WINDSOR DRIVE COMMUNITY ASSOCIATION
REGISTERED CHARITY NO. 303036
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
WINDSOR DRIVE COMMUNITY ASSOCIATION
Trustees’ Annual Report For the year ended 31 December 2020
The Trustees have pleasure to present their Annual Report and Accounts for the year ended 31 December 2020.
Reference and Administration Details:
Registered Charity Number: 303036
Charity address: Chelsfield Community Centre Windsor Drive Chelsfield Orpington Kent BR6 6HD
Names of the charity trustees who manage the charity:
Monica Bracco ~ Hon. Treasurer Lynn Town ~ Secretary Jean Mander Gary Carter Julie Carter
Reporting accountant: Mr K Robinson FCA
Bankers: NatWest Orpington Branch 235 High Street Orpington Kent BR6 0NS
Structure, Governance and Management:
The Windsor Drive Community Association is governed by its Constitution as adopted on the 21 March 1950 and as amended on the 10 February 1964 and the 7 February 2005.
Trustees are appointed or reappointed annually at the Annual General Meeting held in June.
Objectives and Activities:
The objectives of the charity are:
-
to promote the benefit of the inhabitants of Chelsfield, Kent and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of the social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants;
-
to establish a community centre and to maintain and manage the same in furtherance of these objects; and
-
to promote such other charitable purposes as may from time to time be determined.
Our regular hirers continue to provide a diverse range of activities at the Community Centre including the Pre-school/Nursery, the Koi Carp Society, Yoga, Karate and a Fitness Class.
Achievements and Performance:
The certified accounts for the year ended 31[st] December 2020 show income of £27,335 and expenditure of £20,832 leaving a surplus of £6,503 for the year. Funds of £41,619 were available at the end of the year. Income has decreased by just over 50% in comparison with last year. This is mainly due to the Covid 19 pandemic. Though a Coronavirus Business Support Grant for £10,000 was received in April 2020, which helped during unpredictable times.
No major expenditure took place in 2020.
Financial Review:
Our funds are held in bank accounts (a current account and a reserve account), all of which are unrestricted funds. We aim to hold at least £10,000 in the reserve account to meet any unforeseen expenditure that may occur.
In terms of our hirers, the number of private lettings has now increased due to restrictions being lifted. As far as our regular lettings are concerned not all of our original hirers have come back yet.
Future Plans:
Our main focus is on refurbishing the kitchen and on upgrading the floor in the hall.
Lottery funding may need to be investigated and further help at the Community Centre is needed if we are to meet our objectives.
The Trustees look forward to meeting the challenge of providing a pleasant environment at the Community Centre for the benefit of all Chelsfield residents.
Declaration:
The Trustees declare that they have approved the Trustees’ Report above.
Signed on behalf of the Charity’s Trustees on 14[th] September 2021:
_____ _______ Monica Bracco (Hon. Treasurer) Lynn Town (Secretary)
Page 1
WINDSOR DRIVE COMMUNITY ASSOCIATION
Registered as a charity number 303036
Independent examiner's report to the trustees of The Windsor Drive Community Association on the accounts for the year ended 31[st] December, 2020 set out on pages 2 and 3.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:-
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
-
have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
K Robinson Chartered Accountant Willowcroft, Westerham TN16 1LX
14[th] September, 2021
Page 2
WINDSOR DRIVE COMMUNITY ASSOCIATION
Registered as a charity number 303036
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st DECEMBER 2020
| INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st DECEMBER 2020 |
||
|---|---|---|
| 2020 |
2019 | |
| £ | £ | |
| Income: | ||
| Hire of halls and rooms | 17,329 | 36,107 |
| Bank deposit interest | 6 | 13 |
| Coronavirus Business Support Grant | 10,000 | - |
| -------- | -------- | |
| 27,335 | 36,120 | |
| -------- | -------- | |
| Expenditure: | ||
| Wages for maintenance and cleaning | 1,352 | 2,934 |
| Management and committee expenses | 1,548 | 2,055 |
| Affiliation and licence fees | 836 | 918 |
| Accountants fee | 120 | 120 |
| Cleaning materials | 328 | 711 |
| Insurance | 1,016 | 534 |
| Light and heat | 4,208 | 5,330 |
| Printing, stationery and postage | 18 | 112 |
| Rent and rates | 10,131 | 10,918 |
| Repairs, renewals and maintenance | 1,259 | 2,425 |
| Depreciation of furniture and fittings | 16 | 21 |
| -------- | -------- | |
| 20,832 | 26,078 | |
| -------- | -------- | |
| Excess of (expenditure) over income | 6,503 | 10,042 |
| Funds brought forward | 35,116 | 25,074 |
| -------- | --------- | |
| General fund carried forward | £41,619 | £35,116 |
| ===== | ===== |
Page 3
WINDSOR DRIVE COMMUNITY ASSOCIATION
Registered as a charity number 303036
BALANCE SHEET AS AT 31st DECEMBER, 2020
| BALANCE SHEET AS AT 31st DECEMBER, 2020 | |||
|---|---|---|---|
| 2020 | 2019 | ||
| £ | £ | £ | |
| Fixed assets: | |||
| Furniture and fittings - Cost | 12,116 | 12,116 | |
| - Accumulated depreciation | 12,050 | 12,034 | |
| -------- | -------- | ||
| 66 | 82 | ||
| ------ | |||
| Current assets: | |||
| Debtors and prepaid expenses | 10,597 | 22,859 | |
| Bank and cash | 32,707 | 14,378 | |
| -------- | --------- | ||
| 43,304 | 37,237 | ||
| Current liabilities: | |||
| Creditors | 1,751 | 2,203 | |
| -------- | --------- | ||
| Net current assets | 41,553 | 35,034 | |
| -------- | --------- | ||
| £41,619 | £35,116 | ||
| ===== | ===== | ||
| Represented by: | |||
| General fund | £41,619 | £35,116 | |
| ===== | ===== |
NOTE TO THE ACCOUNTS AT 31[st] DECEMBER, 2020
Related party transactions
Julie Carter and Gary Carter are trustees of the Association. Julie Carter is also the sole proprietor of the Chelsfield Pre School and hires the premises to operate that business. During the year hire charges of £15,150 have been made to that business and at the end of the year the debtors include an amount of £10,052 due from that business. Since the end of the year that amount has been settled in full.
