CHARITY REGISTRATION NVMBER: 302959 Orplngton Vlllage Hall Trust Unaudited Financial Statements 31 December 2023 COOK & CO ACCOUNTANTS LLP Chartered Accountants Riverside Business Centre River Lawn Road Tonbridge Kent TN9 1EP Orplngton Willage Hall Trust Flnancial Statements Year ended 31 December 2023 Paga Trustees, annual report Independent ex8minerf8 report to the trustees ststement of financial activities Statement of financial position Statement of cash flows Notes to the finanoal slatements The followlng pages do not forni part of the finan¢lal statements Detalled statement of financial activltles 15 Orplngton village Hall Trust Trustses. Annual Report Year ended 31 December 2023 The trustees present thelr rowt and the ulaudlted finaThiaS ststements oftho charlty forthe yoarondad 31 December 2023. Roferfrnce and admlnhtr•tlve d•tall8 Regl•l•r•d ¢h•TIty nam• Vulage Hall Trust Charlty r•glI￿tIon number 302959 Prfnclpal offlce 311 HvJh Street 8R8 ONN Th• trn¥te•• Mr M Smart Mr P CovalN Mr8 J Bal Mr N Farrow Mr R Gower Mrs D P￿karing Mr R Servant Mr8 P We￿￿h￿se lth J Pather (Rotked 14 O¢thr 2023) Ind•p•nd•nt •x•mln•r Cook & Co LLP Chart•rnd A¢countan18 & RI￿181er•d Audltors R￿erjIde Business Cgntro Rlyer Lawn Ro•(S T(K)brldgg Kent TN91EP Structur•, govemanc• and manag•m•nt Tho Orplnglon VIIW Hall Tntsl Is ￿ unIrWora￿ reglslerod Charlty u•at•d by Deed on 318t December 1896. Trustee8 are appolnted by exlsting Trust609. All funds within the Tru81 are u)ro8lrfcted and are to molntèln th8 Trust. The Trustee8 revlvw thè affairs on an orwln9 bas18 and meet regularty to 8grg9 strat￿Y and ts Trust activftles. Orplngton Village Hall Trust Trustees. Annual Report (Mnl Year ended 31 December 2023 ObJe¢Uves and acllvlt Under the lemis of the Deed the Trusle8s njn the dwity to provide reugious, moral. soclal and Intellectual welfarg arKI rational recrealion and amusement of the inhabitsnts and vtsitors to the Parish of Orpington and to thelrfrlends. We have referred to the guidance ¢QntsW￿d in the Charity Comnwssl￿.S general guidanrK on publi benefit when revlewing our aims arKI obpctries arKI in plamiry fijture adivitie$. A¢h10￿ments and perforniance 2023 has folk)wed the tr¢rKI of rg¢ent years with ups arKI dcwns. the continuous efforts of all the stsff. trustses and volursteers mainlainin9 a P￿￿Ve &nvironfftht and reason for optimism going into 2024 and beyond. Th6 yèar Start￿ in ptsthve fashi￿ wilh br*JkiThJs Th)vir¥J tcrtHd8 tkne of pre£ovkl lèvèls. thls belng both regular and on&off hires. We have seen the ma￿rity of those who had regular slots, befor6 2020. retum. wlth the additton of new regular hwers improving the fwwcial slability of th8 charity trust. In Q3 we suffere(l another leak above our ￿gest hall whtst was deah wlth swifuy by staff comlng in al all tK)ur8. part of the spruw IILW Was aga￿ damaged. Fortunately only a Small numberof hall hires had to be ca￿elled. with sh0rt4erm remedial aC￿n allowing us lo re-open the hall several days later. The flooriThJ was agaln repaired la41 and the hall is agawi fvlty fvnciK)ning. with inSurar￿e {not our own) coverlng this cost. At the end of summer, our hugely popular Infiuential Trust Dtrector departed after more than 14 years. Staff turnover remains small lo the envirorThnt that our pwou5 Trust DIr￿lOr created and all thetrustees. slaff and YO￿nteerS would Id(e lo thank herforthe years 0[￿rviCe givon. parb(yJLarty the last 3 whlch were chaI￿n91n9 to say the leasL Flnandal rovlow Aside from the aforementioned leak. with the halls and conference rooms all being fvlty functioning for the majority of the year tumover has been strong and not farfrom that before Covid. Afterlhe leak and svbsequent tlamage lo Ihe fkxx. as we werg unsure as to when il be repaired. we decided the very poputar pantomime could Th)t be booked al Ihe threal of haviro to ￿nce1. 