Chaiity Registration No. 303180 West Ham Boys Club Report & Financial Statements 31 May 2024
West Ham Boys Club Report and Financial Staternents Contents Page Reference and Administrative Details Trustees. Report Independent Examiners Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 12-14
West Ham Bovs Club Reference and Administrative Details For thè year ended 31 May 2024 Charity Registration number 303180 Charity Registration date 14th May 1963 Legal Status Charitable Trust Headquarters and operational address Jordan Hall 2 London Road London E130DN Trustees Stephen Hoier las well as being Acting General Secrelaryl Bill Curbishley John May other Officers Dean Hollington Chair Nadia Alves Assistant Secretary Russell Geifard Competition Secretary Chris Penny Head Coach Sarah Abdelmallalab Community Services Volunteer Bankers Barclays Bank 1 Churchill Place London E14 5HP Independent Examiner Patrick J Gray Chartered Accountant 56 Bracken Drive Chigwell Essex IG7 5RD
West Ham Boys Club Trustees. Report For the year ended 31 May 2024 The Iruslees present the annual report together with the financial slalemenls of the charity for the year ended 31 May 2024 Objecttives AndA¢tivities Promotion of amateur boxing and sporting activities in the local area. The Iiuslees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 lo have due regard lo the public benefit guidance published by the Charity Commission for England and Wales. Club object5 and Setvlcos The Iruslees submit their annual report lo 31 May 2024 for Wesl Ham Boys Club IWHBCI, registered charity number 303180, the original charitable objectives of which are for the purposes of running a boys club although today Ils membership also inclucles girls and young women. The Club provides services for children and yOLJng people in amateur sport, in particular amateur boxing, th ils main focus of operation in the London Borough of Newham. To this end il operates a building I facility and provides human resources in terms of volunteer officers, sports coaches and trainers The Club is an affiliate of the National Clubs lor Young People and the London Federation of Youth which offers access lo a wider range of youth activities beyond ils own core areas It Is also affiliated to England Boxing. A¢hlevements and Performance-from the Pandem1¢ to a change of Officers and renewed Commlttee/ Negotlations on a New Club Lease. Expiry of Lease during the National Pandemic Lockdown. Continued use of premises sanctioned by London Borough of Newham ILBNI on rollover licence pending negotiations on a new lease. By the end ol May 2024 WHBC had been In ils new gymlclubhoLJse for 11 years. Ils original occupation had been under a 7-year lease from the London Borough of Newham which expired in March 2020 al the very ¢ommen¢emenl of the National Covid 19 Lockdown under which all youth and sporting clubs were stalulorily required lo cease all group aetivity and close until further notice. The Club had been told by London Borough of Newham that discussion on a new lease could not begin until the final part of the last year of the lease ie from March 2019 to March 2020. However, events in that year.. cutbacks lo LBN budgets from government grants, and staffing , the resulting change of the Clubs link officers with LBN meant no discussions on a new lease could be held before the Covid Pandemic Crisis struck. Al that point like many local authorities many LBN staff were turloughed under the Government scheme The Club were informed their continued occupation of the premises by the Club was sanctioned by a temporary licence from LBN and it should continue to pay ils ienl and charges on the established basis. That Initial licence was until April 2021 bul when that dale arrived the Pandemic continued and il was further rolled over Indefinitely until the new lease could be negolialed and the Club re-eslablish ils occupation with a formal lease.
