## NORTH ROMFORD COMMUNITY ASSOCIATION
## Registered Charity Number 303072
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] MARCH 2025
## NORTH ROMFORD COMMUNITY ASSOCIATION
CONTENTS FOR THE YEAR ENDED 31 MARCH 2025
|_____________________________________________________________|_____________________________________________________________|
|---|---|
||Page|
|Legal and administrative information|1|
|Trustees’ Annual Report|2-5|
|Independent Examiner’s Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the financial statements|9-12|
_____________________________________________________________
## NORTH ROMFORD COMMUNITY ASSOCIATION
LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2025
_____________________________________________________________ Charity number 303072 Contact address North Romford Community Centre Clockhouse Lane Collier Row ROMFORD Essex RM5 3QJ Trustees Mr Martin Frederick Branch (Chairman) Mr Robert Edward James Lamb (Vice-chairman) Mrs Michelle Françoise Dulieu (Secretary) Mr Robert Joseph Elliott (Tresaurer) Mrs Linda Ann Quarrell (Assistant Secretary) Mr Gordon John Baker (Assistant Treasurer) Independent Examiner Mr Ashley Sawyer 35 Sparsholt Road BARKING IG11 7JQ Bankers Lloyds Bank (current accounts) Charity Bank (easy access reserve account) United Trust Bank (notice reserve account)
_____________________________________________________________ 1
## NORTH ROMFORD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025
_____________________________________________________________
## **1. Objectives and activities**
The North Romford Community Association (NRCA) is a registered charity that exists to provide sports and recreational facilities for the residents of Havering and visitors from surrounding areas. The North Romford Community Centre has been a focal point for sporting and leisure activities for 60 years.
Activities undertaken by members include: Badminton, Ballroom Dancing, Short Mat Bowls, Dance Classes, Exercise Classes, Football, Karate, Keep Fit, Knitting Club, Ladies’ Club, Line Dancing, Pilates, Pool, Senior Citizens Club (“Golden Oldies”), Table Tennis, Townswomen’s Guild, Weight Watching, Yoga. On the premises there is also an independently run Preschool provided by Puddleducks Preschool. The association management organises regular entertainment nights for members, often including performances by professional singers, bands and other entertainers.
In addition, meeting rooms and halls are available for private hire by individuals and organisations. Typical reasons for hiring include birthday parties, wedding receptions, funerals, religious services, teaching activities, quiz nights, blood transfusion sessions, immunisation sessions, polling stations, and major shows such as the annual Rock and Mineral show.
The licensed bar of the centre is run by the Kumon Inn Social Club (KISC) which is a registered Mutual Society. The purpose of the KISC is to raise funds for the NRCA and any surplus it makes during the year is remitted to the NRCA as a Deed of Covenant payment.
The NRCA maintains the building and its facilities and supports use by sections and hirers as appropriate. It organises regular recreational events and undertakes advertising and promotional activity for the purpose of furthering the charity’s objects. The Trustees monitor all such NRCA activities having regard to the Charity Commission’s advice on public benefit.
## **2. Achievements and performance.**
The premises improvement programme has been continued, with refurbishments to the sports hall floor, hot water boiler systems and toilets in the bar area.
## **3. Financial review**
Despite increased financial pressures this year, the association has again achieved a healthy year-end financial position. For 2024-25 there was a surplus of £16,871 (£6,543 NRCA surplus enhanced by a Kumon Inn contribution of £10,328). This compared with a surplus of £28,431 in 2023-24 (£12,377 NRCA surplus enhanced by a Kumon Inn contribution of £16,054).
________________ ___________________ ___________________
2
## NORTH ROMFORD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025
_____________________________________________________________
The Association had £697 of restricted funds carried forward from the financial year 202324. This was the remainder of a grant from the Co-op that was earmarked for expenditure for the benefit of the preschool based on the NRCA premises. This amount was expended in its entirety in March 2025 on refurbishment of the garden at the centre used by Puddleducks preschool. Consequently as of 1[st] April 2025 the Association has no restricted funds.
The cash reserves have been maintained at £170,000. These are held in two accounts each holding £85,000, and each is under a separate FCA guarantee:
1) an easy access account with Charity Bank currently paying 3.2% interest. Interest earned during the financial year was £2,737 (£2,367 in 2023-24)
2) a 100 day notice account with Untied Trust Bank currently paying 4.1% interest. Interest earned during the financial year was £3,665 (£2,347 in 2023-24). In addition there was £287 interest from the Lloyds Bank reserve account (£206 in 2023-24).