11 will be retumiw in 2024 with other events pkgnned. The bulkltru wryks ¢wr*d axternalty have put a strain on our finances. costs belng In excess of £60,000.IyJ in 2023 ab)ne. Questions over the ts)st for Ihe work caffled (Krt remain, but with tue cours• of possible acti¢)n, had to be paid. Bulldlng Insurance remains a huge challenge in teTms of cost li beirvj morginalty ovtt £10.OCA) for the year arbd expected to (>)ntlnue rNng in futwe years. Plans for future wrfods The Trustees have be8n granted a 999 year lease and wlll continu8 to run tha Chaflty In accordan wlth Ihg Deod. Orpington Vlllage Hall Trust Trustees. Annual Report{G Year ended 31 December 2023 The trustees. annual Tewrtwas approved on 12 Juty 2024 and signed on bohalfofthe board oftrustoos Mr Ca ee Orpington Willage Hall Trust Independent Examlnerfs Report to the Trustses of Orpington Willage Hall Tru$t Year ended 31 December 2023 I report to the trustees on my examlnallon of ts financial statements of orpIngt￿ VNlage Hall Trust {Ihg charity) for the year ended 31 December 2023. R•8pon8lbilities and basis of rewt A8 ts trustees of Ihe you are resp(ThitAe for the preparalion of the financial stslerronls in accord8nce the requirgmenls of the Charities P£t 2011 ACV). I retth In reSp￿t of my examlnation of ￿ tharrVs finan(?al statements carrlgd ¢Art urmler 88dlon 145 of the 2011 Act and In carrylng out my examination I have folknved al the applkable Dkecuons glven by the Ch81ity commi￿Oft under sgction 145(5Kb) of the Acl. Inde￿nd￿nt examlnerfs statement I have completed my examination. I conffirni Ihal ￿ material matters have come lo my attenkn In ¢onn8ction wilh the examinatYJn giving me cause to believe that in any material re$Fect accountiro records vM8 not kepi in re$￿t of thg ¢*arity as required by seGtp)n 130 of the tl)e ffinanod statements do accord with ttvjse reC￿d5. (Y the finanaal statements do not 0)Mp￿ wilh th& applicab￿ requin))ents concernlng the fomi 8fKI content of accounts set out in the Chartties {ALcounts and Reports) Regulations 2008 other than any requirernenl that Ihe accounts give a Irue and view whith 15 not a matter considered as part of an y)deFw¥Jent examinalicffl. I have no concems and have coff* acro￿ matters in connectlon with the examinatlon to whlch attention shoukt be drawn in this rewt ￿ ￿der to enablg a proper understsrKlirvJ of the aGcounl$ to be reached. LLQ cC￿k & Co Accountants LLP Chartered A¢￿untants & Regk8tered Independent Examiner RNerside Business Centre RNer Lawn Road TonLvidgg Kent TN9 1EP 12 Juty 2024 Orpington Vlllage Hall Trust Statement of Financlal Actlvttles Year ended 31 December 2023 2023 Unrestrided fvnds Total funds Total funds 2022 Not• Income and endowments Donations and lggacies Other inco 130.860 7,019 130,860 7,019 147.727 64,334 Totsl Incom& 137.879 137.879 212.061 Exp•ndlture Expendilure on ralsing funds.. Costs of raising donations and legacies Expenditure on charItab￿ acllvltle8 Total expendlture 190,602 4,249 194,851 190.602 4,249 194,851 155,089 4,386 159,475 Ngt {gxp•ndltureyln¢orne and nel mwoment In funds 156,9721 {56,972) 52,586 Rocon¢lllalloD ot lunds Totsl funds brought fO￿ard Total funds carrl•d fopNard 72,315 15,343 72,315 15.343 19.729 72,316 The statement of financlal actlvllles Includes all galns and losses recognlsed In the year. All In¢om& and oxpenditurn derive from conlnulng a¢tlvlll88. The notsj on pogeB 8 to 13 forni ofthes• flnan¢lal $tat•m•nts. Orpington Vlllage Hall Trust statsment of Flnanclal Posltlon 31 December 2023 2023 2022 Note Current assets Cash at bank and in hand 16,303 77,322 Crodltors." amounts falllng duo wlthln ong ygar Net current av4ets 13 5,007 15,343 15,343 15,343 72,315 Tot)1 assets1o8s currnnt Ilabllltles 72,315 72,315 Net assèts Funds of the charity UnrestriGt8d funds 15,343 1&343 72.316 Total charlty