## NORTH ROMFORD COMMUNITY ASSOCIATION
## Registered Charity Number 303072
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] MARCH 2023
## NORTH ROMFORD COMMUNITY ASSOCIATION
CONTENTS FOR THE YEAR ENDED 31 MARCH 2023
|_____________________________________________________________|_____________________________________________________________|
|---|---|
||Page|
|Legal and administrative information|1|
|Trustees’ Annual Report|2-5|
|Independent Examiner’s Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the financial statements|9-12|
_____________________________________________________________
## NORTH ROMFORD COMMUNITY ASSOCIATION
LEGAL AND ANDMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2023
_____________________________________________________________ Charity number 303072 Contact address North Romford Community Centre Clockhouse Lane Collier Row ROMFORD Essex RM5 3QJ Trustees Mr Martin Frederick Branch (Chairman) Mr Robert Edward James Lamb (Vice-chairman) Mrs Michelle Françoise Dulieu (Secretary) Mr Robert Joseph Elliott (Tresaurer) Mrs Linda Ann Quarrell (Assistant Secretary) Mr Gordon John Baker (Assistant Treasurer) Independent Examiner Mr Ashley Sawyer 35 Sparsholt Road BARKING IG11 7JQ Bankers Lloyds Bank (current accounts) Charity Bank (easy access reserve account) United Trust Bank (notice reserve account)
_____________________________________________________________ 1
## NORTH ROMFORD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023
_____________________________________________________________
## **1. Objectives and activities**
The North Romford Community Association (NRCA) is a registered charity that exists to provide sports and recreational facilities for the residents of Havering and visitors from surrounding areas. The North Romford Community Centre has been a focal point for sporting and leisure activities for over 50 years.
Activities undertaken by members include: Badminton, Ballroom Dancing, Short Mat Bowls, Dance Classes, Exercise Classes, Football, Karate, Keep Fit, Knitting Club, Ladies’ Club, Line Dancing, Pilates, Pool, Senior Citizens’ Club, Table tennis, Townswomen’s Guild, Weight watching, Yoga. On the premises there is also an independently run Preschool provided by Mulberry Bush Preschool.The association management organises regular entertainment nights for members, often including performances by professional singers, bands and other entertainers.
In addition, meeting rooms and halls are available for private hire by individuals and organisations. Typical reasons for hiring include birthday parties, wedding receptions, funerals and wakes, religious services, teaching activities, quiz nights, blood transfusion sessions, immunisation sessions, polling stations, and major shows such as the annual Rock and Mineral show.
The licensed bar of the centre is run by the Kumon Inn Social Club (KISC) which is a registered mutual society. The purpose of the KISC is to raise funds for the NRCA and any surplus it makes during the year is remitted to the NRCA as a deed of covenant payment.
The NRCA maintains the building and its facilities and supports use by sections and hirers as appropriate. It also organises regular recreational events and undertakes advertising and promotional activity for the purpose of furthering the charity’s purposes. The Trustees monitor all such NRCA activities having regard to the Charity Commission’s advice on public benefit.
## **2. Achievements and performance.**
The Association has now returned to a fully operational state without formal restrictions, while maintaining sensible and proportionate measures in place to limit the risk of transmission of infectious diseases. The refurbishment programme has been continued, with further improvements to the bar area and the completion of the new function suite. The preschool garden has been refurbished using some of the restricted funds that were set aside for that purpose.
_____________________________________________________________ 2
## NORTH ROMFORD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023
_____________________________________________________________
## **3. Financial review**
For the year 2022-23 there was a surplus of £13,363 (£10,649 NRCA deficit offset by a Kumon Inn contribution of £24,013). This compared with a surplus of £64,550 for 2021-22 (£44,237 NRCA surplus with a Kumon Inn contribution of £20,313).
A review of the reserves policy was carried out on 16[th] February 2023. It was agreed that the reserves would continue to be held in two accounts – an easy access account and a notice account paying higher interest, but in future the two accounts would be with different providers, both FCA registered, and the balance on each account would be capped (and if possible maintained) at £85,000 so that both accounts could benefit from the FCA’s compensation scheme if either provider were to collapse.
The Trustees having noticed that our previous provider for reserve savings (Virgin Money) was no longer offereing competitve interest rates, two new accounts were opened – an easy access account with Charity Bank paying 1.16% and a 100 day notice account with Untied Trust Bank paying 3% interest. The two Virgin accounts have been closed and £85,000 deposited in each of the two new accounts.
