TRUSTEE5' ANNUAL REPORT FOR THE YEAR ENDED 31" DECEMBER 2020 THE CONEY HALL TRU The Assembly Halls. 16-18 Gate5 Green Road, West Wickham. Kent, BR4 9JW Charty Commission Registered Nurnber 302952 TRUSTEES: The trustees who served during the year were as follow5: Mr Chris Cooper Ichaimianl Mr Dennis Moor Iretired 28.9.20 Mrs Susan Sargeant (retired 16.3.20) Mr Jeffery Seabrook Rerfd Jonathan Ward Mr Robertsmithwn Mr Chrlstopher Beckley Mrs Jennifer Harknett Two trustees are appointed by the PCC of St John'5 Church. West Wlckham and one each by Coney Hall Willage Residents AsxKiation and Wickham Common Residents a55OCl3tion. The Rector of St John's Church, West Wickham is appointed ex￿fFIci0 as a trustee. Other trustees are co-opted at the discretion of the app)inted trustees. The trustees receive no remuneration. GOVERNANCE.. The charity 15 governed by its trust deed dated iith March 1940 and a Charity ComMi￿10n Scheme sealed in 2(MJ3. 08JEcfs: The trustees have regard to the 8uidance issued by the Charity Commission on public benefit. The objectives of the trust are to provide a community centre prlmarily for the benefft of local residents and to promote and provide accommodation and facilities for educational and recreational artivities carried on by local organisationk The trustees consider that the charity ha5 achieved its objectives during the year under review. FINANaAL posmoN: Loss of income due to Covid re5trittions was mitl8Oted by a government grant and some member5 of stsff were furloughed for part of the year under the Job Retention Scheme. In the opinion of the trustees the financial results for the year were satisfattory and the trust's pollty of maintaining adequate Teseples to cover up to six months105s of incoffÈ has been achieved. No funds are in deficiL Slgned on behalf of the trustees Chris Cooper- Chairman Date ## **Charity No. 302952** ## **Coney Hall Trust Assembly Rooms West Wickham Kent** **Report and Financial Statements For the Year Ended 31st December 2020** ## _**Challis & Co**_ Chartered Certified Accountants Brewery House High Street Westerham Kent TN16 1RG ## **Coney Hall Trust Assembly Rooms West Wickham Kent For the Year Ended 31st December 2020** ||Page| |---|---| |Statement of Trustees' responsibilities|1| |Independent Examiner's report|2| |Income and Expenditure|3| |Project Fund|4| |Statement of Assets and Liabilities|5| |Notes to the accounts|6| **Accountants Report Coney Hall Trust Assembly Rooms West Wickham Kent For the Year Ended 31st December 2020** ## **Statement of Trustees' Responsibilities** The Charities Acts require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :- - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. - state whether applicable accounting standards and statements of recommended practice have been followed , subject to any material departures disclosed and explained in the financial statements; The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for irregularities. The trustees are also responsible for the contents of the trustees' report, and the responsibility of the independent examiner in relation to the trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements. 1 ## **Accountants Report Coney Hall Trust Assembly Rooms West Wickham Kent** I report to the trustees on my examination of the accounts set out on pages 3 to 6 of Coney Hall Trust Assembly Rooms West Wickham Kent (the Trust) for the year ended 31st December 2020. ## **Respective responsibilities of trustees and examiner** As described on page 2, the Charity's Trustees are responsible for the preparation of the financial statements in accordance with the Charities Act 2011 (the Act). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charities Commission under section 145(5)(b) of the Act. It is my responsibility to: - a) examine the accounts under section 145 of the 2011 Act; - b) to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act - c) to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a 'true and fair view' and the report is limited to those matters set out in the next statement. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Adrian Challis, FCCA Challis & Co** Chartered Certified Accountants Brewery House High Street Westerham Kent TN16 1RG Date: 30th June 2021 2 ## **Coney Hall Trust Assembly Rooms West Wickham Kent Income and Expenditure - Unrestricted Funds For the Year Ended 31st December 2020** |**Income**
Letting of Premises and Equipment
Covid - Business Grant
Donations
Fund raising
Fund raising expenses
**Income from Activities**
**Expenditure**
General Maintenance and Cleaning
Major Repairs
Heating and Lighting
Electricity
Gas
Rates Licences and Insurance
Council Business Rates/Refuse
Water Charges
Insurance's
Performing Rights Society
Management Costs
Stationery
Telephone
Internet
Printing and Stationery
Refreshments
Staff etc.:-
Salaries / Wages and NI costs
Job Retention Scheme
Staff Pensions
Other
Miscellaneous
Consultancy
Bad debts
Accountancy
Transfer to Project Fund
Total Expenditure
**Excess Income / (Expenditure) for**|**2020**
65,655
25000
0
0
0
(71)
24,929
90584
4,021
2,830
2461
4146
6,607
4062
555
4315
0
8,932
(113)
1336
236
76
26
1,561
61496
(10,916)
2346
52,926
48
0
610
660
1,318
11,500
89695
**the year**
889|**2019**
116,915
60
1,258
(121)
1,137|**2019**
116,915
60
1,258
(121)
1,137| |---|---|---|---| ||2461
4146|2866
4549|118112| ||||7,551
8,284
7,415
12,452
2,690
58,693
890
19,000| ||4062
555
4315
0|6460
685
4260
1047|| ||(113)
1336
236
76
26|231
1167
354
840
98|| ||61496
(10,916)
2346|57427
0
1266|| ||48
0
610
660|59
171
0
660|| ||**the year**||| ||||116975| ||||1,137| 3 ## **Coney Hall Trust Assembly Rooms West Wickham Kent Income and Expenditure For the Year Ended 31st December 2020** |**Project Fund -unrestricted funds**
**Income**
Transfer from General Fund
Skipton Bond
National savings interest
Deposit Interest
**Total Income**
**Expenditure**
0
Total Payments
**Excess of Income / (Expenditure) for the year**|**2020**
11,500
779
195
221
12,695
0
0
12,695|**2019**
19,000
1,249
176
228| |---|---|---| |||20,653| |||0| |||0| |||| |||20,653| 4 ## **Coney Hall Trust Assembly Rooms West Wickham Kent Statement of Assets and Liabilities as at 31st December 2020** |||**2020**||**2019**| |---|---|---|---|---| |**Cash Funds**||||| |Cash at bank||84740||60891| |Business Reserve Account||39162||38941| |Cash in hand||2653||2724| |National Savings||24589||24394| |Cash fund at end of year||151144||126950| |**Other Monetary Assets**||||| |Outstanding Hire Fees||10158||21098| |||10158||21098| |**Investment Assets**||||| |Skipton Bond||41000||41000| |||41000||41000| |||||| |||202302||189048| |**Assets Retained For Charities Own Use**||||| |Coney Hall Rooms - property||||| |No valuation available. The revised Scheme,' Coney Hall||Trust' dated||| |6th January 2003 vested the property with the Charity Commissioners.||||| |COIF Charity Funds - Value at the 31st December 2020||7654||6970| |||7654||6970| |**Liabilities**||||| |Advance Hall Hire Fees||1846||2761| |Contingency deposits||0||750| |Creditors and Accruals||3160||1825| |||5006||5336| |||||| |**Net Assets**||204950||190682| |**Unrestricted Funds**||||| |**General Fund**||||| |Balance 1st January 2020|26170||##|| |Excess Income / (Expenditure) for the ye|889|27059|##|26170| |**Project Fund**||||| |Balance 1st January 2020|79142||##|| |Excess Income / (Expenditure) for the ye|12,695|91837|##|79142| |**Sinking Fund**||||| |Balance 1st January 2020|37400||##|| |Excess Income / (Expenditure) for the ye|0|37400|0|37400| ## **Restricted Funds** |**Restricted Funds**|**Restricted Funds**||| |---|---|---|---| |Permanent Endowment Fund - Restricte
