## Annual Report for Pratts Bottom Village Hall Charitable Trust 

## For Financial Year Ending 31st March 2025 

Registration Number: 303033 

Norstead Lane 

Pratts Bottom 

Orpington 

Kent 

BR6 7NQ 

The hall was first registered as a Charitable Trust on 20[th] May 1948. It operates in accordance with the rules of the Charity Commission. The Trust Deed was amended and approved 7[th] June 2001. 

A group of 7 trustees meet regularly to administer and maintain the hall. Trustees are recruited from villagers or regular users of the hall. The Annual General Meeting is an open meeting held in May. Trustees are elected for the next 12 months and annual accounts are presented. 

Income is raised by letting fees, fund raising and occasional donations. The Trustees aim to keep a sum of approximately £20,000 in reserve to cover maintenance costs and meet any statuary requirements. 

The hall provides a central meeting place for villagers and offers excellent, modern facilities for the local community. There are clubs and societies both educational and recreational.  It provides a social meeting place for both elderly and young people and there are opportunities for physical and mental wellbeing activities. The hall has been well modified to accommodate disabled persons and is used regularly once a week by a disabled group. 

There are 11groups that regularly use the hall during the course of a week and another 3 that use it once a month. It is not unusual for 11 or 12 children/family parties to take place during the course of a month and occasional weddings are most welcome. 

It has not been possible to put on a new insulated roof this year as the Trustees were not successful in securing a grant. The funds have been saved and a grant will be applied for in 2025/26.  In the meantime, repair and redecoration of the external building has been carried out. 



## **Pratts Bottom Village Hall Registered Charity Number 303033** 

## **BALANCE SHEET AS AT 31 MARCH 2025** 

## **31[st] March 2024** 

## **ASSETS** 

|||**ASSETS**|
|---|---|---|
|£|-|Debtors Rents|
|£|-|Stock of Goods|
|£|3,273.68|Bank:   Current Account|
|£|31,039.99|Deposit Account|
|**£**|**34,313.67**||



## **LIABILITIES** 

|||**LIABILITIES**|
|---|---|---|
|-£|142.45|100 Club Prizes|
|-£|1,400.00|Refundable deposits|
|-£|3,965.00|Rent in advance|
|-£|5,507.45||
|**£**|**28,806.22**||



## **RESERVES** 

- £              14,858.36 Brought Forward £              13,947.86 (Deficit)/Surplus for year **£           28,806.22** 



## **Pratts Bottom Village Hall Registered Charity Number 303033** 

# **INCOME & EXPENDITURE FOR THE YEAR TO 31 MARCH 2025** 

## 31[st] March 2024 

|£              48,118.28<br>£                           -<br>£                   637.00<br>£                2,256.00<br>£              12,550.00<br>£                   461.90<br>£                   289.57<br>£                           -<br>**£           64,312.75**|**INCOME**<br>Rents<br>Christmas Market<br>Donations<br>100 Club Income<br>Damage Bonds (Refundable)<br>Rates Contribution – Bromley Council<br>Bank Saving Account Interest<br>Miscellaneous<br>**TOTAL INCOME**|
|---|---|



## **EXPENDITURE** 

|||**EXPENDITURE**|
|---|---|---|
|£|3,195.68|Rates and Waste Collection|
|£|3,000.00|Caretaker|
|£|5,807.87|Cleaning and Cleaning Materials|
|£|4,025.97|Utilities:      Gas|
|£|5,335.10|Electric|
|£|2,222.91|Water|
|£|5,758.88|Maintenance|
|£|294.47|Fire Protection|
|£|1,673.39|Insurance and Licences|
|£|220.00|Piano Tuner   (inc in Maintenance above)|
|£|1,109.65|Purchase of Equipment|
|£|23.70|Post and Stationery|
|£|671.90|Phone & WIFI|
|£|1,265.68|100 Club Prizes|
|£|14,100.00|Damage Bond Refunds|
|£|93.34|Event Marketing|
|£|1,566.35|Thank You’s  & Miscellaneous|
|**£**|**50,364.89**|**TOTAL EXPENDITURE**|



## **£           13,947.86** 

## **(DEFICIT)/SURPLUS FOR YEAR** 



## 31st March 2025 

£                1,250.00 £                           - £                1,271.96 £              26,330.86 **£           28,852.82** 

-£                   169.40 -£                   750.00 -£                   481.25 -£                1,400.65 **£           27,452.17** 

£              28,806.22 -£                1,354.05 **£           27,452.17** 



## 31st March 2025 

£              32,605.55 £                           - £                     99.45 £                2,280.00 £                9,807.50 £                   332.62 £                   290.87 £                   296.68 **£           45,712.67** 

£                3,453.13 £                3,300.00 £                6,894.04 £                4,534.48 £                5,090.54 £                1,889.08 £                4,828.46 £                   132.86 £                1,941.45 £                           - £                2,395.75 £                           - £                   648.99 £                   989.70 £              10,337.50 £                   329.60 £                   301.14 **£           47,066.72** 

**-£             1,354.05** 



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