## **4. Structure, governance and management**
The NRCA has standard registration as a Charity. Trustees are appointed by the whole membership at the Annual General Meeting of the Association. To be eligible for election as a Trustee, a person must be a full member of the Association and not be subject to any disqualification under Charity Commission rules. The Trustees meet at least monthly, and act as the Executive Committee of the Association and as the Kumon Inn Management Committee. The Association Council is the consultative policy-making body of the Association and consists of the Trustees together with a representative from each Activity Section, and from each Affiliated Organisation. Elections to the Council take place at the AGM.
Membership of the Association is open to any person of eighteen years or over who wishes to pay the membership for the year. Current yearly charges are: Family Membership £40, Single £25 and Senior Citizen £20.
The Association is responsible for all costs incurred in the running of the Centre. This includes rent and service charges paid to the London Borough of Havering, statutory registration charges such as Performance Licence fees and royalties, all heating and lighting, cleaning costs, staff costs and the costs of maintaining and refurbishing the building.
____________________________________________________________
3
## NORTH ROMFORD COMMUNITY ASSOCIATION
## TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023
__________________________________________________________
The NRCA operates with a written constitution based on a text recommended by the Charity Commission. The constitution was adopted on 2[nd] November 1965 and has been amended on 18[th] September 1992, 23[rd] September 1997, 10[th] January 2017 and 11[th] January 2019, with the agreement of the Commission.
The Kumon Inn Social Club is run by a committee consisting of the Trustees which meets monthly. The KISC holds its own Annual General Meeting each year. The KISC rules are based on a standard set for Mutual societies and were adopted on 22[nd] September 1989.
The Association employs a limited number of staff including office staff, duty officers, caretakers and cleaners. There is an overall Centre Manager to whom all the other staff report. There is also a Caretaking Supervisor who leads the caretaking team.
The Kumon Inn Social Club is run by a committee consisting of the NRCA Trustees which meets monthly. The KISC holds its own Annual General Meeting each year. The KISC rules are based on a standard set for Mutual societies and were adopted on 22[nd] September 1989. The Kumon Inn employs its own bar staff.
## **5. Reference and administrative details**
## 5.1 Registered Names
NRCA: North Romford Community Association KISC: Kumon Inn Social Club
No other names are used.
## 5.2 Registration numbers
NRCA: 303072, The Charity Commission of England and Wales KISC: IP 26823R, The UK Financial Conduct Authority
## 5.3 Registered Address (same for both NRCA and KI)
The North Romford Community Centre Clockhouse Lane Romford RM5 3QJ
________________________________________________________
4
## NORTH ROMFORD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023
__________________________________________________________
## 5.4 Names of Trustees during the Financial Year
Martin Frederick Branch, Chair Michelle Françoise Dulieu, Secretary Robert Joseph Elliott, Treasurer Robert Edward James Lamb, Vice-chair Linda Ann Quarrell, Assistant Secretary Gordon John Baker, Assistant Treasurer
All of the above are formally registered with the Charity Commission of England and Wales. There are no corporate trustees, and no trustee holds any title to property belonging to the charity.
## **6. Exemptions from disclosure**
There are no exemptions from disclosure.
## **7. Funds held as custodian trustee on behalf of others**
No funds are held as custodian trustee on behalf of others.
Text approved by the Board of Trustees
Date: 15/06/23
Signed:
## Martin Frederick Branch, Chairman
_____________________________________________________________
5
## NORTH ROMFORD COMMUNITY ASSOCIATION
## INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2023
____________________________________________________________
I report on the accounts of North Romford Community Association for the year ended 31 March 2022 that are set out on pages 7 to 12.
## **Respective Responsibilities of Trustees and Examiner**
The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for the year (under section 144 (2) of the Charities Act 2011 (The Act)) but that an independent examination is needed. It is my responsibility to:
- Examine the accounts under section 145 of the Act
- Follow the procedures laid down in the general directions given by the Charity Commissioners under section 145 of the Act, and
- State whether particular matters have come to my attention
## **Basis of Independent Examiner’s Statement**
My examination was carried out in accordance with the general directions given by the Charity Commissioners. It includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking relevant explanations from the trustees. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. I accept no liability for any loss resulting from any usage or reliance placed upon them.
