2021-03-31-accounts - Sir Philip Game Boys' Club

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Sir Philip Game Boys’ Club

Accounts of the Trust

Financial Statement for the year ended

31 March 2021

Registered Charity Number: 302980

Registered Charity Number: 302980 Registered Offices: 38 Morland Avenue, Croydon, Surrey, CR0 6EA T el: 020 8662 9222 E mail: contact@spgcentre.co.uk www .spgcentre.co.uk

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST YEAR ENDED 31 MARCH 2021 CONTENTS

Trustees’ report
Full name .... .... ....	....		....	....	....	....	....	....	....	3
Registered charity number	....		....	....	....	....	....	....	....	3
Registered address .... ....	....		....	....	....	....	....	....	....	3
Trustees .... .... ....	....		....	....	....	....	....	....	....	3
Bankers .... .... ....	....		....	....	....	....	....	....	....	3
Independent examiner	....		....	....	....	....	....	....	....	3
Report of the trustees
Structure, governance & management				....	....	....	....	....	....	4
Governing document ....	....		....	....	....	....	....	....	....	4
Organisation & management	....		....	....	....	....	....	....	....	4
Aims and objectives ....	....		....	....	....	....	....	....	....	4
Summary of the main achievements during the period							....	....	....	4
Main activities during the period			....	....	....	....	....	....	....	5
Future developments ....	....		....	....	....	....	....	....	....	5
Financial review ....	....		....	....	....	....	....	....	....	5
Risk management ....	....		....	....	....	....	....	....	....	5
Reserve policy ....	....		....	....	....	....	....	....	....	5
Investment policy .... ....	....		....	....	....	....	....	....	....	5
Trustees responsibilities in relation to		financial statement					....	....	....	5
Staffing .... .... ....	....		....	....	....	....	....	....	....	5
Small charity provisions	....		....	....	....	....	....	....	....	5
Statement as to disclosure of information				to independent			examiner		....	5
Trustee declaration ....	....		....	....	....	....	....	....	....	5
Independent examiner's report
Responsibilities of examiner	....		....	....	....	....	....	....	....	7
Basis of independent examiner’s report				....	....	....	....	....	....	7
Independent examiner’s statement				....	....	....	....	....	....	7
Statement of financial activities
Income & expenditure ....	....		....	....	....	....	....	....	....	8
Balance sheet .... ....	....		....	....	....	....	....	....	....	9
Exemption from audit .... ....	....		....	....	....	....	....	....	....	10
Notes to the Financial Statements
Note 1, Principle accounting policy				....	....	....	....	....	....	11
Note 2, General accounting policy				....	....	....	....	....	....	11
Note 3, Analysis of incoming resources				....	....	....	....	....	....	12
Note 4, Analysis of resources expounded				....	....	....	....	....	....	13
Note 5, Tangible fixed assets	....		....	....	....	....	....	....	....	14
Note 6, Investment assets	....		....	....	....	....	....	....	....	14
Note 7, Stock & work in progress....		....		....	....	....	....	....	....	14
Note 8, Debtors & prepayments....		....		....	....	....	....	....	....	14
Note 9, (Short term) investments....		....		....	....	....	....	....	....	14
Note 10, Creditors ....	....	....		....	....	....	....	....	....	14
Note 11, Endowment & restricted income funds					....	....	....	....	....	14
Note 12, Transactions with related parties				....	....	....	....	....	....	14
Note 13, Additional disclosures	....	....		....	....	....	....	....	....	14
Glossary of terms .... .... ....	....	....		....	....	....	....	....	....	15

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST TRUSTEES’ REPORT YEAR ENDED 31 MARCH 2021

The trustees submit their annual report and the financial statements for the year ended 31March 2021.

Full name S ir P hilip G ame Boys’ Club (SPG) Registered charity number 302980 Registered address SIR PHILIP GAME CENTRE 38 Morland Avenue Croydon SURREY CRO 6EA Trustees Terence Gillam Faye Ruddock Kylie Jane Griffiths Yahya El-Droubie Leon Anthony Spence Sally Thorpe Bankers CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Mailing KENT ME19 4JQ Independent Examiner JG & Associates Marco Polo House 3-5 Lansdowne Road Croydon CR0 2BX

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2021

Structure, Governance and Management

The trustees are pleased to present their report together with the financial statements of the charity for the year ending 31 March 2021.

Legal and administrative information set out on page three forms part of the report. The financial statements comply with current statutory requirements, the constitution and the statement of recommended practice.