31247
Sinking Fund Investment - Restricted Fu
9753
COIF Charity Funds
7654
**Total Funds**||##
##
48654
##
47970
204950
190682|| ||||| ||||190682| Approved Mr Chris Cooper Chairman Trustee Date: 28th June 2021 5 ## **Coney Hall Trust Notes to the Accounts For the Year Ended 31st December 2020** ## 1 **Accounting policies** The financial statements have been prepared under the historical cost convention. Incoming resources are accounted for on a receivable basis. Rental income is included in the income and expenditure account on a receivable basis. Bank Interest received is included on an actual receipts basis. Liabilities are recognised on the accruals basis in accordance with normal accounting principles, modified where necessary in accordance with the guidance given in the Statement of Recommended Practice for Accounting and Reporting, issued by the Charity Commissioners for England & Wales . 6 ## **Charity No. 302952** ## **Coney Hall Trust Assembly Rooms West Wickham Kent** **Report and Financial Statements For the Year Ended 31st December 2020** ## _**Challis & Co**_ Chartered Certified Accountants Brewery House High Street Westerham Kent TN16 1RG ## **Coney Hall Trust Assembly Rooms West Wickham Kent For the Year Ended 31st December 2020** ||Page| |---|---| |Statement of Trustees' responsibilities|1| |Independent Examiner's report|2| |Income and Expenditure|3| |Project Fund|4| |Statement of Assets and Liabilities|5| |Notes to the accounts|6| **Accountants Report Coney Hall Trust Assembly Rooms West Wickham Kent For the Year Ended 31st December 2020** ## **Statement of Trustees' Responsibilities** The Charities Acts require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :- - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. - state whether applicable accounting standards and statements of recommended practice have been followed , subject to any material departures disclosed and explained in the financial statements; The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for irregularities. The trustees are also responsible for the contents of the trustees' report, and the responsibility of the independent examiner in relation to the trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements. 1 ## **Accountants Report Coney Hall Trust Assembly Rooms West Wickham Kent** I report to the trustees on my examination of the accounts set out on pages 3 to 6 of Coney Hall Trust Assembly Rooms West Wickham Kent (the Trust) for the year ended 31st December 2020. ## **Respective responsibilities of trustees and examiner** As described on page 2, the Charity's Trustees are responsible for the preparation of the financial statements in accordance with the Charities Act 2011 (the Act). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charities Commission under section 145(5)(b) of the Act. It is my responsibility to: - a) examine the accounts under section 145 of the 2011 Act; - b) to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act - c) to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a 'true and fair view' and the report is limited to those matters set out in the next statement. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Adrian Challis, FCCA Challis & Co** Chartered Certified Accountants Brewery House High Street Westerham Kent TN16 1RG Date: 30th June 2021 2 ## **Coney Hall Trust Assembly Rooms West Wickham Kent Income and Expenditure - Unrestricted Funds For the Year Ended 31st December 2020** |**Income**
Letting of Premises and Equipment
Covid - Business Grant
Donations
Fund raising
Fund raising expenses
**Income from Activities**
**Expenditure**
General Maintenance and Cleaning
Major Repairs
Heating and Lighting
Electricity
Gas
Rates Licences and Insurance
Council Business Rates/Refuse
Water Charges
Insurance's
