## **West Wickham Playing Fields Trust Limited**
## **Report of the Trustees for the Year Ended 30th September 2021**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30th September 2021. The trustees have adopted the provisions of the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), Financial Reporting Standard 102" The Financial Reporting Statement applicable in the UK and Republic of Ireland and the Companies Act 2006.
## **OBJECTIVES AND ACTIVITIES Objectives and aims**
The company maintains the playing fields and associated amenities at the top of Corkscrew Hill, West Wickham, Kent.
## **Public benefit**
The site is maintained as a green space which has open public access. In addition, the playing fields and amenities are available for the use of local football, tennis and bowls clubs and a local theatre centre. These are all based on the land managed by the company and membership of all these organisations are open to the general public.
## **Grant making**
To help further promote utilisation of the ground the board, from time to time, financially assist the clubs that have facilities on the site. Assistance is discretionary and usually considered only when works being undertaken has wider benefits for the ground as a whole. No grants were made to the clubs during the year.
## **ACHIEVEMENT AND PERFORMANCE Charitable activities**
During the course of the financial year the company has continued to maintain the amenities and playing fields. Costs reduced in the year as works to trees on the ground were less than was expended the previous year on improvements to the roadway. The trust has continued with its work to resolve freehold/leasehold status of the land it manages, incurring further legal costs during the year.
## **FINANCIAL REVIEW**
## **Principal funding sources**
The company derives the majority of its income from letting the playing fields to sports and related organisations that have their premises on the land at the top of Corkscrew Hill, West Wickham, Kent. Currently the tenants of the grounds are West Wickham Football and Cricket Club, West Wickham Bowls Club, West Wickham Tennis Club and West Wickham Theatre Centre. Income from this source was considerably down during the year, as sporting activity remained subdued due to continued national Covid19 restrictions. Specific Covid19 grants were received that helped compensate for the drop in normal income.
## **Financial Review**
The company's financial position is shown on the attached balance sheet. The Statement of Financial Activity shows that income exceeded expenditure by £20,393 and the Balance Sheet shows that there were unrestricted reserves of £69,699 as at 30th September 2021.
## **Reserves policy**
The company's policy is to retain sufficient reserves to meet the ongoing costs of the organisation for a period of 12 months. Currently the reserves are more than sufficient to meet this policy.
## **FUTURE PLANS**
The trustees are aware that the original lease over the land that West Wickham Playing Fields Trust manages is due to expire in 2025. In order to allow the current tenants to attract grant funding for sports and community projects, the trustees are seeking the transfer of the freehold of the ground from the custodianship of the Charity Commission to the company. Progress to date has been slow, but the trustees, along with their legal advisors, hope to resolve matters soon.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **Recruitment and appointment of new trustees**
Trustees are appointed by the board as and when a vacancy becomes available. Generally, trustees are recruited from the clubs that are based on the site managed by the company.
## **Organisational structure**
The company is managed by its trustees, who meet periodically to discuss and plan the work of the company. Work is then either undertaken directly by the trustees or the trustees obtain the services of subcontractors to undertake the agreed work.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
00512283 (England and Wales)
**Registered Charity number** 303035
## **Registered office**
111a Station Road West Wickham Kent BR4 0PX
## **Trustees**
S. Peacock M E Stretton J R Miller G Open A Foster - Resigned XX.XX.2021 N J Stretton A Freeman – Appointed XX.XX.2021
## **Company Secretary**
S. Peacock
## **Bankers**
Nat West Bank Plc 33 High Street West Wickham Kent
BR4 0WH
## **EVENTS SINCE THE END OF THE YEAR**
Information relating to events since the end of the year is given in the notes to the financial statements.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.............................................
S. Peacock - Trustee
## **West Wickham Playing Fields Trust Limited**
## **Report of the Trustees for the Year Ended 30th September 2021**
**STRUCTURE, GOVERNANCE AND MANAGEMENT**
**REGISTERED COMPANY NUMBER: 00512283 (England and Wales) REGISTERED CHARITY NUMBER: 303035**
**West Wickham Playing Fields Trust Limited Report of the Trustees and Unaudited Financial Statements for the Year Ended 30th September 2021**
**West Wickham Playing Fields Trust Limited**
## **Contents of the Financial Statements for the Year Ended 30th September 2021**
||Page||
|---|---|---|
|Report of the Trustees|1 to 2||
|Statement of Financial Activities||3|
|Balance Sheet|4 to 5||
|Notes to the Financial Statements|6 to 9||
**West Wickham Playing Fields Trust Limited**
## **Report of the Trustees for the Year Ended 30th September 2021**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30th September 2021. The trustees have adopted the provisions of the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), Financial Reporting Standard 102" The Financial Reporting Statement applicable in the UK and Republic of Ireland and the Companies Act 2006.
## **OBJECTIVES AND ACTIVITIES Objectives and aims**
The company maintains the playing fields and associated amenities at the top of Corkscrew Hill, West Wickham, Kent.
