Charity number: 302977
Addiscombe Boys & Girls Club
Trustees' report and financial statements for the year ended 31 March 2023
Addiscombe Boys & Girls Club
Contents
| Page | Page | |
|---|---|---|
| Legal and administrative information | 1 | |
| Trustees report | 2 | |
| Independent examiners' report | 3 | |
| Statement of financial activities | 4 | |
| Balance sheet | 5 | |
| Notes to the financial statements | 6 | - 10 |
Addiscombe Boys & Girls Club
Legal and administrative information
| Charity number | 302977 |
|---|---|
| Business address | 45 Stroud Green Way |
| Croydon | |
| Surrey | |
| CR0 7BE | |
| Registered office | 45 Stroud Green Way |
| Croydon | |
| Surrey | |
| CR0 7BE | |
| Trustees | E. Arram (Chairman) |
| J. Southwick (Treasurer) | |
| M. Hobbs | |
| T. Scannell | |
| Secretary | J. Southwick |
| Accountants | Hamilton-Eddy & Co. |
| Chartered Accountants | |
| 39 Tamworth Road | |
| Croydon | |
| Surrey | |
| CR0 1XU | |
| Bankers | Barclays Bank PLC |
| 3 Beckenham Road | |
| Beckenham | |
| Kent |
Page 1
Addiscombe Boys & Girls Club
Report of the Trustees for the year ended 31 March 2023
The Trustees present their report and the financial statements for the year ended 31 March 2023. The trustees who served during the year and up to the date of this report are set out on page 1.
Structure, governance and management
The Charitable Trust is constituted by trust Deed.
Objectives and activities
The Charity's objects are to help and educate boys and young men, and girls and young women, particularly those aged between 11 - 20 years through their leisure time activities so as to develop physical, mental and spiritual capacities, so that they grow to full maturity as individuals and members of society and that their condition of life may be improved.
Achievements and performance
The Trustees consider that the performance of the charity this year has been satisfactory.
The trust would not be able to provide such a wide service to our beneficiaries without the continued support of a large number of willing support staff who give their services voluntarily.
There was a £13,208 decrease in income and a £8,686 increase in expenditure during the year resulting in a net operating deficit of £7,216 compared to last year's surplus of £14,678. The surplus for the previous year included a £10,000 grant from the National Lottery which had been awarded to pay for Sport in the Community projects, funds were fully used by December 2022.
Accumulated funds available are sufficient to permit the trust to continue in operation in the medium term. Support from the London Borough of Croydon was withdrawn in 2011/12 and alternative areas of financial support are still being sought. The lease to the premises at Stroud Green Way expired in August 2018 and has been the subject of one year extensions for 4 years until a new lease was granted at an annual rent of £1,085 per annum, expiring on 15 December 2031.
Statement of trustees' responsibilities
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law.
Law applicable to charities in England and Wales requires the trustees as a minimum to prepare financial statements drawn up on a receipts and payments basis for each financial year. The trustees have chosen to modify the accounts to include amortisation of leasehold premises in the income statement and the inclusion of a prepayment and an accrual in the Balance Sheet.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board
J. Southwick
Secretary 9 August 2023
Page 2
Addiscombe Boys & Girls Club
Independent examiner's report to the trustees on the unaudited financial statements of Addiscombe Boys & Girls Club.
I report on the accounts of Addiscombe Boys & Girls Club for the year ended 31 March 2023 set out on pages 2 to 10.
Respective responsibilities of trustees and independent examiner
As the charity's trustees you are responsible for the preparation of the accounts, you consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed. I am qualified to undertake the examination by being a member of the Institute of Chartered Accountants in England and Wales.
Having satisfied myself that the charity is not subject to audit and is eligible for independent examination, it is my responsibility to examine the accounts under section 145 of the Act; to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Act; and to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(i) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep proper accounting records in accordance with section 130 of the Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
...........................................................
David Weeden F.C.A.
9 August 2023
Independent examiner Hamilton-Eddy & Co. Chartered Accountants 39 Tamworth Road Croydon, Surrey CR0 1XU
Page 3
Addiscombe Boys & Girls Club
Statement of financial activities
For the year ended 31 March 2023
| Unrestricted Restricted funds funds Notes £ £ Incoming resources Incoming resources from generating funds: Voluntary income 2 4,192 - Activities for generating funds 3 21,570 - Investment income 4 148 - Total incoming resources 25,910 - Resources expended Charitable activities 5 24,662 7,896 Administration Costs 567 - Total resources expended 25,229 7,896 Net incoming/(outgoing) resources before transfers 681 ) (7,896 Transfer between funds 2,100 ) (2,100 Net incoming/(outgoing) resources for the year 2,781 ) (9,996 Total funds brought forward 88,837 10,000 Total funds carried forward 91,618 4 |
2023 Total £ 4,192 21,570 148 25,910 32,558 567 33,125 ) (7,215 - ) (7,215 98,837 91,622 |
2022 Total £ 11,050 28,061 7 |
|---|---|---|
| 39,118 | ||
| 23,925 515 |
||
| 24,440 | ||
| 14,678 - |
||
| 14,678 84,159 |
||
| 98,837 |
The notes on pages 6 to 10 form an integral part of these financial statements.