West Harn 8oys Club Trustees. Report For the year ended 31 May 2024 Surwiving the Pandemic financially In Lockdown the key officers in post al the lime Jason Bull as Chair and Maria Howard as Treasurer though volunteers continued lo manage the Clubs affairs in the main working remotely online In particular they kept the Club financially solvent and made overhead payments. They did so successfully applying for special emergency grants from LBN lolher public agencies to support youth and community organisations. They also received donations. In August 2021 the above named officers and trustee Stephen Hoier mel with LBNS then Newham Active Leisure Link Officer lo undertake a new Social Value Audit I SVAI procedure of voluntary community organisalions either receiving Council funding or. in WHBCS case, occupying LBN owned premises .The SVA operates a scoring system which awards specifi¢ amounts of discount on the LBNS fnarket rent for the premises eslimaled by LBN Valuers. These discount amounts are agreed between the WHBC team and LBN CommunitylLeisure officers against social oulcorlles and targets in the comtllunity priority areas. On completion ol the SVA an aggregate score is totalled and the proportion of the market rent to be paid after applying these cliscounts arrived al. WHBC aims to achieve a discount ol between 70-80 0/0 lo make the final rents affordable. The first agreed SVA was appliecl lo the rents payable by WHBC under rollover from 2022. First Intake ol New Club Officer5 at an EGM in 2023 reinforced at the 2024 AGM In Novembei 2022 the Club Officers in post Informed the Club Iruslees of their wish to resign their offices as soon as a special Extraordinary General Meeting IEGMI could be convened in a¢¢ordance with the Club Conslilulion where a key objective would be the election of new Officers and Club Committee. That EGM took place on January 23 2023 when the resignations of Jason Bull and Maria Howard were accepted and they were thanked for Iheir volunteer service of 10 years In Jasons case and 5 years in Marias. A new Chair, Dean Hollinglon and Assistant Secretary Nadia Alves were then elected. 11 was also agreed lead Club Iruslee Stephen Hoier would also become Acting General Secretary Russell Gerrard was elected Competition Secretary with Chris Penny as Head Coach. A new Committee was also elected, and ils first regular Committee Meeting was helcl In March 2023. 2024 AGM and New Trusteès On January 22nd 2024 the Club held ils first new AGM conforming lo the extant 1960 Conslilulion registered as the Club trust deed from which il achieved ils slalus as a Registered Charity with the Chaiilies Comrnission .Al the suggestion of Acting Secretary Stephen Hoier the AGM agreed there is an urgent need lo amend this lo bring it up to dale and rnake il fil lor purpose in the 21 st Century, the Officers were asked lo examine the existing Constitution and suggest 3mendments for the Club Committee to consider adopting prior lo a wide ranging consullalion with Partners and Stakeholders on the final version of a nèw Conslilulion lo adopt. Al the 2024 AGM all serving Officers and Committee Members agreed to resland and werè re-elected. The need lo identify and appoint new Club Iruslees was agieed as a maller of urgency -the 3 serving in post were all over 75. The Chair and Assistant Secretary were asked lo consider becoming Iruslees bul subsequently indi¢aled they are unlikely to have the time on top of their Club Officer dutie5 Jason Beaid indicated he WOLJld Gonsider also becoming a trustee. Before the end of this reporting period Jason had agreed lo become a Iruslee. Subsequently agreed by the Club Committee he will be registered as such with this Trustee5 report to the Charity Commission.
Wesl Ham Boys Club Trustee5' Report For the year ended 31 May 2024 Renewed Lease and SVA negotiations In the course of 2023 New Chair Dean Hollinglon had opened preliminary discussions with LBN Leisure Active and LBN Valuers with a largel lo achievè a lease of sufficient length lo enable the Club lo access charitable funding especially for grants of a capital nature which could enable the Club lo upgrade the fabric and facilities in ils existing sile variously known as the Curwen Centrel Jordan Hall. As of end May 2024 11 had Still not been possible to conclude aclu81 negotiations on a new lease although London Borough of Newharn had agreed discussions could proceed on the basis of a p05sible 20-year18ase being awarded. As Club Chair Dean Hollington had made clear al the oulsel the Club would only be able lo afford a new lease of that term al a subslanlial discount on the market value rent While that might be agreed initially Dean Hollinglon said there would need lo be regular reviews with LBN Officers