So in all, a total of £6,689 bank interest was earned in 2024-25 (£4,920 in 2023-24).
## **4. Structure, governance and management**
The NRCA has standard registration as a Charity. Trustees are elected by the whole membership at the Annual General Meeting of the Association and on election details of any new Trustees are submitted to the Charity Commission for appointment. To be eligible for election as a Trustee, a person must be a full member of the Association and not be subject to any disqualification under Charity Commission rules. The Trustees meet at least monthly, and act as the Executive Committee of the Association and as the Kumon Inn Management Committee. The Association Council is the consultative policy-making body of the Association and consists of the Trustees together with a representative from each Activity Section, and from each Affiliated Organisation. Elections to the Council take place at the AGM.
Membership of the Association is open to any person of eighteen years or over who wishes to pay the membership for the year. Current yearly charges are: Family Membership £50, Single £30 and Senior Citizen £25.
The Association is responsible for all costs incurred in the running of the Centre. This includes rent and service charges paid to the London Borough of Havering, statutory registration charges such as Performance Licence fees and royalties, all heating, lighting, water costs, cleaning costs, staff costs and the costs of maintaining and refurbishing the building.
____________________________________________________________
3
## NORTH ROMFORD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025
__________________________________________________________
The NRCA operates within a written constitution based on a text recommended by the Charity Commission. The constitution was adopted on 2[nd] November 1965 and has been amended on 18[th] September 1992, 23[rd] September 1997, 10[th] January 2017 and 11[th ] January 2019, with the agreement of the Commission.
The Association employs a limited number of staff including office staff, duty officers, caretaker and cleaners.
The Kumon Inn Social Club is run by a committee consisting of the NRCA Trustees which meets monthly. The KISC holds its own Annual General Meeting each year. The KISC rules are based on a standard set for Mutual societies and were adopted on 22[nd ] September 1989. The Kumon Inn employs its own bar staff.
## **5. Reference and administrative details**
## 5.1 Registered Names
NRCA: North Romford Community Association KISC: Kumon Inn Social Club
No other names are used.
## 5.2 Registration numbers
NRCA: 303072, The Charity Commission of England and Wales KISC: IP 26823R, The UK Financial Conduct Authority
## 5.3 Registered Address (same for both NRCA and KI)
The North Romford Community Centre Clockhouse Lane Romford RM5 3QJ
________________________________________________________
4
## NORTH ROMFORD COMMUNITY ASSOCIATION
## TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025
__________________________________________________________
## 5.4 Names of Trustees during the Financial Year
Martin Frederick Branch, Chair Michelle Françoise Dulieu, Secretary Robert Joseph Elliott, Treasurer Robert Edward James Lamb, Vice-chair Linda Ann Quarrell, Assistant Secretary Gordon John Baker, Assistant Treasurer
All of the above are formally registered with the Charity Commission of England and Wales. There are no corporate trustees, and no trustee holds any title to property belonging to the charity.
## **6. Exemptions from disclosure**
There are no exemptions from disclosure.
## **7. Funds held as custodian trustee on behalf of others**
No funds are held as custodian trustee on behalf of others.
Text approved by the Board of Trustees
24[th] April 2025
Signed:
Martin Frederick Branch, Chairman
_____________________________________________________________
5
## NORTH ROMFORD COMMUNITY ASSOCIATION INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2025
______________________________________________________________________________________________________
I report on the accounts of North Romford Community Association for the year ended 31 March 2025 that are set out on pages 7 to 12.
## **Respective Responsibilities of Trustees and Examiner**
The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for the year (under section 144 (2) of the Charities Act 2011 (The Act)) but that an independent examination is needed. It is my responsibility to:
- Examine the accounts under section 145 of the Act
- Follow the procedures laid down in the general directions given by the Charity Commissioners under section 145 of the Act, and
- State whether particular matters have come to my attention
## **Basis of Independent Examiner’s Statement**
My examination was carried out in accordance with the general directions given by the Charity Commissioners. It includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking relevant explanations from the Trustees. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. I accept no liability for any loss resulting from any usage or reliance placed upon them.
## **Independent Examiner’s Statement**
In the course of the examination, no material matter has come to my attention that gives me cause to believe that in any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) regulations 2008 other than any requirement that the accounts give a “true and fair” view, which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Date: 23/07/2025
Mr Ashley Sawyer, Independent Examiner
_____________________________________________________________
6
## NORTH ROMFORD COMMUNITY ASSOCIATION
## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
|_________________________________________
2025
Unrestricted
funds
Notes
£
**Incoming resources**
Resources from generating funds
Donations and legacies
2
11,353
Charitable Activities
Activities for generating funds3,1.