Performing Rights Society
Management Costs
Stationery
Telephone
Internet
Printing and Stationery
Refreshments
Staff etc.:-
Salaries / Wages and NI costs
Job Retention Scheme
Staff Pensions
Other
Miscellaneous
Consultancy
Bad debts
Accountancy
Transfer to Project Fund
Total Expenditure
**Excess Income / (Expenditure) for**|**2020**
65,655
25000
0
0
0
(71)
24,929
90584
4,021
2,830
2461
4146
6,607
4062
555
4315
0
8,932
(113)
1336
236
76
26
1,561
61496
(10,916)
2346
52,926
48
0
610
660
1,318
11,500
89695
**the year**
889|**2019**
116,915
60
1,258
(121)
1,137|**2019**
116,915
60
1,258
(121)
1,137| |---|---|---|---| ||2461
4146|2866
4549|118112| ||||7,551
8,284
7,415
12,452
2,690
58,693
890
19,000| ||4062
555
4315
0|6460
685
4260
1047|| ||(113)
1336
236
76
26|231
1167
354
840
98|| ||61496
(10,916)
2346|57427
0
1266|| ||48
0
610
660|59
171
0
660|| ||**the year**||| ||||116975| ||||1,137| 3 ## **Coney Hall Trust Assembly Rooms West Wickham Kent Income and Expenditure For the Year Ended 31st December 2020** |**Project Fund -unrestricted funds**
**Income**
Transfer from General Fund
Skipton Bond
National savings interest
Deposit Interest
**Total Income**
**Expenditure**
0
Total Payments
**Excess of Income / (Expenditure) for the year**|**2020**
11,500
779
195
221
12,695
0
0
12,695|**2019**
19,000
1,249
176
228| |---|---|---| |||20,653| |||0| |||0| |||| |||20,653| 4 ## **Coney Hall Trust Assembly Rooms West Wickham Kent Statement of Assets and Liabilities as at 31st December 2020** |||**2020**||**2019**| |---|---|---|---|---| |**Cash Funds**||||| |Cash at bank||84740||60891| |Business Reserve Account||39162||38941| |Cash in hand||2653||2724| |National Savings||24589||24394| |Cash fund at end of year||151144||126950| |**Other Monetary Assets**||||| |Outstanding Hire Fees||10158||21098| |||10158||21098| |**Investment Assets**||||| |Skipton Bond||41000||41000| |||41000||41000| |||||| |||202302||189048| |**Assets Retained For Charities Own Use**||||| |Coney Hall Rooms - property||||| |No valuation available. The revised Scheme,' Coney Hall||Trust' dated||| |6th January 2003 vested the property with the Charity Commissioners.||||| |COIF Charity Funds - Value at the 31st December 2020||7654||6970| |||7654||6970| |**Liabilities**||||| |Advance Hall Hire Fees||1846||2761| |Contingency deposits||0||750| |Creditors and Accruals||3160||1825| |||5006||5336| |||||| |**Net Assets**||204950||190682| |**Unrestricted Funds**||||| |**General Fund**||||| |Balance 1st January 2020|26170||##|| |Excess Income / (Expenditure) for the ye|889|27059|##|26170| |**Project Fund**||||| |Balance 1st January 2020|79142||##|| |Excess Income / (Expenditure) for the ye|12,695|91837|##|79142| |**Sinking Fund**||||| |Balance 1st January 2020|37400||##|| |Excess Income / (Expenditure) for the ye|0|37400|0|37400| ## **Restricted Funds** |**Restricted Funds**|**Restricted Funds**||| |---|---|---|---| |Permanent Endowment Fund - Restricte
31247
Sinking Fund Investment - Restricted Fu
9753
COIF Charity Funds
7654
**Total Funds**||##
##
48654
##
47970
204950
190682|| ||||| ||||190682| Approved Mr Chris Cooper Chairman Trustee Date: 28th June 2021 5 ## **Coney Hall Trust Notes to the Accounts For the Year Ended 31st December 2020** ## 1 **Accounting policies** The financial statements have been prepared under the historical cost convention. Incoming resources are accounted for on a receivable basis. Rental income is included in the income and expenditure account on a receivable basis. Bank Interest received is included on an actual receipts basis. Liabilities are recognised on the accruals basis in accordance with normal accounting principles, modified where necessary in accordance with the guidance given in the Statement of Recommended Practice for Accounting and Reporting, issued by the Charity Commissioners for England & Wales . 6