Approved by the committee on 14[th] September, 2021
M. BRACCO Treasurer
L. TOWN Secretary
Page 1
WINDSOR DRIVE COMMUNITY ASSOCIATION
Registered as a charity number 303036
Independent examiner's report to the trustees of The Windsor Drive Community Association on the accounts for the year ended 31[st] December, 2020 set out on pages 2 and 3.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:-
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
-
have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
K Robinson Chartered Accountant Willowcroft, Westerham TN16 1LX
14[th] September, 2021
Page 2
WINDSOR DRIVE COMMUNITY ASSOCIATION
Registered as a charity number 303036
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st DECEMBER 2020
| INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st DECEMBER 2020 |
||
|---|---|---|
| 2020 |
2019 | |
| £ | £ | |
| Income: | ||
| Hire of halls and rooms | 17,329 | 36,107 |
| Bank deposit interest | 6 | 13 |
| Coronavirus Business Support Grant | 10,000 | - |
| -------- | -------- | |
| 27,335 | 36,120 | |
| -------- | -------- | |
| Expenditure: | ||
| Wages for maintenance and cleaning | 1,352 | 2,934 |
| Management and committee expenses | 1,548 | 2,055 |
| Affiliation and licence fees | 836 | 918 |
| Accountants fee | 120 | 120 |
| Cleaning materials | 328 | 711 |
| Insurance | 1,016 | 534 |
| Light and heat | 4,208 | 5,330 |
| Printing, stationery and postage | 18 | 112 |
| Rent and rates | 10,131 | 10,918 |
| Repairs, renewals and maintenance | 1,259 | 2,425 |
| Depreciation of furniture and fittings | 16 | 21 |
| -------- | -------- | |
| 20,832 | 26,078 | |
| -------- | -------- | |
| Excess of (expenditure) over income | 6,503 | 10,042 |
| Funds brought forward | 35,116 | 25,074 |
| -------- | --------- | |
| General fund carried forward | £41,619 | £35,116 |
| ===== | ===== |
Page 3
WINDSOR DRIVE COMMUNITY ASSOCIATION
Registered as a charity number 303036
BALANCE SHEET AS AT 31st DECEMBER, 2020
| BALANCE SHEET AS AT 31st DECEMBER, 2020 | |||
|---|---|---|---|
| 2020 | 2019 | ||
| £ | £ | £ | |
| Fixed assets: | |||
| Furniture and fittings - Cost | 12,116 | 12,116 | |
| - Accumulated depreciation | 12,050 | 12,034 | |
| -------- | -------- | ||
| 66 | 82 | ||
| ------ | |||
| Current assets: | |||
| Debtors and prepaid expenses | 10,597 | 22,859 | |
| Bank and cash | 32,707 | 14,378 | |
| -------- | --------- | ||
| 43,304 | 37,237 | ||
| Current liabilities: | |||
| Creditors | 1,751 | 2,203 | |
| -------- | --------- | ||
| Net current assets | 41,553 | 35,034 | |
| -------- | --------- | ||
| £41,619 | £35,116 | ||
| ===== | ===== | ||
| Represented by: | |||
| General fund | £41,619 | £35,116 | |
| ===== | ===== |
NOTE TO THE ACCOUNTS AT 31[st] DECEMBER, 2020
Related party transactions
Julie Carter and Gary Carter are trustees of the Association. Julie Carter is also the sole proprietor of the Chelsfield Pre School and hires the premises to operate that business. During the year hire charges of £15,150 have been made to that business and at the end of the year the debtors include an amount of £10,052 due from that business. Since the end of the year that amount has been settled in full.
Approved by the committee on 14[th] September, 2021
M. BRACCO Treasurer
L. TOWN Secretary