185,573
Membership
3,2.
14,872
Investment income
4
6,689
**Total incoming resources**
218,487
**Resources expended**
Cost of generating funds
Costs of Charitable activities
5
200,919
**Total resources expended**
200,919
**Net income (expense) for the year**
17,568
**Reconciliation of Funds**
Total Funds B/Fwd
325,985
Total Funds C/Fwd
343,553|____________________
2025
2025
2024
Restricted Total
Prior year
funds
funds
£
£
£
-
11,353 16,200
-
185,573 171,914
-
14,872 16,310
-
6,689 4,920
-
218,487
209,344
697
201,616 180,913
697
201,616
180,913
-697
16,871 28,431
697
326,682 298,251
-
343,553
326,682|____________________
2025
2025
2024
Restricted Total
Prior year
funds
funds
£
£
£
-
11,353 16,200
-
185,573 171,914
-
14,872 16,310
-
6,689 4,920
-
218,487
209,344
697
201,616 180,913
697
201,616
180,913
-697
16,871 28,431
697
326,682 298,251
-
343,553
326,682|
|---|---|---|
||
|180,913
180,913|
||
|28,431
298,251|
|||326,682|
The notes on pages 9-12 form an integral part of these financial statements
_____________________________________________________________
7
## NORTH ROMFORD COMMUNITY ASSOCIATION
## BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2025
|________________________________
Notes
**Fixed Assets**
Tangible assets
6
**Current Assets**
Debtors
7
Cash at bank and in hand
**Creditors**
8
Amounts falling due within one year
**Net Current assets**
**Net assets**
**Funds**
Earmarked grants (restricted)
Unrestricted income funds|__________________
2025
£
£
63,091
68,749
214,706
283,455
2,993
280,462
343,553
-
343,553
343,553|__________
2024
£
£
54,389
61,119
222,936
284,055
11,762
272,293
326,682
697
325,985
326,682|__________
2024
£
£
54,389
61,119
222,936
284,055
11,762
272,293
326,682
697
325,985
326,682|
|---|---|---|---|
||||326,682|
The financial statements were approved by the Board of Trustees on 24[th] April 2024 and signed on its behalf by:
Signed: ______________________ Date: 23/04/25
Martin Frederick Branch
_____________________________________________________________ 8
## NORTH ROMFORD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
____________________________________________________________
## 1 **Accounting policies**
## 1.1 **Basis of accounting**
The financial statements have been prepared in accordance with:
- Accounting and Reporting by Charities: Statement on Recommended Practice - applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)
- Charities SORP (FRS 102) - the Financial Reporting Standard applicable in the UK and Republic of Ireland
- The Companies Act 2006
The accounts do not contain a cash flow statement because the charity, as an entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 “Cash flow statements”.
- 1.2 **Incoming resources** All income is accounted for on a receivable basis, other than income received in respect of expenditure that is deferred to the period in which the activity or event takes place.
- 1.3 **Resources expended** Expenditure is included in the accounts on an accruals basis. VAT is not recoverable by the charity and is included with the expenditure to which it relates.
- 1.4 **Tangible fixed assets and depreciation** Tangible fixed assets are stated at cost less accumulated depreciation. Items costing at least £1000 are capitalised. They are calculated to write off the cost less residual value of each asset over its expected life as follows: Improvements to property 10% reducing balance Fixtures, fittings and equipment 25% on cost
1.5 **Investments** Fixed asset investments are stated at cost less provision for diminution in value.
## 1.6 **Stock**
- Purchase of stock (e.g. canteen stock) is treated as an expense and does not contribute to the valuation of fixed assets.
## 1.7 **Going concern**
These accounts have been completed on a going concern basis.
_____________________________________________________________
9
## NORTH ROMFORD COMMUNITY ASSOCIATION
## FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
____________________________________________________________
|2.
**Donations and Legacies**
Deed of Covenant
Donations
3.
**Charitable Activities**
3.1
**Activities for Generating Funds**
Lettings
Clubs and Groups
Canteen
Special Events
3.2
**Membership**
Subscriptions and Affiliations
**Total inc. from charit. activities**
4.