as lo continuing affordability by the Club as Il Is likely regular rent reviews under the terms of the lease exert upward pressure on rent levels . He indicated Ihe Club would need lo agree break clauses in the lease which could be activated If the discount level on the market rent fell. He took forward further work on a new Social Value Audit with London Borough of Newham officers - his largel had been lo achieve a SVA discoLJnl of 80'/o a necessary pre-condition lo achieve a subslanlial reduction on the market rent in any new lease These discussions had been well advanced and were near agreement al the end of the financial year on May 312024. By then Club fears that the Curwen Cenlrel Jordan Hall sile would be included in an early further phase of the Plaistow Station Neighbourhood redevelopmenl which WOLJld preclude anything other than a very short new lease had been allayed when il was agreed that the discussions would focus on a term of 20 years. The Club Trustees wish lo place on record their gratitude lo Club Chair Dean Hollington for his indefatigable efforts to bring the lease negotiations to the best of outcomes which hold out the prospect of the Club aehieving ils firmest basis yel lo continue ils work and mission in the Newham community. Improving Club facilities The extensive refurbishment at the gym and continuing additions to ils equipment had begun in 2013 soon after the initial 7-year lease had been agreed. This was made possible by grants from Sport England and others and from the Clubs own resources. This had made it fit for purpose In the short term and in the new base membership in all sections had continued to flourish. However after the Pandemic lockdown the Club had been unable to rnake further additions to equipment po551ble or undertake much needed urgent wo on the fabric or facilities ol the building In any of the years ended May 2021-May 2024. With an equipment renewal and fabric I facilities repair bill now substantial the Club needs lo achieve Charitable, Partner or other Donor funding on a much bigger scale than hitherto. There Is a consensus among Officers and Club Committee this can only be raised if a new lease term well in excess of 10 years can be achieved. Buildup of Nomial Club Activity Resumption of Club Shows The Club re-opened Ils doors to members after the Pandemic in September 2021. Once the Club could resume norfnal activity members came back ill lull numbers and some of its special activities with partners and other stakehtslders could sIoY restart. Boxing competition5 run by England Boxing began again from the Schoo15 Championships in late September 2021The club didn't organise ils own shows in the season 2021-2022 - the backlog of Ghampionship events for England Boxing meant these events dominated the competition timetable and members were fully involved MAlh these as already reported.
West Ham Boys Club Trustees, Report For the year ended 31 May 2024 The Club season from September 2022 to May 2023 partially covered the CILJb Centenary Year but this Gould only be celebrated by the CILJb running its own shows and events in line with the vision for the Centenary set out in the extant Club 3 Year Plan It did prove possible lo run a very successful first commemorative Dinner Show at the Prince Regent Hotel in Chigwell in November 2022. However the lead in time to this Show did not enable the Club to invite Civic leaders, partners of the Club, charitable supporters wlh even two of the Clubs trustees away at that date It did however prove fairly successful afjd made a corltribution to Club finances, as did the ordinary CILJb show5 run jointly wlh other local Clubs. The new Club Officers and Committee beginning work in the Spring of 2023 organised events for the new 2023-24 season including timetabelling a further Centenary Dinner Show lo which Civic leaders, partners, charitable supporters could be invited in November 2023. This turned out a notable success both as an event and in conlribuling significantly to Club funds Among Guests of Honour were West Ham Football Club Chairman David Sullivan and hi5 wife. He steered the Club towards the West Ham IFootballl Charitable Foundation who may be able to sUPPOrt suitable Club projects In future. Representatives of other Stakeholders and Charities were also special guests Guests of Honour included former top boxers and coache5 who began their boxing careers as Wesl Ham amateur boxers. The trustees thanked Club Officers and Volunteers who had worked so hard to make this Show 50 successful Il set the standard for future Gala Dinner Show5. Special Presentations kt November 2023 Centenary Dinner Show A number of special presentations were made at this Show. The first Centenary Life Vice Presidenu Boxing