal garden.

3

Report of the Trustees to the members of Samuel Montagu Youth Centre (cont.)

Alternative Education Provision

Full Circle Education vacated the premises in July 2020 and there Charity Full Circle Education is no longer operating.

Wize Up have now taken over the lease starting August 2020. Wize Up is an independent school located within the Royal borough of Greenwich, offering specialist alternative educational provision for young people aged 11-16. They work with young people who have a variety of social, emotional, educational and behavioural needs which could not be fully catered for in mainstream education.

Working in partnership, we have completed some building works to improve the office building and classrooms to meet the current OFSTEAD requirements. Their initial lease agreement is for 5 years with a rent review very 2 years. As a result of the pandemic and the Lockdown measures, Wize up was unable to get the school up and running to start in September. They are still yet to operate fully within the SMYC site.

Projects

Youth

Currently, all youth related services have ceased. Due to the restrictions of face to face work, it was unfeasible to provide a youth service at our centre. Our application with Charlton Athletic Community Trust, to deliver a youth offer at our centre for 2021 to 2022 was rejected. This was because CACT was unwilling to cover all the associated cost of providing a comprehensive youth project, to be delivered at our centre. We will continue to look into and apply for funding grants to cover youth work activities.

The aim for the youth clubs is to raise funds for a core team of qualified youth workers and provide a comprehensive programme of development activities throughout the year. To achieve this, we will need to raise above £32,000 per year.

Women’s

Women’s Fitness Project was delayed due to the lock down restrictions. The project is now set to start in May 2021. The project aims to create a safe and enjoyable space for women to engage in sports, increase their physical activity and to socialise with other local people.

Boxing

The Boxing club remains closed and have been since the start of the first lockdown in March 2020. Since their closure, the rent for the boxing club has been frozen. They are possibly looking to restart in June 2021 with a soft opening with restricted numbers.

Beach Volleyball

The beach volley club (Fireball Beach Volleyball Club) has run for the last 12 months and managed to have a massive increase in people using the courts. Works is ongoing to improve the courts facilities and create a more social place to attract more club members from diverse groups. We have secured funding through the National Lottery to create a seating space and shelter for the courts. This will create a more usable facility during the colder months and offer protection for the players in bad weather. We are working with the club to facilitate instructor training awards, to create additional free sessions for young people.

Football Club

Samuel Montagu Football Club continues to grow. At present they have 14 teams registered. We are continually working with the football club to support their growth and maximise the usage on the football pitches. Despite the interruption during the lockdowns, the club remains to be vibrant and maintain their services of providing football sessions to local children and young people

4

.

Report of the Trustees to the members of Samuel Montagu Youth Centre (cont.)

Disability Groups

Throughout the year, we had a very fragmented programme offer for our disability members. This was led by our main partner- The Wheelie Gang. We are hoping to restart the Disability support groups soon. We are working to draw in a larger amount of funding for us to establish a good quality disability project to be based permanently at our centre.

Development plans for the centre

The main objective for the Charity within the next 12 months, is to increase the centre’s bookings and support our associated clubs to restart their services.

A big focus will be on re-establishing the youth provision. This will require securing external grants to cover the core cost delivering youth activities onsite.

We will continue to support the different sports club, to restart their activities and identify new opportunities to increase their services within the community.

Working with our partners, we will develop our disability support services to create a more in-depth service for identified individuals with additional needs.

Transactions and financial position

Transactions for the year and balances at the year-end are shown in the accounts on pages 8 to 15 attached

Tangible fixed assets for use by the Charity

Details of movements in fixed assets are set out in note 9 to the accounts

Investment policy and returns

Under the constitution, the Charity has the power to make any investment which the Trustees see fit. At present, no funds have been invested by the Trustees.

Reserves

The Trustees are conscious of the need to build unrestricted reserves equivalent to three months operational costs, currently £50K in addition to designating staffing funds (currently £15K). This is as outlined in the SMYC reserves policy which is reviewed annually by the Trustees.

Trustees

All of the Trustees named on page 1 served throughout the year.

Risk management

The Trustees actively review the major risks which the Charity faces on a regular basis in accordance with the SMYC Risk Management Policy and believe that maintaining reserves at current levels, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse operating conditions.