**Investment Income**
Bank Interest|2025
2025
Unrestricted
Restricted
funds
funds
£
£
10,328
-
1,025
-
11,353
-
2025
2025
Unrestricted
Restricted
unds
funds
£
£
128,710
-
33,506
-
2,555
-
20,802
-
185,573
-
2025
2025
Unrestricted
Restricted
funds
funds
£
£
14,872
-
14,872
-
200,446
-
2025
2025
Unrestricted
Restricted
funds
funds
£
£
6689
-
6689
-|2025
Total
funds
£
10,328
1,025
11,353
2025
Total
funds
£
128,710
33,506
2,555
20,082
185,573
2025
Total
funds
£
14,872
14,872
200,446
2025
Total
funds
£
6689
6689|2024
Total
£
16,054
146
16,200
2024
Total
£
104,103
38,075
2,290
27,446
171,914
2024
Total
£
16,310
16,310
188,224
2024
Total
£
4920
4920|2024
Total
£
16,054
146
16,200
2024
Total
£
104,103
38,075
2,290
27,446
171,914|
|---|---|---|---|---|
||||||
_____________________________________________________________ 10
## NORTH ROMFORD COMMUNITY ASSOCIATION
## FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
|___________________________
5.**Cost of Charitable activities**
Salaries
Rent
Insurance
Events expenses
Canteen
Repairs and maintenance
Light, Heat and Water
Telephone and Broadband
Refuse collection
Accountancy
Other Prof. fees and service charges
Licence Fees
Printing, postage and stationery
Sundry expenses
Depreciation of assets
Bank Charges
**Analysis of sundry**
Section expenses
Trustees’ and manager’s expenses
Gratuities
Hardware and related supplies
Software and related supplies
6
**Tangible Fixed Assets**
**Cost**
As at 1 April 2024
Additions
As at 31 March 2025
**Depreciation**
As at 1 April 2024
Charge for the year
As at 31 March 2025
**Net book values**
At 31 March 2025
At 31 March 2024|__________________
2025
2025
Unrestricted Restricted
funds
funds
£
£
89,967
-
37,214
-
2,280
-
8,825
-
944
-
3,500
697
34,995
-
1,397
-
4,376
-
1,910
-
2,811
-
169
-
1,555
-
3,259
-
7,068
-
649
-
200,919
697
2,392
-
0
-
154
-
164
-
549
-
3,259
-
Improvements
to property £
151,054
11,770
162,824
96,665
7,113
103,778
59,046
54,389|_________
2025
Total
funds
£
89,967
37,214
2,280
8,825
944
4,197
34,995
1,397
4,376
1,910
2,811
169
1,555
3,259
7,068
649
201,616
2,392
0
154
164
549
3,259
Fixtures
& fittings £
43,818
4,000
47,818
43,818
1,000
44,818
3,000
-|______
2024
Total
£
80,177
35,512
2,040
11,941
376
4,680
27,404
1,146
2,833
1,854
1.822
159
1.042
3,397
5,877
653
180,913
1,660
50
317
1,308
62
3,397
Total
£
194,872
15,770
210,642
140,483
8,113
148,596
62,046
54,389|______
2024
Total
£
80,177
35,512
2,040
11,941
376
4,680
27,404
1,146
2,833
1,854
1.822
159
1.042
3,397
5,877
653
180,913
1,660
50
317
1,308
62
3,397
Total
£
194,872
15,770
210,642
140,483
8,113
148,596
62,046
54,389|
|---|---|---|---|---|
||
||||
|||||54,389|
______________________________________________________________________________________
11
## NORTH ROMFORD COMMUNITY ASSOCIATION
## FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
|FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025||||
|---|---|---|---|
|_________________________________________
7.
**Debtors**
Amounts owed by Kumon Inn
Other debtors and prepayments
8.
**Creditors: amounts falling due within 1 year**
Other creditors and accruals|_____________
2025
Total £
10,328
58,421
68,749
2025
Total £
2,993
2,993|______
2024
Total £
16,054
45,065
61,119
2024
Total £
11,762
11,762||
||||11,762|
## 9. **Related parties**
The Treasurer of the charity receives a fee of £120 per month (10 hours at the standard Duty Officer rate) for administering the organisation’s payroll and pension scheme. This is shown within Accountancy and Professional, under note 5 above. The amount paid in 2023-24 was £115 per month.
The Vice chair of the charity occasionally does electrical and other maintenance work, which is invoiced via a separate company at lower than commercial rates. The total amount paid to the Vice chair in 2024-25 was £630 (2023-24: £330)
The Chair sometimes carries out repair and maintenance work personally and is reimbursed at significantly lower than commercial rates. The total amount paid to the Chair in 2024-25 was £0 (2023-24: £0).
Specific Trustee Payment Agreements are in place for all the above, signed by all other Trustees in each case. Such agreements are in full compliance with Charity Commission guidance.
______________________________________________________________________________________
12