EASTCOTE COMMUNITY ASSOCIATION
## FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 March 2021
REGISTRATION NO: 303077
EASTCOTE COMMUNITY ASSOCIATION
Index to the Financial Statements For the year ended 31 March 2021 PAGE Administration 1 Examiners Report 2 and 3 Statement of Financial Activities 4 Balance Sheet 5 Notes to the Accounts 6 and 7
Page 1
## EASTCOTE COMMUNITY ASSOCIATION
## LEGAL AND ADMINISTRATION
Charity Registration No:
Charity Registration No: 303077 Correspondence address: Mr Peter Thomas Eastcote Community Centre Southbourne Gardens Eastcote Middlesex HA9 0SQ
Trustees: Mr Peter Thomas - Chairman Mr Brian Atkinson Mr Brian Page
Bankers: Barclays Independent examiner: Sarah Meads 5 Agase Way Brooklands Milton Keynes MK10 7LG
Page 2
EASTCOTE COMMUNITY ASSOCIATION
## TRUSTEES' RESPONSIBILITIES
FOR THE YEAR ENDED 31 March 2021
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s activities during the year and of its financial position at the end of the year. ln preparing financial statements giving a true and fair view, the trustees should follow best practice and
- Select suitable accounting policies and then apply them consistently.
- Make judgements and estimates which are reasonable and prudent.
- State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements.
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them both to ascertain the financial position of the charity and to ensure that the financial statements comply with applicable law, regulations and trust deeds. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
.
Page 3
Inde ndent ExwTrintys R¢
res
nsibllltles of tntstees and exami
The charws tntrs are responsible forthe preparatkn of the accounts. The ClkiriiVsinstees
considerthat an atKltt is lfft wequlred forthe 2021 Year End lundersecllon 144(2) of the Charitles
Att 2011) and that an independent revkw of the prepared actounts is requlred.
I have been requested to exèmine the accounts undersectlon 145 of ihe 2011 Act followthe
procedure5 Set out in the General DlrectK)ns given ty the Charity Commission (under Section
14515)(b) of the 2011 Act) and to advise whetherany Matte have come to myattentK)n.
Inde rtdent Examlnerfs R
Myexamination was carried out In acffjrdance with the General Direction5 sin by the Charity
Commlssion. An examlnation ifKludes a revlew of the accountlng records kept trrf the charity and a
comparison of the accounts pwesented wtth those record5. It also Indudes considerdtion of any
unusual Items or dlsclosures In the accounts. The procedure5 undertaken do Th)t provlde all the
evidence that would be required of an audlL and consequentty no opinion is given as to whetherthe
accounts present a true aThl falr viev/ and the report is limited to ttK)5e matter5 set out in tl
ststement bèk>w.
Examinerfs Statemen
In comection with my examlnatlon. no matter has come to my attentlo
I) WIMth Bives me fea50nabletause to believe tha¢ in any matsrfal respe¢ requirements
to keep accounti records in accordance wlth Sectbn 130 of the 2011 *' and
to prepare atcounts with accord with the accountlng records and to complywith
accountit¥ requirements of the 2011kt
have not been meL' or
21 to which. K) my opinioffj attention should be drdvm in orderto enable a proper
understandlng of the accounts to be reached.