The Trustees are satisfied that adequate Health & Safety, Risk Assessment policies, and Employers and Public Liability insurance cover are in place.

The Trustees have also examined other operational and business risks faced by the Charity and confirm that they have established systems to mitigate any significant risk.

5

Report of the Trustees to the members of Samuel Montagu Youth Centre (cont.)

Statement of trustees responsibilities

The Trustees are required by law to prepare financial statements for each year which give a true and fair view of the financial activities of the Charity and its financial position at the end of the year.

In preparing those financial statements the Trustees are required to:

1. select suitable accounting policies and apply them consistently;

2. make judgements and estimates that are reasonable and prudent;

3. state whether the policies adopted are in accordance with the Charities Act 2011 and with applicable accounting standards and statements of recommended practice, subject to any material departures disclosed and explained in the financial statements;

4. prepare the financial statements on the going concern basis unless it is inappropriate to assume the charity will continue in operation

A resolution proposing Michael Adamson and Co be re-appointed as independent examiners of the charity was put to the governing body.

Approval

The report was approved by the Board of Trustees and signed on its behalf

on _____ Trustee ________

Dr T Powley

Trustee ________ Clive Efford MP

6

Samuel Montagu Youth Centre

Report of the Independent Examiners to the Members of Samuel Montagu Youth Centre

We have examined the financial statements on pages 8 to 15 for the year ended 31 March 2021, which have been prepared under the accounting policies set out on page 11.

Respective responsibilities of the trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is our responsibility to:

• examine the accounts under section 142 of the Charities Act,;

• to follow the procedures laid down in the general Directions given by the

• Charity Commission under section 145(5)(b) of the Charities Act; and

• to state whether particular matters have come to my attention.

Basis of independent examiner's report

Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.

The procedures undertaken do not provide all the evidence that would be required in an audit and consequently we do not express an audit opinion on the veiw given by the accounts.

Independent examiner's statement

In connection with our examination, no matter has come to our attention:

1. which gives us reasonable cause to believe that in any material respect the requirements

(a) to keep accounting records in accordance with section 130 of the Charities Act; and

(b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act, have not been met; or

1. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Michael Adamson and Co Chartered Accountants

21 The Drive Hullbridge Hockley SS5 6LZ

Date:

7

Samuel Montagu Youth Centre Statement of financial activities for the year ended 31 March 2021

Restricted Unrestricted Notes funds funds 2021 Income and expenditure £ £ £ Incoming resources Grants receivable 2 13,080 148,194 161,274 Investment income 3 - 1 1 Other incoming resources 4 - 55,624 55,624 Total incoming resources 13,080 203,819 216,899 Resources expended Cost of generating funds Direct charitable expenditure 5 13,080 135,467 148,547 Governance costs 1,6,7 - 887 887 Total expenditure 13,080 136,354 149,434 - 67,465 67,465 Statement of other recognised gains and losses Net (outgoing)/incoming resources before other recognised gains - Net movement in funds 7 - 67,465 67,465 Total funds brought forward - 1,158,008 1,158,008 Total funds carried forward - 1,225,473 1,225,473 Net (outgoing)/incoming resources for the year	2020 £ 48,682 1 82,742
	131,425
	132,108 887
	132,995
	(1,570)
	(1,570) 1,159,578
	1,158,008

The (deficit)/surplus for the year represents the total recognised gains for the period

None of the charity's activities were aquired or discontinued during the current or previous year

The attached notes form part of these accounts

8

Samuel Montagu Youth Centre Balance Sheet as at 31 March 2021

	Notes		2021	2020
			£	£
Fixed assets
Tangible assets	9		1,080,730	1,080,835
Current assets
Debtors	10	62,358		66,684
Cash at bank and in hand		84,878		11,473
		147,236		78,157
Creditors: amounts falling due
within one year	11	(2,493)		(984)
Net current assets			144,743	77,173
Net assets			1,225,473	1,158,008
Funds
Unrestricted funds
Revaulation reserve	13		918,873	918,873
General funds	13		306,600	239,135
			1,225,473	1,158,008
Approved by the trustees on		and	signed on their behalf.
Trustee …………………………………………….			Date ………………………………………
	Dr T. Powley
Trustee …………..……………..…………………….			Date ………………………………………
	Clive Efford MP