Governing Document

Sir Philip Game Boys’ Club is governed by its’ constitution which is dated June 1966 and amended on 17 October 1970, 30 July 1986 and 09 May 1994. Trust deed dated 16 January 1947 (relating to the charity premises).

Organisation & Management

Overall management of the Trust is the responsibility of the trustees. The trustees who have served during the year are set out on page three.

Aims and Objectives

To provide education and training, arts, culture and amateur sport to young people living in and around Addiscombe, Croydon.

Summary of main achievements during the period

Due to the COVID-19 Pandemic, we were forced to close the club and go into lockdown. Numbers for Friday Youth Club were dropping, but our other users of the site, such as the Table Tenis Club and Solid Rock, were significantly affected. Even though we had a loss of income, we furloughed our one member of staff with pay.

Wanting to widen the group of people we work with to bolster Friday nights once we reopen, we looked into working with the youth group Reaching Higher, based in South Norwood. To date, we haven't managed to work anything out. Meanwhile, PB from Solid Rock has agreed to run our Youth Club on Friday nights once we reopen.

As the council is struggling financially and you can't get hold of anyone due to the lockdown, it has become increasingly difficult to get any maintenance done on-site.

Management meetings are being held via Zoom, a popular proprietary video teleconferencing software program.

If all goes as anticipated in regards to the pandemic, we should hopefully be fully up and running by the end of July 2021.

Future Developments

Continue to work with young people living in and across Addiscombe, Croydon
Extend working relationships and partnerships with other voluntary organisations

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2021

Financial Review

For the year ended 31 March 2021, the trustees consider the financial position of the charity to be in line with expectations.

Risk Management

The trustees have examined the major risks to which the charity is exposed and confirm that systems have been established to mitigate those risks.

Reserves Policy

The charity has no specific policy with regards to the level of reserves.

Investment Powers

The trustees have powers to invest. The charity has investments (Non Managed Portfolio Holding) with Charity Aid Foundation (CAF); interest is paid quarterly into the charity’s current account.

Staffing

The charity currently employs one staff member.

Exemptions

The trustees have taken advantage of the exemptions available to small charities, including the audit exemption (see statement on page 10).

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST REPORT OF THE TRUSTEES YEAR ENDED 31 MARCH 2021

Trustees’ responsibilities in relation to the financial statements

Charity law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended in accordance with applicable law and UK accounting Standards (UK Generally Accepted Accounting Practice).

In preparing those financial statements, the trustees are required to: select suitable accounting policies and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable, observe the methods and principles in the Charities SORP and make judgements that are reasonable and prudent. The trustees must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity, and enable them to ensure that the financial statements comply with the Charity Act. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

Small charity provisions

This report has been prepared in accordance with the Charities Act.

Statement as to disclosure of information to independent examiner

So far as the trustees are aware, there is no relevant information of which the charity's independent examiner are unaware and each trustee has taken all the steps that he or she ought to have taken as a trustee in order to make themselves aware of any relevant information and establish that the independent examiner is aware of that information.

Trustee declaration

The trustees declare that they have approved the trustees' report above, on the 31 January 2022, and is signed on their behalf by Terry Gillam:

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Terry Gillam (Chair)
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SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST STATEMENT OF FINANCIAL ACTIVITES YEAR ENDED 31 MARCH 2021

Independent Examiners Report

I report on the accounts of the Trust for the period ended 31 March 2021.

Responsibility of Examiner

The Charity’s trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed. It is my responsibility to:

examine the accounts under the Act;
to follow the procedures laid down in the General Directions given by the Charity Commission under the Act; and
state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the trustees have not met the requirements to ensure that:
a. proper accounting records are kept; and
b. accounts are prepared which agree with the accounting records. Or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed …………………………………………… Date: …31.01.2022……………

Joanna Goodridge MICB

JG & Associates

Marco Polo House 3-5 Lansdowne Road Croydon CR0 2BX

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST STATEMENT OF FINANCIAL ACTIVITES YEAR ENDED 31 MARCH 2021

INCOME & EXPENDITURE

Description INCOMING RESOURCES 3 Donations and legacies Charitable activities Other trading activities Investments Other Total incoming resources £ RESOURCES EXPENDED 4 Cost of raising funds Charitable activities Other expenditure Total resources expended £ Net resources for the year £ Transfer between reserves £ Total funds brought forward £ Net movement in funds £ Total funds carried forward £ Notes	Unrestricted Restricted Total funds funds 2021 £ £ £ 22,137 6,722 28,859 0 0 0 0 0 0 70 0 70 0 0 0 22,207 6,722 28,930 0 0 0 21,960 6,722 28,682 69 0 69 22,029 6,722 28,751 178 0 178 0 0 0 44,463 0 44,463 44,463 0 44,463 44,641 0 44,641	Total 2020 £ 41,258 0 0 67 0
		41,325
		0 43,966 50
		44,016