## **Independent Examiner’s Statement**
In the course of the examination, no material matter has come to my attention that gives me cause to believe that in any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) regulations 2008 other than any requirement that the accounts give a “true and fair” view, which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
## Date: 22/05/23
Mr Ashley Sawyer, Independent Examiner
_____________________________________________________________
6
## NORTH ROMFORD COMMUNITY ASSOCIATION
## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
|_____________________________________________________________
2023
2023
2023
2022
Unrestricted
Restricted Total
Prior year
funds funds
funds
Notes
£
£
£
£
**Incoming resources**
Resources from generating funds
Donations and legacies
2
24,664
-
24,664 43,522
Charitable Activities
Activities for generating funds3,1.
171,489
-
171,489 145,440
Membership
3,2.
16,841
-
16,841 15,821
Investment income
4
470
-
470 359
**Total incoming resources**
213,464
-
213,464
205,142
**Resources expended**
Cost of generating funds
Costs of Charitable activities
5
196,039
4,061
200,100 140,592
**Total resources expended**
196,039
4,061
200,100
140,592
**Net income (expense) for the year**
17,425
(4,061)
13,364 64,550
**Reconiciliation of Funds**
Total Funds B/Fwd
280,129
4.758
284,887 220,337
Total Funds C/Fwd
297,554
697
298,251
284,887|_____________________________________________________________
2023
2023
2023
2022
Unrestricted
Restricted Total
Prior year
funds funds
funds
Notes
£
£
£
£
**Incoming resources**
Resources from generating funds
Donations and legacies
2
24,664
-
24,664 43,522
Charitable Activities
Activities for generating funds3,1.
171,489
-
171,489 145,440
Membership
3,2.
16,841
-
16,841 15,821
Investment income
4
470
-
470 359
**Total incoming resources**
213,464
-
213,464
205,142
**Resources expended**
Cost of generating funds
Costs of Charitable activities
5
196,039
4,061
200,100 140,592
**Total resources expended**
196,039
4,061
200,100
140,592
**Net income (expense) for the year**
17,425
(4,061)
13,364 64,550
**Reconiciliation of Funds**
Total Funds B/Fwd
280,129
4.758
284,887 220,337
Total Funds C/Fwd
297,554
697
298,251
284,887|_____________________________________________________________
2023
2023
2023
2022
Unrestricted
Restricted Total
Prior year
funds funds
funds
Notes
£
£
£
£
**Incoming resources**
Resources from generating funds
Donations and legacies
2
24,664
-
24,664 43,522
Charitable Activities
Activities for generating funds3,1.
171,489
-
171,489 145,440
Membership
3,2.
16,841
-
16,841 15,821
Investment income
4
470
-
470 359
**Total incoming resources**
213,464
-
213,464
205,142
**Resources expended**
Cost of generating funds
Costs of Charitable activities
5
196,039
4,061
200,100 140,592
**Total resources expended**
196,039
4,061
200,100
140,592
**Net income (expense) for the year**
17,425
(4,061)
13,364 64,550
**Reconiciliation of Funds**
Total Funds B/Fwd
280,129
4.758
284,887 220,337
Total Funds C/Fwd
297,554
697
298,251
284,887|_____________________________________________________________
2023
2023
2023
2022
Unrestricted
Restricted Total
Prior year
funds funds
funds
Notes
£
£
£
£
**Incoming resources**
Resources from generating funds
Donations and legacies
2
24,664
-
24,664 43,522
Charitable Activities
Activities for generating funds3,1.
171,489
-
171,489 145,440
Membership
3,2.