fvnds 14 72,316 These financial statements were approved by the board of trustees and aLrthorised for Is$u$ on 12 July 2024. and aro signgd on bghalf of tho board by: MrP Trustee Th• nots$ on page¥ 8 to 13 fèmi part of Ih•8• Ilnanclal statemen¢8. Orplngton Village Hall Trust ststement of Cash Flows Year ènded 31 December 2023 2023 2022 Cash flows from operatlng actmtl Net lexpendilureyincome (56,972) 52.586 Adjuslmenls for Interest payable and slmllar ¢hargos A¢cN8d expenBe 61 78 81 Changes In.. Trade and other ¢xodltor8 (4,125 {60,9581 (3501 52.383 Cash 9gnerated from oper8tlon8 Interest pald Not rAsh (u8•d Inyfr￿n cFeraUrvJ (611 (61,019) (811 52.302 N•1 {d•cr•a•g)Iln¢r••sg In ush •nd •qulv•hnt• Cash and cuh •qulval•nt8 at b•glnnlng ol y••r C••h •nd ¢uh •qulv•l•nt• •t •nd of y••r {B1,019> 77,322 16,303 52.302 25,020 77,322 Tho p•gM 8 tt> 13 dlh•se financlal •tat•m•nts. Orpington Village Hall Trust Notes to the Flnancial Statements Year ended 31 December 2023 G•Mral Infomiatlon The charity is a pubnc benofft gntity and a feglstered charity in Engtand and Wale¥ and is uruncorw)rated. The address of the principal offic6 is Orpirylon Village Hall, 311 High Street, Orplwton, Ken( BR6 ONN. Slat•m•nt ol cornpll•n The8e flnarthl 818t8mnts havo b￿n wop¥od In eompll8nL* FRS 102. Tro Flnanclal Reportlng Slandar(l appkatAe In lh8 UK and th? Republlc of Ir•land', th8 Statement of Re¢ommerKled Pra¢tbce appticgble lo charllkn preparln9 thelr accounts In accordance wllh the Flnoncial Reportin9 Standard app1kab￿ In ts UK and Republlc of Irekgnd (FRS 102) {Charttl88 SORP {FRS 102)) and th6 Chanth AGI 2011. Accountlng pollcl•¥ B•sl• of pr•paratlon The financlal ststements have boen prepared on th8 hI81c￿Cal c081 basls, as MOd￿led by the revaluallon of certaln finandal assets and Ilablmej and Inve8lmont proportles measured at falr Value through Incom8 or expendlture. Tho financ￿1 stslgmgnts prgpargd In 81orflThJ, whkh Ss Ihe furKloMI ¢urferw of the entlty. Golng conc•rn There aro no m•lorfal unc¢rtainlios •b￿rt the 8bllKy to C￿lIn￿¢. Judg•m•nts and key •ourc•s of Mtlm•llon ￿n￿rtaInty The preparation of the financlal 8lalemgnt8 rtquiros managernnl lo make Judgements, asllmal88 and 85sumpllon8 that 8ff8ct th8 amounts reported. These esllmale8 Ond ludgemgnts arg ¢onllnually ro￿•W•d and are bo88d on expe￿nCe and other faths, Includlng oxpectalh)ns of fvlure evMts that are belleved to bg rea81)n•￿e under ¢bNM8￿C•s. Fund aeeountlng Unrestrkted fund¥ wo 8vo4•bl¢ for use al tho dlgcrntlon of the trwl•e• to lurthw any ol the charit18 purpo8e8. Deslgnated funds arfr ￿lestr￿tsd funds eamwrted by the trus1088 for part1￿1)r fvtyre pro￿ or commitment. Restrlcted fvryJ8 om $uWect¢d to r•strlthJn8 on 8xp8ndKure declared by the donoror through the ternis olan appgal, and f￿1 Inlo one of two $ub41a$$¢$: rest￿Cled In￿me funds or en(lowmont nds. Orpington Willage Hall Trust Notes to the Flnanclal Ststsments (conthiu80) Year ended 31 December 2023 Ac¢ountlng pollclel (cth Incomln9 re•oiir¢ All incoming resources are induded in th¢ slatemenl of finan(yal aclivilies when enlill8menl has pas$gd lo the chority: it is probable that the ecommk bereffts asswiated wth the transaction will flow lo the charity and the amount can be rel￿b￿ mgasured. Thg followin9 speafK p0￿cleS are applied to partlcular categories of In￿me trom donatlons or grants18 recognised there is evldonGo of ent5tknmenl lo the gift. receipt bs probable and its amount can bg measurod reliatty. ga¢y in¢om• is re¢ogiM8ed wh8n recw Is probgbS9 enlltknont Is aslabllshed. Inwmg frorn donoled goc4Js L8 measured at the lalr value of tho goods un￿sS Ihls 18 Imprac￿¢￿ lo measure rel￿bly, In whlch ca80 the v8hJe18 dorlvod from tha cost to the donor or the esllm8ted res8t6 valu•. Donated lad1￿185 and s&rvl¢4$ aro ro¢ognls8d In th8 accounts wh$n ￿1Ved rf the value can