Sarah Meads (Examiner)
5 A£ase Way
BroondS
Mllton Keynes
MK107LG
Page 4
Eastcote Community Association **Statement of Financial Activity**
||2020/21|2019/20|
|---|---|---|
|**Receipts**|||
|Membership|1822.00|1884.00|
|Hall usage|||
|Sections|0.00|7774.00|
|Const. Bodies|543.00|7154.25|
|Private Hire|10360.75|39619.50|
|Deposits|0.00|100.00|
|Donations|0.00|0.00|
|Bank Interest|35.53|84.33|
|Other|0.00|0.00|
|Section funds|0.04|18018.47|
|Grant|41936.00|0.00|
|**Total Income**|**54697.32**|**74634.55**|
|**Payments**|||
|Cleaning|16345.92|14316.06|
|Maintenance|16100.82|4089.68|
|Eqp and Repairs|210.00|2226.00|
|Staff costs|16248.00|15969.00|
|Office & stationery|55.11|146.01|
|Phone & Postage|457.92|464.46|
|Utilities|5578.43|4496.23|
|Gardening|500.00|890.00|
|Rent|3780.00|3780.00|
|Insurance|2724.89|2476.98|
|PRS/PPL|||
|Accountancy|100.00|100.00|
|Other|0.00|30.00|
|Deposits refunded|0.00|0.00|
|Sections Expenses|85.23|15082.87|
|**Total expenditure**|**62186.32**|**64067.29**|
|Receipts less payments|-7489.00|10567.26|
Page 5
Eastcote Community Association **Balance Sheet**
||**31/03/2021**||
|---|---|---|
|Barclays Current Account|21412.12||
|Petty Cash|48.41||
|Barclays Deposit Account|34141.84||
|Scottish Widows Account|17170.00||
|Debtors and Prepayments|1505.23||
|||74277.60|
|Less|||
|Creditors|292.86||
|||-292.86|
|||**73984.74**|
|Less|||
|---|---|---|
|Creditors|||
|**Accumulated Fund**|||
|Balance @ 1-4-20||81473.74|
|Plus Excess of Income over Expenditure||-7489.00|
|Balance carried forward @ 31-3-20||**73984.74**|
|**Consisting of**|||
|General Fund||62479.95|
|Major Project Fund|||
|Section Funds||10404.79|
|Deposits||1100.00|
|||**73984.74**|
|**Section Funds**|||
|Bowls|3439.60||
|Bridge|1228.05||
|Dance Fitness|0.00||
|Floral Art|266.36||
|Keep Fit|1851.77||
|Machine Knitting|409.17||
|Modern Sequence|334.89||
|Painting for Pleasure|273.00||
|Table Tennis|900.09||
|Tiny Oaks|49.23||
|Yoga Tuesday|303.00||
|Yoga Beginners|-18.00||
|Yoga Thursday|550.05||
|Yoga PM|817.58||
|Yoga Friday|0.00||
10404.79
Page 6
EASTCOTE COMMUNITY ASSOCIATION
## Notes to the Accounts
For the year ended 31 March 2021
## 1. Accounting Policies
The financial statements have been prepared under the historical cost convention, as modified by the revaluation of investments, and are in accordance with applicable accounting standards, and the Charities Accounting Statement of Recommended Practice (SORP). There have been no changes in the accounting policies.
- a) All grants and voluntary income are accounted for gross when receivable, provided they are capable of financial measurement. This includes gifts in kind, included at estimated valuation.
- b) All expenditure is accounted for gross and when incurred.
- c) Direct charitable expenditure includes the direct costs of the activities.
- d) Support costs comprise service costs incurred centrally in support of the work.
## 2. Debtors
|Due within one year
Debtors
Prepayments
3. Creditors – Amounts falling due within one year
Accruals
Deferred income|2021
2020
£
£
1505
1446|
|---|---|
||1505
1446|
||2021
2020
£
£
293
292
1715|
||293
2007|
Page 7
## EASTCOTE COMMUNITY ASSOCIATION
Notes to the Accounts (continued)
For the year ended 31 March 2021
## **4. Analysis of Net Assets between Funds**
|**Funds**
**at 31 March**
**2021**
**are**
**represented**
**by**
Current
assets
Current
liabilities
**Total Net**
**Assets**|**General**
**Major**
**projects**
**Sectio**
**n**
**Deposit**
**s**
**Total Funds**
**Fund**
**Fund**
**Funds**
**2021**
**£**
**£**
**£**
62773
10405
1100
74278
293
-
293|**Comparative**
**Total**
**2020**
83481
2007|
|---|---|---|
||62480
10405
1100
73985|81474|
## **5. Trustees’ Expenses**
During the year two trustees received a total of £300 for reimbursement of expenses. The figure of £300 includes all reimbursements to trustees in respect of legitimate and agreed expenses.
## **6. Tax Status**
The charity is an exempt approved charity in accordance with the Income and Corporation Taxes Act 1988.