16,841
-
16,841 15,821
Investment income
4
470
-
470 359
**Total incoming resources**
213,464
-
213,464
205,142
**Resources expended**
Cost of generating funds
Costs of Charitable activities
5
196,039
4,061
200,100 140,592
**Total resources expended**
196,039
4,061
200,100
140,592
**Net income (expense) for the year**
17,425
(4,061)
13,364 64,550
**Reconiciliation of Funds**
Total Funds B/Fwd
280,129
4.758
284,887 220,337
Total Funds C/Fwd
297,554
697
298,251
284,887|
|---|---|---|---|
|||
||
||||140,592|
||||64,550
220,337
284,887|
||298,251
|||
The notes on pages 9-12 form an integral part of these financial statements
_____________________________________________________________ 7
## NORTH ROMFORD COMMUNITY ASSOCIATION
## BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2023
|________________________________
Notes
**Fixed Assets**
Tangible assets
6
Investments
7
**Current Assets**
Debtors
8
Cash at bank and in hand
**Creditors**
9
Amounts falling due within one year
**Net Current assets**
**Net assets**
**Funds**
Earmarked grants (restricted)
Unrestricted income funds|__________________
2023
£
£
48,531
1
48,532
46,157
214,051
260,208
10,489
249,719
298,251
697
297,554
298,251|__________
2022
£
£
41,243
1
41,244
45,241
199,213
244,454
8,700
235,759
284,887
4,758
282,129
284,887|__________
2022
£
£
41,243
1
41,244
45,241
199,213
244,454
8,700
235,759
284,887
4,758
282,129
284,887|__________
2022
£
£
41,243
1
41,244
45,241
199,213
244,454
8,700
235,759
284,887
4,758
282,129
284,887|
|---|---|---|---|---|
||||
||
|||||
284,887|
The financial statements were approved by the Board of Trustees on 2023 and signed on its behalf by:
Signed: ______________________ Date: 15/06/23
Martin Frederick Branch
_____________________________________________________________
8
## NORTH ROMFORD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
____________________________________________________________
## 1 **Accounting policies**
## 1.1 **Basis of accounting**
The financial statements have been prepared in accordance with:
- Accounting and Reporting by Charities: Statement on Recommended Practice - applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)
- Charities SORP (FRS 102) - the Financial Reporting Standard applicable in the UK and Republic of Ireland
- The Companies Act 2006
The accounts do not contain a cash flow statement because the charity, as an entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 “Cash flow statements”.
- 1.2 **Incoming resources** All income is accounted for on a receivable basis, other than income received in respect of expenditure that is deferred to the period in which the activity or event takes place.
- 1.3 **Resources expended** Expenditure is included in the accounts on an accruals basis. VAT is not recoverable by the charity and is included with the expenditure to which it relates.
- 1.4 **Tangible fixed assets and depreciation** Tangible fixed assets are stated at cost less accumulated depreciation. Items costing at least £1000 will be capitalised. They are calculated to write off the cost less residual value of each asset over its expected life as follows: Improvements to property 10% reducing balance Fixtures, fittings and equipment 25% on cost
1.5 **Investments** Fixed asset investments are stated at cost less provision for diminution in value.
- 1.6 **Stock**
- Purchase of stock (e.g. canteen stock) is treated as an expense and does not contribute to the valuation of fixed assets.
- 1.7 **Going concern**
These accounts have been completed on a going concern basis.
_____________________________________________________________
9
## NORTH ROMFORD COMMUNITY ASSOCIATION
## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
____________________________________________________________
|2.
**Donations and Legacies**
Deed of Covenant
Donations
Grants
CJRS Grants
3.
**Charitable Activities**
3.1
**Activities for Generating Funds**
Lettings
Clubs and Groups
Canteen
Special Events
3.2
**Membership**
Subscriptions and Affiliations
**Total inc. from charit. activities**
4.