A¢hievement awards were announced -th05e to Billy Walker, Jimmy Tibbs and Nigel Benn with follow on presenlgtions lo be made to those who could not attend. Also presented was the Mickey May Performance Achieverllenl Award which went to National Junior Champion Bradley Khan. 11 was especially pleasing Mickeys daughter5 Danielle and Karen were in allendance lo jointly make this award. Othèr Club Shows Open Club Shows were fo¢used on getting as many bouts as possible and as a rule were joint shows with other local Clubs such as Fight for Peace and Peacock Clubs. There were again notable successes by Club boxer members in regional and national Championships run by England Boxing. in fact. in respect of Schoolboy and Youth championships the 2022- 2023 season saw a near record number of these achieved, the trustees congratulated the boxers and Iraininglcoaching team on these achievements. From the Spring of 2023 there was a new Club Boxing Captain in Freddie Pullen tho also represented the Members by attending the Club Committee. Along with the Glubs other most experienced boxer member Connor Mitchell he spearheaded the Clubs participation in alil series of prestigious Box Cupy. First there was the Angel of the North Box cup in Houghton le Spring County Durham. Committee Member5 had thought this would be a very tough event against northern boxers on their home ground. In fact wlh Freddie and Connor winning gold medals the West Ham Club achieved top performillg Club status with an impressive haul of gold, silver and bronze medals. The Club Trustees were so impressed they asked that the medal wnners all be roll called here -Freddie Pullen, Connor Mitchell. Riley Cannon, Martin McDonagh, Christopher Smith, Danny Waller, Terry Smith, Johnny Moore, Jack Greighton, Charlie Rumbold, Billy Wood. 8radley Khan. John Hedges Jnr, Dean Goodean Jnr
West Ham Boy5 Club Trustees, Report For the year ended 31 May 2024 In the prestigious Haringey Boxcup at Alexander Palace in June 2023 beyond the last financial year bul before the filing of the last Report Freddie Pullen and Connor Mitchell both won gold medals in some style . It is also pleasing to flag up in this years Report that Freddie Pullen was then called up to join the England Boxing Squad and has since blazed a trail as a regular England international boxer wnning medals gold and silver in Mullinalional tournaments around the Wodd. In the March 2024 London stage ol the National Championships Collllor Mitchell won the London lille in some style bul sustained a shoulder injury precluding further progress. All al the Club wish Connor a speedy and complete recovery. Other Club boxers achieving notable progress in other events were Luke Rodda and Freddie Marshall. Club Work in thè Community remains a priority The Club remains proud of its close links Mqth and work il undertakes In the community .which were a priority in the former Service Level Agreement and even more so under the agreed Social Value Audit There 15 cornmLJnily outreach lo such locations a5 New Community College led by our hugely committed Community Service volunteer Sarah M Regular sessions for local Univer511y students take place at the Club gym tw¢e a week in term time for 4 hour sessions. Our members are usually coached and trained by a tearn of 12 very corllmilted, experienced and skilful volunteer trainers wth lockdown their normal work ceased. The team showed commitment by returning earfy and in full number onGe the Club became fully operational. Good member performance referred to above was enabled with hard work on their part. The trustees thank them and All officers for their invaluable voluntary service. F'inanriAI Review= The loial incoming resources for the year amounted lo £73.1891£40,812- 20231. A increase of £32,377179.330/.l Expenditure for the year decreased by £8,9611-15.350/.I from £58,386 in 2022123 10 £49,425. The surplus for the year of £23,764 compares to a deficit of £17,574 in 2022123. The surplus will be added lo the general reserves, which now sland at £100,221 (£76,457 - 2023.1 In this year Wesl Ham Boys Club succeeded in sustaining much of its funding. WHBC Management Committee are responsible for providing the overall strategic direction of the organisalion. In May 2024 the Commillee agreed a 5 Year Business and Activity Plan The WHBC is run wholly by volunteer officers, Irainerlcoaches, and Committee members It does not ernploy staff. The regular Committee meetings enable the Officer8 who carry out the agreed policies on behalf of the Club Committee to report lo il on progress and consult with il lo agree financial decisions, affiliations, and other policies The Club has adopted the model policies of London Youth on equality, diversity. safeguarding and other issues.