The attached notes form part of these accounts

9

Samuel Montagu Youth Centre Cash Flow Statement for the year ended 31 March 2021

Samuel Montagu Youth Centre Cash Flow Statement for the year ended 31 March 2021
Net cash used in operating activities 15 Cash flows from investing activities Interest received Change in cash and cash equivalents in the period Cash and cash equivalents brought forward Cash at bank and in hand less overdrafts at 31 March Consisting of: Cash at bank and in hand	Total funds 2021 £ 73,404 1 73,405 11,473 84,878 84,878	Total funds 2020 £ (12,682) 1 (12,681) 24,154
		11,473
		11,473

The attached notes form part of these accounts

10

Samuel Montagu Youth Centre Notes to the Accounts for the year ended 31 March 2021

1 Accounting policies

Basis of preparation of accounts

The financial statements have been prepared under the historical cost convention, and are in accordance the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.

Incoming resources

Voluntary income and donations are included in incoming resourses when they are receivable, except when the doners specify that they must be used in future accounting periods or donors conditions have not been fulfilled, then income is deferred. The income from fees is recorded gross.

Grants receivable

Grants receivable are recorded on the accruals basis.

Resources expended

Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.

Expenditure which is directly attributable to specific activities have been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of these resources.

Depreciation

Tangible fixed assets are stated at cost less depreciation.

Depreciation is provided on all fixed assets at rates calculated to write off the cost on a straight line basis over their useful economic lives as follow:

Equipment

10% straight line

Pensions

The company operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.

Governance costs

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examiner's fees and costs linked to the stretegic management of the charity.

Value added tax

Value added tax is not recoverable by the charity, and as such is included in the relevant cost in the Statement of Financial Activities.

11

Samuel Montagu Youth Centre Notes to the Accounts for the year ended 31 March 2021

2 Grants receivable and donations

Royal Borough of Greenwich - SLA Royal Borough of Greenwich - Business support and COVID 19 grants Royal Borough of Greenwich - Growth fund Jack Petchey Foundation ESC lottery Sports England HMRC Job Retention Scheme Other grants and donations Samuel Montagu Facilities Limited 3 Investment income Bank interest received 4 Other incoming resources Tuck shop income Subscriptions Fundraising income Other income Rental income 5 Direct charitable expenditure Grounds and premises expenses Water rates Insurance Salaries, wages and pension contributions Staff training Print, post, stationery and telephone Computer expenses Cleaning and sanitation Motor and travelling expenses Affiliation and licence fees Professional fees Advertising Bad bebts Sundries Tuck shop expenses Youth club expenses Accountancy fees		Restricted funds £ - - - 1,000 - 11,080 1,000 - 13,080 Restricted funds £ - Restricted funds £ - - - - - - Restricted funds £ - - - 11,080 - - - - - - - - - - - 2,000 - 13,080	Unrestricted funds £ - 50,571 40,000 - - - 57,623 - - 148,194 Unrestricted funds £ 1 Unrestricted funds £ 1,207 - - - 54,417 55,624 Unrestricted funds £ 43,106 2,166 7,675 75,014 - 500 1,315 2,299 5 483 - - - 472 629 1,803 - 135,467	2021 £ - 50,571 40,000 1,000 - 11,080 57,623 1,000 - 161,274 2021 £ 1 2021 £ 1,207 - - - 54,417 55,624 2021 £ 43,106 2,166 7,675 86,094 - 500 1,315 2,299 5 483 - - - 472 629 3,803 - 148,547	2020 £ 7,000 - - 1,500 7,270 5,012 27,900
					48,682
					2020 £ 1
					2020 £ 5,984 - - - 76,758
					82,742
					2020 £ 15,254 3,755 7,648 84,611 120 931 1,209 2,061 44 410 - - 80 351 5,684 9,750 200
					132,108

12

Samuel Montagu Youth Centre Notes to the Accounts for the year ended 31 March 2021