**Investment Income**
Bank Interest|2023
2023
Unrestricted
Restricted
funds
funds
£
£
24,013
-
651
-
-
-
-
-
24,664
-
2023
2023
Unrestricted
Restricted
unds
funds
£
£
104,298
-
37,728
-
3,140
-
26,323
-
171,489
-
2023
2023
Unrestricted
Restricted
funds
funds
£
£
16,841
-
16,841
-
188,330
-
2023
2023
Unrestricted
Restricted
unds
funds
£
£
470
-
470
-|2023
Total
funds
£
24,013
651
-
-
24,664
2023
Total
funds
£
104,298
37,728
3,140
26,323
171,489
2023
Total
funds
£
16,841
16,841
188,330
2023
Total
funds
£
470
470|2022
Total
£
20,313
226
18,454
4,529
43,522
2022
Total
£
91,907
36,789
2,073
14,671
145,440
2022
Total
£
15,821
15.821
161,261
2022
Total
£
359
359|2022
Total
£
20,313
226
18,454
4,529
43,522
2022
Total
£
91,907
36,789
2,073
14,671
145,440|
|---|---|---|---|---|
||||||
_____________________________________________________________
10
## NORTH ROMFORD COMMUNITY ASSOCIATION
## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
|___________________________
5.**Cost of Charitable activities**
Salaries
Rent
Insurance
Events expenses
Canteen
Repairs and maintenance
Light, Heat and Water
Telephone
Refuse collection
Accountancy
Other Prof. fees and service charges
Licence Fees
Printing, postage and stationery
Sundry expenses
Depreciation of fixed assets
Bank Charges
Bad debt write off lettings
**Analysis of sundry**
Section expenses
Trustees’ and manager’s expenses
Gratuities
Hardware and related supplies
6
**Tangible Fixed Assets**
**Cost**
As at 1 April 2022
Additions
As at 31 March 2023
**Depreciation**
As at 1 April 2022
Charge for the year
As at 31 March 2023
**Net book values**
At 31 March 2023
At 31 March 2022|__________________
2023
2023
Unrestricted Restricted
funds
funds
£
£
91,305
-
38,365
-
1,882
-
10,450
-
658
-
7,940
4,061
22,213
-
911
-
3,257
-
1,720
-
5,065
-
159
-
1,300
-
5,532
-
4,986
-
296
-
-
-
196,039
4,061
2,063
-
295
-
169
-
3,004
-
5,531
-
Improvements
to property £
134,935
4,385
139,320
85,802
4,986
90,788
48,531
49,132|_________
2022
Total
funds
£
91,305
38,365
1,882
10,450
658
12,011
22,213
911
3,257
1,720
5,065
159
1,300
5,532
4,986
296
-
200,100
2,063
295
169
3,004
5,531
Fixtures
& fittings £
43,818
-
43,818
43,818
-
43,818
-
-|______
2022
Total
£
73,428
24,741
1,855
5.425
603
2,017
13,719
1,013
2,471
1,722
3.923
140
1.426
3,145
4,848
116
3.000
14
0.592
1,868
80
57
1,140
3,145
Total
£
178,753
4,385
183,138
129,620
4,986
134,606
48,531
49,132|______
2022
Total
£
73,428
24,741
1,855
5.425
603
2,017
13,719
1,013
2,471
1,722
3.923
140
1.426
3,145
4,848
116
3.000
14
0.592
1,868
80
57
1,140
3,145
Total
£
178,753
4,385
183,138
129,620
4,986
134,606
48,531
49,132|______
2022
Total
£
73,428
24,741
1,855
5.425
603
2,017
13,719
1,013
2,471
1,722
3.923
140
1.426
3,145
4,848
116
3.000
14
0.592
1,868
80
57
1,140
3,145
Total
£
178,753
4,385
183,138
129,620
4,986
134,606
48,531
49,132|
|---|---|---|---|---|---|
||
||
|||
|||||
|48,531|
||||||
49,132|
______________________________________________________________________________________
11
## NORTH ROMFORD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
____________________________________________________________
|7.
**Fixed Asset Investments**
Cost
As at 1 April 2022 & 31 March 2023
Net book value
As at 31 March 2023
As at 31 March 2022|Unlisted
investments
£
1
1
1|
|---|---|
The investment is stated at the Trustees’ estimate of market value.
|8.
**Debtors**
Amounts owed by Kumon Inn
Other debtors and prepayments
9.
**Creditors: amounts falling due within 1 year**
Other creditors and accruals|2023
Total £
24,013
22,144
46,157
2023
Total £
10,489
10,489|2022
Total £
20,313
24,928|2022
Total £
20,313
24,928|
|---|---|---|---|
|||45,241||
|||2022
Total £
8,
700
8,700||
||||
8,700|
## 10. **Related parties**
The Treasurer of the charity received a fee of £110 per month for processing the organisation’s payroll. This is shown within Accountancy and Professional, under note 5 above. The amount paid in 2021-22 was £105 per month.
The Vice chair of the charity occasionally does electrical and other maintenance work, which is invoiced via a separate company at lower than commercial rates. The total amount paid to the Vice chair in 2022-23 was £593 (2021-22: £170.5)
The Chair sometimes carries out repair and maintenance work personally and is reimbursed at significantly lower than commercial rates. The total amount paid to the Chair in 2022-23 was £275 (2021-22: £80).
Specific Trustee Payment Agreements are in place for all the above, signed by all other Trustees in each case. Such agreements are in full compliance with Charity Commission guidance.
______________________________________________________________________________________
12