Co KENT COUNrY PLAYDIG F￿Ds ASSOCtATtON 98th ANNUALREPORT ANDACCOUN15 for the }'tar eTLdtd 31st DECtrnE￿ 2024 ReBLStered Charity, 302￿1 Dear Sir/ Madam, Notice is hereby given that the Ninety Eighth Annual General Meeting of the Kent County Playing Fields Association will be held at The Dog and Bear Public House on Wednesday 17th September, commencing at 12.30 pm to which you are invited. A copy of the Annual Report will be available from the Secretary on request or can be viewed on our website at www.kentpfa.org.uk. ## **A G E N D A** 1. Welcome by the Chairman. 2. Apologies for absence. 3. Minutes of the Annual General Meeting held on 21[st] August 2024 were confirmed at Management Committee Meeting held on 12[th] February 2025. 4. To consider and approve the 98th Annual Report for the year ending 31[st] December 2024 5. To consider and approve the Ackland Webb Accounts and Balance Sheet for the year ended 31[st ] December 2024. 6. To elect the Members to serve on the Management Committee: - a) Vice President of the Management Committee (2-year term) Propose Richard T.Maylam - b) Chairman of the Management Committee ( 2-year term) Propose Phil Harding - c) Members of the Association (1 year term): - The current members are, Philip Harding, Richard Young, Richard T.Maylam, Andy Griffiths, Cheng Wong , Sue Barnes and Michael Wooldridge. - d) Chairman of the Golf Committee (2-year term) Propose Richard Young 7. To elect the members to serve on the Golf Committee. The current members are, Cheng Wong, and Sue Barnes 9. Appointment of Accountants; Ackland Webb 10. To determine the rates of annual subscription. 11. Any other business for referral to the Management Committee. By Order of the Management Committee. Paul Peacock Secretary 28th July 2025 ## **OBJECT OF THE ASSOCIATION** The Kent County Playing Fields Association is a registered charity and is affiliated to the National Playing Fields Association. The Association is governed by the Rules, amended in June 2022. The Object of the Association is to ensure that there are adequate facilities for recreation in every city, town and village in Kent and, to fulfil this Object, to encourage the provision, improvement, retention and use of playing fields, children’s playgrounds and other recreational centres. ## **Supporting the Association** The Association has a strong membership that is committed to achieving its Object. The extent to which the Association is able to assist with the achievement of its Object, however, is dependent upon the level of financial assistance it receives year-on-year. If you would like to support the Association, Gift Aid and membership forms have been reproduced at the end of the Annual Report for completion and return to the office. A complete list of Members may be obtained on application to The Secretary, 24 Tennison Way, Maidstone Kent ME15 9GE. E-mail: kcpfa@hotmail.co.uk ## **CHAIRMAN’S REPORT** This report covers the 2024 calendar year. Alongside many of the sporting activities it supports, the KCPFA resumed its principal activity, the service of grants and loans where applicable. The Management Committee meetings of the KCPFA during 2024 were held at The Dog and Bear Public House and the Annual General Meeting on the 21[st] August, at the same venue. At this time Trustees approved Ackland Webb accounts for 2023 together with the Annual Report to Trustees and the balance sheet. ## **Grants, Loans and Awards** The KCPFA again awarded several grants to young people participating in a wide variety of sports. It continues to be a real source of pleasure to the Association to be able to support them and to learn of their dedication and excellence. A total of £4,800 was paid from the Hawkes Memorial fund for 2024. The reduced demand for general grants, meant just three organisations received funds, totalling £2,750. These can be viewed on page 7 of this report. At the same time, loans continue to be available to assist with the purchase, layout, and extension of playing fields and the provision, the modernisation and adaptation of children’s playgrounds, clubhouses, sports halls and other recreational facilities. The maximum loan offered, over a fiveyear period, is £25,000, or 80% of the cost of the project, whichever is the lesser amount. **We are keen to make these loans more widely available.