		(2,691)
		0 47,154
		47,154

		44,463

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST STATEMENT OF FINANCIAL ACTIVITES YEAR ENDED 31 MARCH 2021

STATEMENT OF FINANCIAL POSITION FOR THE YEAR ENDING 31 MARCH 2021

Fixed assets Tangible assets 5 Investments 6 Total fixed assets £ Current assets Stock and work in progress 7 Debtors 8 (Short term) investments 9 Cash at bank and in hand Total current assets £ Creditors: amounts falling due within one year 10 Net current assets/liabilities £ Total assetsless current liabilities £ Creditors: amounts falling due after one year Provisions for liabilities and charges Net assets £ Funds of the Charity Unrestricted funds Surplus (Deficit) for the year Total unrestricted funds £ Restricted income funds Endowment funds Total funds £ Notes	Total 2021 £ 0 931	Total 2021 £ 0 931	Total 2020 £ 0 931
	931		931
	0 0 40,852 11,881 52,733 911 51,822 52,753 0 0 52,753 52,575 178 52,753 52,753		0 48 31,072 21,233
			52,354
			710
			51,644

			52,575

			52,575
			55,266 (2,691)
			52,575

	52,753		52,575

These financial statements were approved and signed by the trustees on 31 January 2022:

Terry Gillam, Chair

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST STATEMENT OF FINANCIAL ACTIVITES YEAR ENDED 31 MARCH 2020

Exemption from audit

The charity is exempt from the requirements relating to preparing audited accounts in accordance with the audit requirement of the Act.

The trustees have not required the charity to obtain an audit of its accounts for the year in question.

The trustees declare that they have approved the accounts above.

Signed on behalf of the Charity's trustees on 31 January 2022:

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Terry Gillam, Chair

Yahya El-Droubie, Trustee

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

1. PRINCIPLE ACCOUNTING POLICIES

The principal accounting policies adopted in the preparation of the financial statements are as follow:

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

Accounting and Reporting by Charities Statement of Recommended Practice; and
Accounting Standards and with the Charities Act.

1.2 Change in basis of accounting methods

There has been no change to the accounting policies (valuation rules and of accounting) since last year.

1.3 Changes to previous accounts

No changes have been made to accounts for previous years.

2. GENERAL ACCOUNTING POLICIES

This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.

2.1 Incoming Resources

ncoming Resources

Recognition of incoming resources	These are included in the Statement of Financial Activities (SoFA) when: • the charity becomes entitled to the resources; • the trustees are virtually certain they will receive the resources; and • the monetary value can be measured with sufficient reliability.
Incoming resources with related expenditure	Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.
Grants and donations	Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
Tax reclaims on donations and gifts	Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate.
Contractual income and performance related grants	This is only included in the SoFA once the related goods or services have been delivered

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

ILIP GAME BOYS’ CLUB OUNTS OF THE TRUST S TO THE FINANCIAL STATEMENTS ENDED 31 MARCH 2021 Gifts in kind • Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. • Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. • Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable. Donated services and facilities These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report. Investment income This is included in the accounts when receivable. Investment gains and losses This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.	ILIP GAME BOYS’ CLUB OUNTS OF THE TRUST S TO THE FINANCIAL STATEMENTS ENDED 31 MARCH 2021 Gifts in kind • Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. • Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. • Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable. Donated services and facilities These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report. Investment income This is included in the accounts when receivable. Investment gains and losses This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
ENDED 31 MARCH


Gifts in kind	• Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. • Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. • Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.
Donated services and facilities	These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer help	The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report.
Investment income	This is included in the accounts when receivable.
Investment gains and losses	This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

2.2 Expenditure & Liabilities

Liability recognition	Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Grants with performance conditions	Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.
Grants payable without performance conditions	These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