West Ham Boys Club TrustÈes' Roport For th& year ended 31 May 2024 Statement of Trustees, Responsibilities The trustees are responsible for preparing the Iiustees, report and the financial statements in accordance with the United KingdoTn Accounting Standard5 Iunited Kingdom Generally Accepted Accounting Praclicel and applicable law and regulations. The law applicable lo charities requires the tluslees to prepare financi81 statements loi each financial year which give a true and fair view of the 51ale of affairs of the charity and ol the incoming resources atld application of resources of the charity for that period. In pieparing these financial slalernents. the trustees are required lo.. select suitable accounting policies and then apply them con515tenlly make judgements and estimates that are reasonable and prudent slate whether applicable accounting standards and stat&rnenls of recommended practice have been followed, subject to any material depariures disclosed and explained in the financial statements prepare the financial statements on the going concem basis unless il is inappropriate to assume that the ¢h8rity will continue on that basis The trustees are responsible for keeping proper accounting records that disclose with reasonable accur8cy at any lime the financial position of the charity and enable Ihern to ensure that the financial slalements cornply with the Charities A¢1 2011. the applicable Chaiities IAccountS 8nd Reports) Regulations, and the prov15ions of the constilulion. The trustees are also responsible for safegu8rding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees. are 8lso responsible lor safeguarding the assets of the Charitable Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees, on 2025 and signed on ils behalf by Stephen Hoier Trustee
Independent Examiners Report To the members of West Ham Boys Club I report on the financial slalements of the Charitable Trust for the year ended 31 May 2024 which are sel out on pages 10 10 14 Respective responsibilities of trustees and examiner The trustees are responsible for the preparation of the financial statements. The trustees consider that an audit is not required for this year under section 144121 of the Charities Act 2011 Ithe 2011 Act) and that an independent examination is needed. The charity's gross income did not exceed £250,000 and l am qualified to undertake the examination by being a qualified member of The Institute of Chartered Accountants of Scotland Having satisfied myself that the charity is not subject lo audit under company law and is eligible for independent examination, it is my responsibility to.. examine the Financial Statements under section 145 of the 2011 Act follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llb} of the 2011 Act., and slate whether particular matters have corne lo my attention. Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also includes consideration of any unusLJal items or disclosures in the accounts, and seeking explanations from you as Iruslees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as lo whether the fir7ancial slalemenls present a "true and fair view and the report is limited lo those matters sel out in the statement below.
Independent Examiners Report To the members of West Ham Boys Club Independent examiner's statement In connection with my examination, no maller has come lo my attention.. which gives me reasonable cause lo believe that, in any material respect, the requirements.. to keep accounting records in at¢ordance th section 386 of the Companies Act 2006, and lo prepare aonIS which accord Mrilh the accounting records. comply nth the accoijnling requirements of section 396 of the Companies Act 2006 and wth the methods and principles ol the Statement of Recommended Practice. Accounting Reporting by Charities have not been met", or to whi¢h, In my opinion. attention should be drawn in ordei lo enable a proper understanding of the accounts lo be reached. Emphasis of matter- Golng concern In Comrnon th many other Charitable organisations, the charity is dependent on periodic grants to ensure its continuation as J going con[n. There is no certainly about continued funding. In view of the signilican¢e of this financial uncertainty, I consider that it should be drawn to yOLJr attention, bul I do not qualify my report in this respect. Patrick J Gray Chartered AOUntant 56 Bracken Drive Chigwell Essex IG7 5RD Date