** Grant aid is available to parish councils and voluntary organisations towards the cost of providing children’s recreational facilities only. The maximum grant is £1,000 and will be payable upon completion and inspection of the project and the submission of receipted accounts. As far as grants to young people are concerned, the following are available:  **The Virgo Awards** , established in memory of the late Ernest Virgo, a former President and great supporter of the Association, are open to young cricketers to assist with their training, coaching etc up to £300 in any one year.  **The Ivy Hawkes Memorial Fund** : awards from this Fund provide financial assistance for young sportsmen and women in Kent between the ages of 12 and 20.  The maximum award is £300.  **The Edwin Boorman Memorial Fund** established after a former Patron of the Association following his death in 2012 supports new sporting initiatives for clubs and voluntary organisations. Applications are considered from February to April each year for presentation at the subsequent AGM. Grants are maximum £300. ## **Donations :Income** The Association is most grateful to all those who have made donations during 2024;their support is greatly appreciated. The assistance the KCPFA can provide to young people is very much enhanced by this support, Mr.Nick Miskin, Mr.Bill Cockcroft DL,Mr Richard T.Maylam, Mr.Richard Young, Mr.Paul Peacock,Mr. Paul Furst, Mr.Paul Newman,Mr Chris Dyer,Mr Richard Moon, Mr Khee Cheng Wong , Mr Ulric Allesbrook, Mrs Sarah Dawn Bailey,Mr. T.D.Brazier TD MP,Mr.R.W.Edelsten,Mrs.Nina Edgar,Mrs.Joanne Eldridge,Mr.Rai Janz,Mrs.Brenda Kverndal, Mrs. P.A.Lippiatt,Mrs.Vera M.Rees,Mr.Peter Robinson,Mr. Peter Ruranski,Mr.Ron.L.Steele, Mr.Paul A.Virgo, Langley Park GC and North Foreland GC. ## **Cecil Leitch Five Club Competition** Richard Young and his Golf Committee were delighted to resume the competition at Sheerness Golf Club resulting in a net profit of £9,384 for the charity. Our sincere thanks to all officials and members of Sheerness GC for allowing us to use their golf club and to every competitor taking part in both the preliminary rounds and the final. ## **Membership** The membership of the Association as of 31[st ] December 2024 was 319 made up as follows: |Life members:||12|| |---|---|---|---| |Benefactor members:||0|| |Annual Members:|Individuals:
|11|Clubs: 191| ||Parish Councils:|79|Schools: 1| ||Corporate:|0|| ||Gift Aid:
|25|| ## **Summary** I am again most grateful to all those who enable the Association to continue to fulfil the charitable objectives for which it was established, in yet another volatile year. Committee colleagues serve the KCPFA with dedication and wisdom. Our Secretary, Paul Peacock, runs the Association on a day to-day basis, and his continued commitment to the KCPFA is greatly appreciated. The Trustees have paid due regard to the guidance on public benefit published by the Charity Commission when reviewing the aims and objectives of the Association and in planning future activities. The Trustees believe that the activities undertaken in the year for achieving the objectives of the Association have met the public benefit requirement. **Chairman - Phil Harding** **July 2025** ## **Financial Report** **Expenditure** Overall was marginally lower in 2024 by 1.2% at £28,018 compared to £28,384 the previous year. This was due mainly to the 13% decrease in grants made, from £8,740 in 2023 to £7,550 in 2024. Support costs were marginally higher from £2,991 in 2023 to £3,243 in 2024 largely due to higher sundry cost and conference and hall hire. Stationery and office costs, of (£1,584 in 2023 compared with £1,658 in 2024) were slightly higher by 5%. Human resource costs were the same as in the previous year. **Income** : Was virtually unchanged in the year, from £27,983 in 2023 to £27,550 in 2024. A slightly smaller return on investment income/interest (£9,678 in 2024 against £10,252 in 2023) reflects slightly lower CCLA dividend rates and the fact all loans have now been repaid. The increased income raised from the Cecil Leitch competition, (£9,384 in 2024 against £8,458 in 2023) was offset by reduced