bo robabty mgasured. No amoun18 arn Included for the contsibUti￿ of general vdunleers. I￿orne from contracts fu suppty of serylLW 18 reGognlsed wlth the delbvgry of the contracted 8ervlce. Th18 k8 da851f￿ as unrestricted fund8 unless there Is a contractual requlremenl for ￿ lo be 8ponl on a partknlar purpos• and ratumad If un8p8nL In whlch case tt may be regarded a8 restrlcted. R•￿￿r¢•# •xp•nd•d Exponditur818 rocognlsed on an accruab ba818 a8 811thThty18 InvJrr•d. Exwnditurn Includgs any VAT which cannot bo fulty recover¢d. arAI L8 dassI￿d under headlnp of the Stalemenl of fin8nclal actNltl•¥ lo vknich il r•lgtes'. oxp8ndilur8 on ralsing funds [r￿￿je$ Ihe c08ts of all fvn¢*a181ng adlvitl•8. 8vont•, non- eharitable tradlng aC￿￿tles. and the sale of dcrfwlad gocrtfjg. expenditure on charltable actfvltles IndLKle8 811 costs Incurred by a charlty In undertaklng 8¢tlvrtie$ thal further rts ¢haritable aimg for the benefrt of ils beneficlarfes, Including those Support costs and costs relatlng to the k¥)vemwKo of the tharity apportloned to ¢harliablo activitles. otherexpgndlture InC￿deS 811 expendlbJr8thatls related la r8Wng fund8 forth• ch•rlty nor part of its expeThJlture on charllable acbvltigs. All ¢osts arn 8110¢8tod to expendlture catwkn the use of the reBou￿. Dlrect Costs attlbutabb lo a slng19 actlwty gre alhxat•d dlractty lo that acbvlty. Shared costs are apportlonod be￿88n the 8ctivlties they contribute to on a reasonablg. justitsble and ¢onslslenl b8$1s. T4nglble aM•l• Tangible assets arg In￿81￿ r8cordgd atcosl and $ubwuenUy staled al cost les5 any8ccumulated depreclation and Impolrrr*nl ￿￿¢$. Any tangible a￿tIS carried at revalued amounts arg recorded at the falr value al the data of r8valuation *ss any 8ub8equent accumulated d8prec1at￿n and subsequent occumulated iThwairment kisses. Orpington Vlllage Hall Trust Notes to the Financial Statements (¢oRthJyod) Year ended 31 December 2023 A¢counllng pollcles (e Tanglble assets increa58 in the carr￿r￿j alr￿n1 of an asset as a result of a revalualton. t5 recognised in other reGognis8d gatyis and k)sses. unless it revètses a rtharge for impai￿ent that has prevlously been r8cognis8d as exF*ndiiure within the statemènt of financml actwrbes. A decrease in the carrylrwj amount of an asset as a result of revabjation. ts re¢ognised in other rgcognised gains and losses, except lo which it offsets any previous revalualM)n gain. in whlich case the loss is shown wilhln other rwnised gains aThJ10s$9s on ￿ slalwnert offfftanclal 8th1t￿. Deprn¢latlon Depredatton is o￿lated so as towrite off the GostorvathtiLm of an assel.18ss its restdual value. over Ihe ￿eful ￿noMIC lrfe ofthat asset as foNcMB: Equwent 25% str￿tht Inè Impalrniont of •¥¥ets A Toview for indicators of Imparment Is caThied out at each reportkng date. wlth the recoverable amount belng esUmate(I wher8 suth Indlcators exlst. Where the carylng value exceeds Ihe recoverab￿ amount. the a5sel is impaired accordiThJty. Prior iTnpairments are also reviewed for possiblé reversal at eath repoty date. For the purposes of IMpawm￿l t¢sllng. when It 1$ not possible to estimate the recoverab￿ amount of an indmdual asset, an estimate 15 made of Ihe recoverable arnounl of the cash4Jeneraling unil to wfiich the asset bekjws. The cash-generating unit is Ihe smallost pJenlifiable group of assets that includes the asset and generates cash Inl10￿ that largely Independent of the cash Inft(Yws from other assets (x groups ofassets. F(Y Impairment lestirvj of goothMII, the goo(knTh acquired in a business combinatlon Es. from the acqulsitton date, allocated lo each of the cash-generaliry uThts that are gxpgded to benefrt from the synergies of the combination. inpecli¥e of whethgr other assets or liabilitigs of the chaiity are assigned lo those units. Flnanclal Instrunwnts A financial asset ￿ a financial ￿8b11 