West Ham Boys Club Statement of financial activities {Incorporating an income and expenditure account) For the ear ended 31 Ma 2024 2024 Totsl 2023 Total Incoming resources Note Grants Training Income Subscriptsons & Membership Fees Chari12ble Donations Boxings Shows & Fees Activities to genprate funds.. 600 9.886 6,430 11,370 12.483 16,065 12,484 29,414 14.984 Inve51rnenl Income 242 44 Total incorning restsurce5 Resources expended 73.189 40,812 Guy Equiptnenl & Materials Rent Council tax Water rates He81, light & power lTrsuranc6 Boxing shows 2nd entry fees Coaches & Trainers Deprèciation of fixad assets Premises Costs Printing. postage and 51ationery Travel & Accomodation Other Expenses AdvertisinglMemb&rships Legal Costs for Uninsured Cl8ims Accountancy fees Tr81ning Costs 6,538 299 526 7,370 164 13.503 4,600 9,086 849 108 2,841 449 511 5,393 1.445 220 4,584 2,782 11,050 6,560 8,386 299 151 5,633 371 545 10,966 2,300 280 Charitsble A¢tivities 49,425 58,386 Totsl rgsourcÈs Èxpgnded 49.425 58,386 Net incominglloutgoingl r850urces 23,764 117,5741 Funds at 1 JLrne 2023 76,457 94,031 Funds at 31 May 2024 100,221 76,457 All of the above resu115 are dernied frorn continuing 8clivilies. There were no other recognised gain5 or losses other than those ststed above
West Ham Boys Club Balance sheet As at 31 May 2024 2024 2023 Note Tanglble fixed assets 19.573 25,160 Current assets Debtors Cash at bank and in hand 1,733 84,020 S3,707 85.754 53,707 Creditors.. Amounts fallrng due within one year 5.106 2,410 Net current assets 80,648 51,297 100,221 76,457 Funds Retain8d funds 100.221 76.457 Tot31 funds 100,221 76,457 Approved by the managernent comrrittee on . and signed orTr Its behalf by Stephen Hoier Trustee
West Ham Boys Club Notes to the financial statements For the year ended 31 May 2024 AccountirTrg policies al The financial statements have been prepared under the historical cost convention. They have also been prepared in accordance with applicable accounting standard, the Statement of Recommended Praclise, "Accounting and Reporting by Charities issued in March 2005. the Companies Act 2006, and the Financial Reporting Standard IFRS102) (issued on 16th July 20141 The charity constitutes a public benefit entity as defined by Section 34 FRS 102 The charity has taken advantage of the exemption in FRS102 from the requirement to produce a cash flow statement because il is a small charity. bl Voluntary income is received by way of donations and gifts and is Included in full in the stslemenl of financial activities when received. cl Revenue grants are credited lo the slalemenl of financial activities when received or receivable which ever is earlier, unless they relate lo a specific future period, in which case they are deferied. dl Gifts in kind represent assets donated for distribution or use by the charity. Assets given for clislributs'on are recognised as incoming resources only when dislribuled. Assets given for use by the charity are recognised when receivable. Gifts in kind are valued al the amount actually realised from the disposal of the assets or al the price the charity would otherwise have paid for the assets el Grants for the purchase of fixed assets are recognised in full in the slalemenl of financial activities in the year in which they are received. fl Fixed assets are for use by the charity in fulfilling its main charitable objects and are capitalised and depreciEled. Deprecialion is provided on all fixed assets al rates calculated to write off the Cost of each asset over ils estimated useful life. The depreciation rates in use are Ss follows". Gym equipment Computer equipment 5 years slraighl line 4 years slraighl line Other tangible fixed asset 10 years slraighl line Where expenditure is incurred on replacement softrNare for z facility that already exists and does not provide any significant extra facilities, il is Irealed as revenue expttndilure in the year in which it is incurod. gl All le2ses of èquipmenl are operating leases, and rentals are charged lo the statement of financial aclivilie5 on a slraighl line basis over the length of the lease. No assets are held under hire purchase agreements. 12
West Ham Bovs Club Notes to the financial statements For the ear ended 31 Ma 2024 Incoming resources 2024 Total 2023 Total Grant Inoome Sub5criplions Training Income Bank Interest Donations Dinner Show Car Parking Fees 600 6,430 9,886 44 11,370 12.333 150 12,484 16,065 242 29,414 14,984 Total 73,189 40,812 Tangible fixed assets Motor Gym Vehicles Equipment Other tangible fixed asset Total Cost Al 1 June 2023 Additions in year 4,219 83.864 88,083 3,500 3,500 Al 31 May 2024 4,219 3,500 83,864 91.583 Depreciation Al 1 June 2023 Charge for the year 4.219 58,704 8.386 62.923 9,086 7(X) At 31 May 2024 4.219 700 67,091 72.010 Net Book Value At 31 May 2024 2,800 16,773 19,573 Al 31 May 2023 25,160 25.160 2024 2023 Débtors Other Debtois Prepayments 1.733 1,733 13
West Ham Bovs Club Notes to the financial statements For the ear ended 31 Ma 2024 Creditors amounts falling due within one year 2024 2023 Accruals Trade Creditors 3,340 1,766 2,160 250 5.106 2.410 Management committee members, remuneration and expenses The Club trustees in accoidance with charity law received no remuneration. Committee rnernbers are reimbursed for expenses incurred in discharging their duties for the Club. During the year no expenses were paid to reimburse rnembers £Nil12023- Nil in totall. 14