## **Public benefit**
The site is maintained as a green space which has open public access. In addition, the playing fields and amenities are available for the use of local football, tennis and bowls clubs and a local theatre centre. These are all based on the land managed by the company and membership of all these organisations are open to the general public.
## **Grantmaking**
To help further promote utilisation of the ground the board, from time to time, financially assist the clubs that have facilities on the site. Assistance is discretionary and usually considered only when works being undertaken has wider benefits for the ground as a whole. No grants were made to the clubs during the year.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
During the course of the financial year the company has continued to maintain the amenities and playing fields. Costs decreased in the year, as works to trees on the ground was less than was expended on improvements to the roadway the previous year. The trust has continued with its work to resolve the freehold/leasehold status of the land it manages, incurring further legal costs during the year.
## **FINANCIAL REVIEW**
## **Principal funding sources**
The company derives the majority of its income from letting the playing fields to sports and related organisations that have their premises on the land at the top of Corkscrew Hill West Wickham Kent. Currently the tenants of the grounds are West Wickham Football and Cricket Club, West Wickham Bowls Club, West Wickham Tennis Club and West Wickham Theatre Centre. Income from this source remained low during the year, as sporting and social activity continued to be suppressed due to national Covid19 restrictions. Specific Covid19 grants were received that helped compensate for the drop in normal income.
## **Financial Review**
The company's financial position is shown on the attached balance sheet. The Statement of Financial Activity shows that income exceeded expenditure by £19,153 and the Balance Sheet shows that there were unrestricted reserves of £69,737 as at 30th September 2021.
## **Reserves policy**
The company's policy is to retain sufficient reserves to meet the ongoing costs of the organisation for a period of 12 months. Currently the reserves are more than sufficient to meet this policy.
## **FUTURE PLANS**
The trustees are aware that the current lease over the land that West Wickham Playing Fields Trust manages is due to expire in 2025. In order to allow the current tenants to attract grant funding for sports and community projects, the trustees are seeking the transfer of the freehold of the ground from the custodianship of the Charity Commission to the company.
Page 1
Progress to date has been slow, but the trustees, along with their legal advisors hope to resolve matters soon.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **Recruitment and appointment of new trustees**
Trustees are appointed by the board as and when a vacancy becomes available. Generally, trustees are recruited from the clubs that are based on the site managed by the company.
Page 1
**West Wickham Playing Fields Trust Limited**
## **Report of the Trustees for the Year Ended 30th September 2021**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational structure**
The company is managed by its trustees, who meet periodically to discuss and plan the work of the company. Work is then either undertaken directly by the trustees or the trustees obtain the services of subcontractors to undertake the agreed work.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
00512283 (England and Wales)
## **Registered Charity number**
303035
## **Registered office**
111a Station Road West Wickham Kent BR4 0PX
## **Trustees**
S. Peacock M E Stretton J R Miller G Open A Foster - Resigned 28/05/2021 N J Stretton A Freeman – Appointed 14/06/2021
## **Company Secretary**
S. Peacock
## **Bankers**
Nat West Bank Plc 33 High Street West Wickham Kent BR4 0WH
## **EVENTS SINCE THE END OF THE YEAR**
Information relating to events since the end of the year is given in the notes to the financial statements.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.............................................
S. Peacock - Trustee
Page 2
**West Wickham Playing Fields Trust Limited**
## **Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 30th September 2021**
|||2021|2020|2020|
|---|---|---|---|---|
|||Unrestric|Unrestricte||
|||ted fund||d|
||Notes|£|£||
|**INCOME AND ENDOWMENTS**|||||
|**FROM**|||||
|Investment income|2|29,481|28,749||
|**Total**||29,481|28,749||
|**EXPENDITURE ON**|||||
|**Charitable activities**|||||
|Maintenance of Land and Playing||10,328|29,634||
|Fields|||||
|**NET INCOME**||19,153|(885)||
|**RECONCILIATION OF FUNDS**|||||
|**Total funds brought forward**|||||
|50,584|||||
|51,469|||||
## **TOTAL FUNDS CARRIED FORWARD**
69,737 50,584
The notes form part of these financial statements
Page 3
**West Wickham Playing Fields Trust Limited**
## **Balance Sheet**
## **At 30th September 2021**
|||2021|2020|
|---|---|---|---|
|||Unrestricte|Unrestricte|
|||d fund|d funds|
||Notes|£|£|
|**CURRENT ASSETS**||||
|Debtors: amounts falling due within|7|692|725|
|one year||||
|Cash at bank||70,288|50,630|
|||70,980|51,355|
|**CREDITORS**||||
|Amounts falling due within one year||||
|8||||
|(1,243)||||
|(771)||||
## **NET CURRENT ASSETS**
69,737 50,584
## **TOTAL ASSETS LESS CURRENT LIABILITIES**
69,737
50,584
## **NET ASSETS**
- 69,737
50,584
The notes form part of these financial statements
continued...
