EASTCOTE COMMUNITY ASSOCIATION ## FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2024 REGISTRATION NO: 303077 EASTCOTE COMMUNITY ASSOCIATION Index to the Financial Statements For the year ended 31 March 2024 PAGE Administration 1 Examiners Report 2 and 3 Statement of Financial Activities 4 Balance Sheet 5 Notes to the Accounts 6 Page 1 ## EASTCOTE COMMUNITY ASSOCIATION ## LEGAL AND ADMINISTRATION Charity Registration No: 303077 Correspondence address: Mr Peter Thomas Eastcote Community Centre Southbourne Gardens Eastcote Middlesex HA9 0SQ Trustees: Mr Peter Thomas - Chairman Barbara Betterton Janice Kelly Brian Page Carol Thomas Bankers: Barclays Independent examiner: Sarah Meads 5 Agase Way Brooklands Milton Keynes MK10 7LG Page 2 EASTCOTE COMMUNITY ASSOCIATION ## TRUSTEES' RESPONSIBILITIES ## FOR THE YEAR ENDED 31 March 2024 Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s activities during the year and of its financial position at the end of the year. ln preparing financial statements giving a true and fair view, the trustees should follow best practice and - Select suitable accounting policies and then apply them consistently. - Make judgements and estimates which are reasonable and prudent. - State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements. - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them both to ascertain the financial position of the charity and to ensure that the financial statements comply with applicable law, regulations and trust deeds. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. . Inde ndent Examiners Re ort to the trustees of Eastcote Cornmun" Assoclatlon Res ective res onsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for the 2024 Year End (under Section 144121 of the Charities Act 20111 and that an independent review of the prepared accounts is required. I have been requested to examine the accounts under Section 145 of the 2011 Act. follow the procedures set out in the General Directions given by the Charity Commission (under Section 14515llbl of the 2011 Act) and to advise whether any matters have come to my attention. Inde endent Examinerfs Re ort My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination include5 a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosure5 in the accounts. The procedures undertaken do not provide all the evidence that would be required of an audit, and consequèntly no opinion is given as to whether the atcounts present a 'true and fair Vie￿ and the report is limited to those matters set out in the statements below. Inde endent Examinerfs Statement In connection wtth my examination, no matter has come to my attention: 11 Which give5 me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with Section 130 of the 2011 Act: and to prepare attounts with accord with the accounting records and to comply with the accounting requirements of the 2011 Art have not been met: or 21 to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Sarah Meads (Examinerl 5 Agase Way Brooklands Milton Keynes MKIO 7LG Page 4 Eastcote Community Association **Statement of Financial Activity** ||2023/24|2022/23| |---|---|---| |**Receipts**||| |Membership|1772.00|1507.00| |Hall usage||| |Sections|8914.00|7026.95| |Const. Bodies|15728.50|6570.50| |Private Hire|17436.73|21878.04| |Deposits|100.00|200.00| |Donations|350.00|0.00| |Bank Interest|211.70|109.20| |Other|1559.81|0.00| |Section funds|1569.04|2633.45| |Grant|0.00|0.00| |**Total Income**|**47641.78**|**39925.14**| |**Payments**||| |Cleaning|21956.21|19564.40| |Maintenance|1318.27|8491.64| |Eqp and Repairs|0.00|0.00| |Staff costs|18744.79|17050.56| |Office & stationery|0.00|160.05| |Phone & Postage|380.66|259.29| |Utilities|15643.03|13461.13| |Gardening|1700.00|1800.00| |Rent|6202.00|6470.00| |Insurance|2157.53|2092.53| |Accountancy|400.00|100.00| |Other|40.00|80.00| |Deposits refunded|100.00|0.00| |Sections Expenses|3619.89|3265.22| |**Total expenditure**|**72262.38**|**72794.82**| |Receipts less payments|-24620.60|-32869.68| Page 5 Eastcote Community Association ## **Balance Sheet** |||**31/03/2024**|| |---|---|---|---| |Barclays Current Account||9727.78|| |Petty Cash||48.72|| |Barclays Deposit Account||243.11|| |Scottish Widows Account||2392.57|| |Debtors and Prepayments||1366.87|| ||||13779.05| |Less|||| |Creditors||9830.64|| ||||-9830.64| ||||**3948.41**| |**Accumulated Fund**|||| |Balance @ 1-4-23|28569.01||| |Plus Excess of Income over Expenditure|-24620.60||| |Balance carried forward @ 31-3-24|**3948.41**||| Page 6 EASTCOTE COMMUNITY ASSOCIATION Notes to the Accounts For the year ended 31 March 2024 ## **1. Accounting Policies** The financial statements have been prepared under the historical cost convention, as modified by the revaluation of investments, and are in accordance with applicable accounting standards, and the Charities Accounting Statement of Recommended Practice (SORP). There have been no changes in the accounting policies. - a) All grants and voluntary income are accounted for gross when receivable, provided they are capable of financial measurement. This includes gifts in kind, included at estimated valuation. - b) All expenditure is accounted for gross and when incurred. - c) Direct charitable expenditure includes the direct costs of the activities. - d) Support costs comprise service costs incurred centrally in support of the work. ## **2. Debtors** |Due within one year
Debtors
Prepayments
**reditors**– Amounts falling due within one year
Accruals
Deferred income|2024
2023
£
£
22
23
1345
1345| |---|---| ||1367
1368| ||2024
2023
£
£
8877
6327
954
1165| ||7492| **3. Creditors** – Amounts falling due within one year ## **4. Trustees’ Expenses** During the year no trustees received any reimbursements or other payments. ## **5. Tax Status** The charity is an exempt approved charity in accordance with the Income and Corporation Taxes Act 1988.