ILIP GAME BOYS’ CLUB OUNTS OF THE TRUST S TO THE FINANCIAL STATEMENTS ENDED 31 MARCH 2021 ssets Tangible fixed assets for use by charity These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt. The rates of depreciation are as follow: • Fixtures & Fittings …. …. …. 20% • Motor Vehicle …. …. …. …. 25% • Computer Equipment …. …. …. 25% • Office Furniture & Equipment …. …. 25% Investments Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. Stocks and work in progress These are valued at the lower of cost or market value.	ILIP GAME BOYS’ CLUB OUNTS OF THE TRUST S TO THE FINANCIAL STATEMENTS ENDED 31 MARCH 2021 ssets Tangible fixed assets for use by charity These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt. The rates of depreciation are as follow: • Fixtures & Fittings …. …. …. 20% • Motor Vehicle …. …. …. …. 25% • Computer Equipment …. …. …. 25% • Office Furniture & Equipment …. …. 25% Investments Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. Stocks and work in progress These are valued at the lower of cost or market value.

ssets

Tangible fixed assets for use by charity	These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt. The rates of depreciation are as follow: • Fixtures & Fittings …. …. …. 20% • Motor Vehicle …. …. …. …. 25% • Computer Equipment …. …. …. 25% • Office Furniture & Equipment …. …. 25%
Investments	Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Stocks and work in progress	These are valued at the lower of cost or market value.

2.3 Assets

3. ANALYSIS OF INCOMING RESOURCES

	Donations	There were no voluntary contributions
	Interest & dividends	• Interest receivable of £28.11 • Dividends of £42.27
	Charity income	• Facility/rental income of £22,137 • HMRC CJRS income of £6,722.40

4. ANALYSIS OF RESOURCES EXPENDED

Other recognised gains and losses	• There were no Fixed Assets to depreciate during this period. • There was a loss in value of invested assets of £0.00
Trustee expenses	Details of the amount of any payment or reimbursement of out- of-pocket expenses made to trustees or to third parties for expenses incurred by trustees: £780.60
Fees for examination or audit of the accounts	Details of amounts paid for any statutory external scrutiny of accounts and other services provided by the independent examiner: 2021 - £400; No other fees (for example: advice, consultancy, accountancy services) were paid to the independent examiner.
Paid employees	0.5 FTE with Pension contributions totalling £9,941.49 for the year.
No. of Volunteers	8 Volunteers inc. trustees

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

Other Notes

5. Tangible fixed assets	Using the straight line method, depreciation on computer equipment is charges at 25% in year of acquisition, and 0% in year of disposal. Computer Equipment 2021 2020 Cost 0.00 0.00 Depreciation @ 25% 0.00 0.00 NBV as at 31 March 0.00 0.00	Using the straight line method, depreciation on computer equipment is charges at 25% in year of acquisition, and 0% in year of disposal. Computer Equipment 2021 2020 Cost 0.00 0.00 Depreciation @ 25% 0.00 0.00 NBV as at 31 March 0.00 0.00	Using the straight line method, depreciation on computer equipment is charges at 25% in year of acquisition, and 0% in year of disposal. Computer Equipment 2021 2020 Cost 0.00 0.00 Depreciation @ 25% 0.00 0.00 NBV as at 31 March 0.00 0.00	Using the straight line method, depreciation on computer equipment is charges at 25% in year of acquisition, and 0% in year of disposal. Computer Equipment 2021 2020 Cost 0.00 0.00 Depreciation @ 25% 0.00 0.00 NBV as at 31 March 0.00 0.00
		Computer Equipment
			2021	2020
		Cost	0.00	0.00
		Depreciation @ 25%	0.00	0.00
		NBV as at 31 March	0.00	0.00

6. Investment assets	CAF Fixed income account - £931
7. Stock & work in progress	None
8. Debtors & prepayments	None
9. (Short term) investments	CAF Gold account - £40,851.62
10. Creditors	JG & Associates - £800; other - £111.25
11. Endowment & restricted income funds	Restricted Funds - CJRS - £6,722.40
12. Transactions with related parties	None
13. Additional disclosures	None

SIR PHILIP GAME BOYS’ CLUB ACCOUNTS OF THE TRUST NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021

Glossary of terms

Glossary of terms
Restricted funds	These are funds given to the organisation, subject to specific restrictions set by the donor, but still within the general objects of the organisation.
Creditors	These are amounts owed by the charity, but not paid during the accounting period.
Advance receipts	These are amounts received by the charity in the accounting period, for use in a future period.
Debtors	These are amounts owed to the charity, but not received in the accounting period.
Prepayments	These are services that the charity has paid for in advance, but not used during the accounting period.