FRIENDS OF CROFTON OAK SCOUT GROUP Registered Charity Number 302954 Annual Report and Accounts for the year ended 31 December 2023
FRIENDS OF CROFfoN OAK SCOUT GROUP Trusted Report for the Year Ended 31 Oetember 2023 Introdurtion The principal attrrfity of the Charity continues to be the maintenance of the Scout Hut. Crofton Road. Orpington. Kent for the use of Crofton Oak Scouts. Guides and associated groups. Volunteers The mnning of the Scout Hut arKI its administration is undertaken by volunteers. Trustees, and users on an unpaid basis. The Trustee5 are grateful for this help in ensuring that safe facilities are available for the youths involved in Scoutin8 and Guiding. The Trustees Mr lan Harris (Chairl Mr lan Cottrell (Treasurer) Mrs Lesley Parsons (Secretary) Mr lan Jenkins Mr DavFd Greef Results Total Income for the year wa5 £33,73912022- £28.643) and total expenditure lincludin8 depreclation of £4.0421 was £29.332 {2022: £19.4541. The ex55 of income for 2023 was E4,40712022." £9,189). The increase in expenditure was primarily due to a 2f)M increase in enew costs, from £3.507 to £10.473. This increase had been anticipated and the Trustees raised rental costs to partially offset it. New energy contracts were put in place towards the end of 2023 and at the start of 2024 at lower rates so the Trustees. expectation is that expenditure in 2024 will fall. albeit not to pre-energy crisis levels. As proposed In the 2022 Trusteeg Report the Trustees continued to: al maintain the grounds and premises during 2023 and bl replenish the Charitys cash reserves. £2.658 was spent on a lawn mower and £3,643 was spent on repairs and Maintefian to the buildin8 and grounds12022: £2,567}. Unrestritted reserves increased to £33.339 12022: £28.9321 and desi8nated reserves remained at £so,(th. Futhre Plan5 The Trustees plan to continue to maintain the Scout Hut and grounds and to continue building a cash reserve to replace the buildintys roof which, in 2022, was estirnated to have a mainIn8 lifespan of about fNe years with annual repair work necessary in the interim. Rlsk The Trustees have reviewed the risks to the Charity and consider that the major risks are personal injury to the users and neighbours. fire and vandalism to the building. The Trustees have acted to miti8ate and control these risks and continue to maintsin the premises and grounds and consider there is adequate Insuran in pla. Agreed by the Trustees The Trustees approved this Report on 2* September 2024 and authorised the Chairnian to sign tt on their behalf. lart Harris. chaornn. 28 September 2024 Page I
FRIENDS OF CROFfoN OAK scour GROUP Independent Examine¢5 Report Report to the Trustees Friends of Crofton Oak Scout Group On accounts for the year ended 310ecember 2023 Charity no 302954 Set on pages 3to5 Respertlve responsibilities of The Charity's Trustees are sponsible for the prepardtion of the accounts. The Trustees and examiner Charivs Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is reded. It Is my spOnsIbl11ty to: examine the accounts under section 145 of the 2011 Charities Act, follow the procedu$ laid down in the general Dirertions given by the Charity Commission (under section 1451511bl of the 2011 Charities Act, and state whether material matters have come to my attention. Basls of independent examinerfs I have completed my examination. I confimi that no material matters have ststement come to my attention in connection with the examination 8iving me cause to believe that in any material respect: the accountin8 records were not kept in accordan with section 130 of the Charities Act: or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Sned: Date: Name: GRGStiff Parkde. Park Avenue. FarnborouEh Park. Orpington. Kent BR6 8LH Page 2
FRIENDS OF CROFfoN OAK scour GROUP Statement of Financial Activities for the Year Ertded 31 Drnber 2023 Notes 2023 2022 Income Charitable Income Activities for Generating funds Interest Grants Gifts Total Incomlng Resour Expenditure Charitable expenditure Net Income {expenditsre) and net movement in funds for the year 4.826 28,680 233 24.819 20 33.739 28,643 29.332 4,407 19,454 9.189 Reconclllatlon of Funds Reserves Brought Forward ReseNes transferred Reserves Carriéd FOrnrd 83,339 The Statement of Finanaal Activities includes all gains and losses reco8ni5ed in the year. All income and expenditure derive from continuin8 actmties 78,932 69.743 78.932 Balance Sheet as at 31 December 2023 Note5 2023 202Z Flxed Assets 40,417 Current Assets Debtors Bank Total CurrentAssets 46.964 46.964 38,515 Less credltors due wlthln 12 months Net Current Assets 46.964 38.515 Total Assets 83,339 78.932 Reser¥es Designated 50,OCM) 33,339 28,932 Total resekves 83,339 78,932 Notes I to 8 form an integral part of these financial statements. The Trustees approved the Financial Statements on and authorised the Chairman to sign on their behalf. lan Harris. Chaimwn. 28 Septernber 2024 Page 3
FRIENDS OF CROFTON OAK SCOW GROUP Notes to the Financial Statements forthe year ended 31 December 2023 Incomlng Resources from Charftable Artivitses Charttable income is the IOrne recep4ed from the Scout and Guide groups who are the benefKiaries of the charity. Income from Actlvltles for Generatln8 Income Income is mainly related to lettings of the Scout Hut when not in use by the beneficiaries. These letting5 allow the Trustees to ensure that the Scout Hut and grounds a maintained to ensure the safety of the children and helpers using the facilities. Charltable Expenditure All expenditure incurred by the charity in 2023 and 2022 was in respect of maintaining and improving the Scout Hut for its use by the beneficiaries. Recurring expenditure was £22,63212022- £14.9631. NOn-Currin8 expenditure was £2,65812022- £0) on a lawn mower. Depreciation was £4.04212022 - £4,490). No payments are made to Twstees other than for the reirnbursement of the costs of materials bought on behalf of the charity. Tanglble Flxed Assets 2023 2022 Flxed Assets Cost as at start of year Additions Cost as at end of 141.150 141,150 ear 141,150 141,150 Depre¢iation As at start of year Charge for year As at end of ear l(XJ,733 4,042 104.775 96,243 4.490 Net bookvalue as at end of year Net book value as at start of year 36,375 40.417 40.417 The Trustees appfy a IO% tharge on the net book value before depreciation at each yearend. The Trustees own the freehold of the Scout Hut and its grounds. which were donated in 1954. In 2019, the entire land totslling l.IX)5 acres was registered gNing possessory title to the Trustees. Land title number SGL8079W fer5. The Truslees do not have the skills to place a value on the land and property on an on80ing basis and consider the expense of obtainin8 an independent valuation prohibitive. The value of the fixed assets relates to improvements and extensions made to the Scout Hut since 23. Page 4
FRIENDS OF CROFfoN OAK SCOLrr GROUP Notes to the Financial Statents for the yearended 31 December 2023 continued Note Debtors Every yearthe Trustees endeavourto try to ensure that all rent and other payments due have been recerved before the year end. At 31 December 2023 there was £0 due {2022 - £0}. Bank The bank balances relate to the current account £11.62412022- £13.4091 and Savings account £35,34012022- £25.106}. Credltors The Creditors at the year*nd toLilled £O12022- £0). All income and expenditure in 2023 and 2022 related to Un$tritted reserves. A Designated Reserve of £50,¢JXJ remains in pla to provide for any significant expenditure on repairs or renovations in the future lin 2022 the roof wa5 estimated to have a remaining lifespan of about fNe years with annual repair work necessary in the interim). Page 5