ity Is recognised onty the tharty beu>mès a paty lo the conlracbjal provlsk)ns of the Instrument. Basic finanaal instruments are initially recx)gnised at the amount recelvable or payable including any related tranwlion co$ls. Current assets and ￿rIen1 liablilies are subsequthty measured at the cash orother consijeration Debt Instruments are $ubsequentky measured at aMOrt￿ o)sL Where investmenls in shares arg publicty tsaded or thek fair value can othepHi5e be measured relIab￿, the investrrent subsequenty measured at f8ir Val￿ 4wlh thanges in fair value recognised in Income and Qxpgnditure. All other such inve9tsnents are subsequenuy measured at cost ￿83 Impatrmenl. 10 Orplngton Willage Hall Trust Notes to the Flnanctal Ststements fGon(&iu Year ended 31 December 2023 Accountlng poli¢les Flnanclal Instruments (CAthAoJ Other financial in5tnJmonts, indudlng derivatpies. are initialty réc4Jgnised at fair value. unth$ paymenl for an asset is deferred beyo￿ nomwl business temis or financed at a rale of interest Ihal is not a mathet rate, in which case the asset 15 measured at the present value of the future payments discounted at a market rate of int￿t a swrilar debt instrument. Otr￿r flnanctal Instruments are subsequentty measured atfairvalue, wlth any changes recognlsed in the 31atement of financial aciivitses, with the exceplion of hedging instruments in a designated he(hJ'ng relationship. Financial assets that measured at C05t or amortised cost are reviewed for objective evidence of Impalmienl at the end of each reporting date. If there 15 objective evidence of impairment, an impairrr*nl loss is reo)gnksed under Ihe appmpriate headirKJ in the slatement of financial aclivllies kn wtiich the inibd gain was re￿nIsed. For all ¢qulty instruM￿ts regardloss of swjnificarts. aNI Ol￿r￿nanC￿l asséig that are Indlvldually signfficanl. these are as%ssed individually for impairnenl. Other financial a￿ets are either assgssed indNidualty or grcmjped on thg basis of similar credit risk tharacteristics. Any reversals of trnpalrn)ent a￿ re(wnlwJ ￿M￿diate￿￿. lo extent that the revewl does not resur( in a caryin9 amount of ￿ finanual asset that exceeds what carrylng amount woukl have been had the impainnent not previ￿￿lY been recognised. Donatlons and legacles Unreslitled Restricted Total Funds Funds Funds 2023 Donatlon$ Hall rentals Fundraisuig In 16.303 13 Orpington Vlllage Hall Trust Management Information Yoar ended 31 DeG8mber 2023 Tho followlng pag•• do not fomi part ollhe flMn¢lal 8tatom•nts. 14 Orpington Vlllage Hall Trust Detsiled Statement of Flnanclal Actlvilies Y•ar ended 31 December 2023 2023 2022 Income and endovmwnts Donatlgn¥ and legacles Hall rentaL8 Fundraislng Income Donatlons Advertlslng Demen￿a Cafe COVID grants Rgstricied grant 130,810 122.774 2.390 636 4,000 17,138 147,727 130,880 Other Income Insurance CLqlm Interest recelved 84.319 15 19 7,019 84,334 Tolal Incom• 137,879 212,061 15 Orpington Willage Hall Trust Notes to the Detalled Statement of Financial AGtivltles Year ended 31 December 2023 Expendlture Costs Of ralslng donations and lega¢les Wages and salaries Fadllty costs Rates SeNice charges Waste managemgnt Insurance Electricity and gas Health and safety Lease of fioor cleaning machine Cleaning Repairs and malntenance Telephone Postage, stationery and printing Web sSle costs Licences Dementla café expenditure Arts and culturè grant expendituro 99,792 103,887 1,906 3.170 1,947 1,160 11,804 6,866 1,801 336 772 12,248 617 173 534 2,111 725 5.032 1.130 64,118 491 771 11.161 1,380 8T1 9,011 833 670 190,602 155,089 Expendlture on charitable actfvitle8 Legal and prole$sional fees Other Interest payable and sSmllar charges DotailedSOFAExpenditureOnCharitsbleAetivili8sTypa2H 3,018 61 1.170 3,688 81 617 4.249 4.386 Totsl expenditure 194,851 159,475 Net lexpondllure)nncome (56,9ni 52,586