Page 4
|**FUNDS**|9|
|---|---|
|Unrestricted funds||
|**TOTAL FUNDS**||
|69,737
69,737|50,584
50,584|
|---|---|
The notes form part of these financial statements
continued...
Page 4
**West Wickham Playing Fields Trust Limited**
## **Balance Sheet - continued**
## **At 30th September 2021**
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30th September 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 30th September 2021 in accordance with Section 476 of the Companies Act 2006. However, the members did require it to seek an independent examination of its financial statements, under Section 145 of the Charities Act 2011, which proved satisfactory.
## The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to charitable small companies.
The financial statements were approved by the Board of Trustees on ............................................. and were signed on its behalf by:
............................................. M E Stretton -Trustee
............................................. S. Peacock -Trustee
The notes form part of these financial statements
Page 5
**West Wickham Playing Fields Trust Limited**
**Notes to the Financial Statements for the Year Ended 30th September 2021**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), Financial Reporting Standard 102' The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Rental income represents rents charged to the sports clubs that operate from the land managed by the company and, for the last two years, Covid-19 grants received.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
The trustees consider that there are no restricted funds.
## **Basic financial instruments**
Financial assets and financial liabilities of the charity are classified as "financial instruments" by FRS 102.
Basic financial instruments typically represent, cash, bank deposits, debtors (trade debtors and loans receivable) and creditors (trade creditors and loans payable). These accounted for at the amount receivable or amount payable.
## **2. INVESTMENT INCOME**
||2021|2020|
|---|---|---|
||£|£|
|Rents receivable|3,335|3,080|
|Deposit account interest|3|69|
|Covid-19 related Grants|26,143|25,000|
|Contribution to road repairs|-|600|
Page 6
29,481
28.749
Page 6
**West Wickham Playing Fields Trust Limited**
## **Notes to the Financial Statements - continued for the Year Ended 30th September 2021**
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustee’s remuneration or other benefits for the year ended 30th September 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 30th September 2021 nor for the year ended 30th September 2020.
## **4. STAFF COSTS**
The average monthly number of employees during the year was as follows:
||||2021|2020|
|---|---|---|---|---|
||||-|-|
||No employees received emoluments in excess|of £60,000.|||
|**5.**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**||||
|||Unrestricted||Unrestric|
|||fund||ted fund|
|||||£|
||**INCOME AND ENDOWMENTS**||||
||**FROM**||||
||Investment income|29,481
|28,749||
||**Total**|29,481||28,749|
||**EXPENDITURE ON**||||
||**Charitable activities**||||
||Maintenance of Land and Playing Fields|||29,634|
||10,328||||
||**Total**|10,328||29,634|
||**NET INCOME**|19,153||(885)|
||**RECONCILIATION OF FUNDS**||||
|**Total funds**|**brought forward**|50,584|||
|51,469|||||
**TOTAL FUNDS CARRIED FORWARD** 69,737
Page 7
Page 7
**West Wickham Playing Fields Trust Limited**
## **Notes to the Financial Statements - continued for the Year Ended 30th September 2021**
|**6.**
**INDEPENDENT EXAMINATION**
202
1
£
Fees payable to the Independent Examiners are analysed as
follows:
Independent Examination
-
Accountancy Services
-
-
**7.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2021
£
Other debtors
-
Prepayments
692
692
**8.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2021
£
Accruals and deferred income
1,243
**9.**
**MOVEMENT IN FUNDS**
The charities funds are considered to all be unrestricted funds.
Details of the movements are shown on the Statement of Financial Activities.
Movements for the funds are as follows:
**Reserves brought forward at 1st October**
**2019**
Surplus arising in the year ended 30th September
2020
**Reserves carried forward at 30th September**
**2020**
**Reserves brought forward at 1st October**
**2020**
Surplus arising in the year ended 30th September
2021
Page 8|202
0
£
-
-
-
2020
£
-
725
725
2020
£
771
**£**
51,469
(885)
50,584
**£**
50,584
19,153|
|---|---|
**Reserves carried forward at 30th September 2021**
69,737
Page 8
**West Wickham Playing Fields Trust Limited**
## **Notes to the Financial Statements - continued for the Year Ended 30th September 2021**
## **10. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 30th September 2021.
## **11. POST BALANCE SHEET EVENTS**
As part of the company's efforts to resolve the issues surrounding the legal ownership of the land which the Trust has managed since its incorporation in 1952, the company's solicitors have received correspondence from the Charities Commission that indicates that there could be a defect in the transfer of the land from the original "Recreation Ground" which could have an impact on the charitable status of the company.
At the time of preparing these financial statements the Trustees’ professional advisors continue to liaise with the Charity Commission over the issue and provide further records and documents in support of their position. It is hoped that this issue will be able to be resolved and the charitable status of the company will be confirmed.
Page 9