6 Governance costs

Bank charges Independent examiner's fee Depreciation Net movement in funds for the year The net movement is after charging: Depreciation of tangible fixed assets Independent examiner's fee		Restricted funds £ - - - -	Unrestricted funds £ 32 750 105 887	2021 £ 32 750 105 887 2021 £ 105 750	2020 £ 32 750 105
					887
					2020 £ 105 750

7 Net movement in funds for the year

8 Staff costs

No remuneration was paid to trustees. The staff costs of the remaining staff were:

Wages and salaries Pension costs Social security costs	2021 £ 82,577 1,747 1,770 86,094	2020 £ 80,437 1,572 2,602
		84,611

The average weekly number of staff employed, calculated as full time equivalents during the year was as follows:

Direct charitable work Governance costs	2021 3 2 5	2020 3 2
		5

No employee received remuneration of more than £60,000.

Remuneration to key management personnel in the year amounted to £31,603 (2020 : £31,603)

9 Tangible fixed assets

Cost At 1 April 2020 At 31 March 2021 Depreciation At 1 April 2020 Charge for the year At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020	Freehold land and buildings £ 1,080,000 1,080,000 - - - 1,080,000 1,080,000	Equipment £ 32,288 32,288 31,453 105 31,558 730 835	£ 1,112,288
			1,112,288
			31,453 105
			31,558
			1,080,730
			1,080,835

13

Samuel Montagu Youth Centre Notes to the Accounts for the year ended 31 March 2021

10 Debtors

Trade debtors Other debtors	2021 £ 3,667 58,691 62,358	2020 £ - 66,684
		66,684

11 Creditors : amounts falling due within one year

Trade creditors Accruals	2021 £ 1,742 751 2,493	2020 £ - 984
		984

12 Analysis of net assets between funds

Tangible fixed assets Net current assets Movement in funds Restricted funds Unrestricted funds Revaluation reserve General funds Total unrestricted funds Total funds Restricted funds Unrestricted funds Revaluation reserve General funds Total unrestricted funds Total funds		At 1 April 2020 £ - 918,873 239,135 1,158,008 1,158,008 At 1 April 2019 £ - 918,873 240,705 1,159,578 1,159,578		Restricted funds £ - - - Incoming resources £ 13,080 - 203,819 203,819 216,899 Incoming resources £ 16,270 - 115,155 115,155 131,425		Unrestricted funds £ 1,080,730 144,743 1,225,473 Outgoing resources £ 13,080 - 136,354 136,354 149,434 Outgoing resources £ 16,270 - 116,725 116,725 132,995	Total £ 1,080,730 144,743
							1,225,473
							At 31 March 2021
							£ -
							918,873 306,600
							1,225,473
							1,225,473
							At 31 March 2020
							£ -
							918,873 239,135
							1,158,008
							1,158,008

13 Movement in funds

14

Samuel Montagu Youth Centre Notes to the Accounts for the year ended 31 March 2021

14 Comparative Statement of Financial Activities

	Notes	Restricted	Unrestricted	Total
		2020	2020	2020
		£	£	£
Income and expenditure
Incoming resources
Grants receivable	2	16,270	32,412	48,682
Investment income	3	-	1	1
Other incoming resources	4	-	82,742	82,742
Total incoming resources		16,270	115,155	131,425
Resources expended
Cost of generating funds
Direct charitable expenditure	5	16,270	115,838	132,108
Governance costs	1,6,7	-	887	887
Total expenditure		16,270	116,725	132,995
Net (outgoing)/incoming resources
for the year		-	(1,570)	(1,570)
Statement of other recognised gains and losses
Net (outgoing)/incoming resources before
other recognised gains -
N t t i f d e movemen n un s	7	-	(1 570) ,	(1 570) ,
Total funds brought forward		-	1,159,578	1,159,578
Total funds carried forward		-	1,158,008	1,158,008
Reconciliation of net movements in funds to net cash flow from			operating activities
			2021	2020
			£	£
Net movement in funds			67,465	(1,570)
Add back depreciation			105	105
Less interest received			(1)	(1)
Decrease / (increase) in debtors			4,326	(11,233)
Increase / (decrease) in creditors			1,509	17
Net cash used in operating activities			73,404	(12,682)

15 Reconciliation of net movements in funds to net cash flow from operating activities

15