Page 4
Addiscombe Boys & Girls Club
Balance sheet as at 31 March 2023
| Notes Current assets Debtors 8 Bank and cash Creditors: amounts falling due within one year 9 Net current assets Net assets Funds Restricted income funds Unrestricted income funds Total funds |
2023 £ £ 475 92,727 93,202 ) (1,580 91,622 91,622 4 91,618 91,622 |
2022 £ £ - 100,755 100,755 ) (1,918 98,837 98,837 10,000 88,837 98,837 |
2022 £ £ - 100,755 100,755 ) (1,918 98,837 98,837 10,000 88,837 98,837 |
|---|---|---|---|
| 98,837 | |||
| 10,000 88,837 |
|||
| 98,837 |
The financial statements were approved by the Trustees on 9 August 2023 and signed on its behalf by
E. Arram (Chairman) Trustee
J. Southwick (Treasurer) Trustee
The notes on pages 6 to 10 form an integral part of these financial statements.
Page 5
Addiscombe Boys & Girls Club
Notes to the financial statements for the year ended 31 March 2023
1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
1.1. Basis of accounting
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' and the Charities Act 2011.
1.2. Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of donations and member subscriptions and are included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included.
Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are receivable.
Income from investments is included in the year in which it is received.
1.3. Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Resources expended are recognised in the year in which they are incurred.
1.4. Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Leasehold properties
- Now fully depreciated
2. Voluntary income
| Club Activities Membership subscriptions Grants receivable |
2023 £ 3,077 1,115 - 4,192 |
2022 £ 115 935 10,000 |
|---|---|---|
| 11,050 |
Page 6
Addiscombe Boys & Girls Club
Notes to the financial statements for the year ended 31 March 2023
| 3. Activities for generating funds Coronavirus- Job Retention Scheme Grants Hire of Hall 4. Investment income Deposit interest 5. Provision of Club Services Rent and Rates Insurance Salaries and National Insurance Light and heat Cleaning Repairs and maintenance Volunteers expenses Activities |
2023 £ - 21,570 21,570 2023 £ 148 148 2023 £ 1,523 2,092 7,550 6,144 4,931 2,382 40 7,896 32,558 |
2022 £ 2,881 25,180 28,061 2022 £ 7 7 2022 £ 1,085 678 8,069 7,482 4,814 1,223 324 250 |
|---|---|---|
| 23,925 |
Page 7
Addiscombe Boys & Girls Club
Notes to the financial statements for the year ended 31 March 2023
| 6. Employees Employment costs Wages and salaries Social security costs Coronavirus- Job Retention Scheme Grants |
2023 £ 7,550 - - 7,550 |
2022 £ 8,059 10 ) (2,881 5,188 |
|---|---|---|
No employee received emoluments of more than £60,000 (2022 : None).
Number of employees
The average monthly numbers of paid employees (including the Trustees) during the year was as follows:
| 2023 | 2022 | |
|---|---|---|
| Number | Number | |
| Youth Workers | 2 | 2 |
Youth workers salaries were funded direct by Croydon Council until 31 December 2011. From 01 January 2012 The Club is funding the two salaries, Mr J. Southwick, one of the trustees has received a salary of £4,320 (2022:£4,515) in his capacity as a youth worker. Mr T. Scannell became a trustee on 1st April 2021 and has received a salary of £3,230 (2022:£3,554) in his capacity as a youth worker.
| Short 7. Tangible fixed assets leasehold property £ Cost or Valuation At 1 April 2022 and At 31 March 2023 94,727 Depreciation At 1 April 2022 and At 31 March 2023 94,727 Net book values At 31 March 2023 - At 31 March 2022 - |
Total £ 94,727 |
|---|---|
| 94,727 | |
| - | |
| - |
Page 8
Addiscombe Boys & Girls Club
Notes to the financial statements for the year ended 31 March 2023
8. Debtors
| Prepayments 9. Creditors: amounts falling due within one year Taxes and social security creditor Other creditors Accruals |
2023 £ 475 475 2023 £ 106 574 900 1,580 |
2022 £ - - 2022 £ 268 630 1,020 1,918 |
|---|---|---|
| Unrestricted funds General Fund Premises Fund |
At At 01 April Incoming Outgoing 31 March 2022 resources resources Transfers 2023 £ £ £ £ £ - 1,263 ) (8,157 6,894 - 88,837 24,647 ) (17,072 ) (4,794 91,618 88,837 25,910 ) (25,229 2,100 91,618 |
At At 01 April Incoming Outgoing 31 March 2022 resources resources Transfers 2023 £ £ £ £ £ - 1,263 ) (8,157 6,894 - 88,837 24,647 ) (17,072 ) (4,794 91,618 88,837 25,910 ) (25,229 2,100 91,618 |
|---|---|---|
| 91,618 |
10. Unrestricted funds
Purposes of unrestricted funds
General Fund Premises Fund
The fund is available for all the activities of the Club.
The fund was setup when the Club purchased the 30 year lease for its premises.
Page 9
Addiscombe Boys & Girls Club
Notes to the financial statements for the year ended 31 March 2023
| 11. | Restricted funds | At | At | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 01 April | Outgoing | 31 March | ||||||||||
| 2022 | resources | Transfers | 2023 | |||||||||
| £ | £ | £ | £ | |||||||||
| Sport in the Community Fund | 10,000 | (7,896 | ) | (2,100 | ) | 4 | ||||||
| Purposes of restricted funds | ||||||||||||
| Sport in the Community Fund | Funding by | the | National | Lottery. During | the year |
Funding by the National Lottery. During the year £2,100 has been transferred to the Premises Fund to
Page 10