subscriptions which were down by 14% to £4,834 in 2024 from £5,649 in 2023. Subscription income has now fallen for the fourth year running and remains a concern. **Summary:** The investments with CCLA and the Cecil Leitch 5 Club Competition continue to provide a steady income stream and remain the backbone of the charity’s fund raising. The unrealized net gain on investments of £4,769 in 2024 and £4,045 in 2023 compared with the £31,246 unrealised loss in 2022 however continues to undermine overall performance of the funds held with CCLA, particularly the Property Fund. Despite this the total funds/net worth position of £279,938 in 2024 is higher compared with £275,637 in 2023. **Outlook** : For the current year again remains uncertain worldwide. The ongoing invasion of Ukraine by Russia continues to unsettle stock markets and may cause ongoing fluctuations in energy costs/inflation. The added uncertainty regarding President trump’s tariff policies is also likely to inhibit growth worldwide. The potential for further disruption worldwide is constant with increased geopolitical tensions in the Middle East (Israel/Hamas) and the Far East (China/Taiwan ). The UK stock market and economy has shown signs of improvement despite uncertain inflationary pressures which has led policy makers to hold interest rates at higher levels until inflation is significantly lower. Upward momentum in stock markets and economies remains in the balance as war in Europe and the Middle East is unresolved. Here in the UK, the new Labour Government has undermined economic growth with fiscal policy and the likelihood of tax increases affecting corporate and individual income, reducing spending power. The charity has remained resolute and does have a strong balance sheet, a significant cash balance and a strong income stream from the Cecil Leitch Competition, and investment interest for the coming year. My only concern is the continuing reduction in membership, nevertheless I am confident the charity will continue to meet its objectives throughout the coming year. **Secretary - Paul Peacock July 2025** |**_Patron:_**|W.L.Cockcroft DL FRICS MCMI| |---|---| |**_OFFICERS:_**|| |**_President_**|Richard Young, 1 Nunnery Fields, Canterbury, Kent CT1 3JN| |**_Vice-President_**|Vacant| |**_Chairman_**|Philip J. Harding, 6 Chestnut Road, Elmsvale, Dover Kent CT17 9PY| |**_Vice-Chairman_**|Mr. Andrew Griffiths,109 Willington Street, Maidstone Kent ME15 8JU| |**_Golf Committee_**|| |**_Chairman_**|Richard Young, 1 Nunnery Fields, Canterbury, Kent CT1 3JN| |**_------------------------------------------------------------------------------_**|| |**_Secretary/Treasurer_**|Paul Peacock, C/o 24 Tennison Way, Maidstone Kent ME15 9GE| |**_Registered_**|| |**_Accountants_**|Ackland Webb Chartered Certified Accountants 67 Business Innovation| ||Centre, University Road, Canterbury, Kent CT2 7FG| |**_Bankers_**|National Westminster Bank plc, 3 High Street, Maidstone, Kent| ||ME14 1XU| ||**COMMITTEE AND COUNCIL MEMBERSHIP**| _**The Management Committee** (whose members serve as Trustees of the Association)_ _- Chairman: Philip John Harding_ ## _The Association’s Officers:_ _Elected Members:_ A.Griffiths , R T Maylam, K.C.Wong, Sue Barnes, Michael Wooldridge _**The Council – Chairman Philip John Harding, Vice-Chairman Andy Griffiths,**_ _Elected Members:_ R.Young, 1 Nunnery Fields,Canterbury, Kent CT1 3JN A.Griffiths, , Kent County Cricket, The Spitfire Ground, St. Lawrence, Old Dover Road, Canterbury CT1 3NZ G.Stephenson, Kent Lawn Tennis Association 42 Madeira Avenue, Bromley, Kent BR1 4AY ## _**The Golf Committee - Chairman: Richard Young**_ _Elected Members:_ K.C.Wong, Sue Barnes. _Ex-Officio Members:_ The Association’s Officers ## _**District Representatives and representatives of Local Authorities, whilst holding office.**_ ## **DISTRICT REPRESENTATIVES** |**_Bexley_**|Mr_._A. Griffiths, 109 Willington Street, Maidstone Kent ME15 8JU| |---|---| |**_Canterbury_**|Mr_._R. Young, 1 Nunnery Fields, Canterbury, Kent CT1 3JN.| |**_Dartford_**|Mrs. J. Wood, 60 Ediva Road, Meopham, Kent DA13 0ND.| |**_Dover_**|Mr. P. Harding, 6 Chestnut Road, Dover, Kent CT17 9PY.| |**_Gillingham_**|Mr. K. C. Wong, 28 Watling Street, Gillingham, Kent ME7 2YH.| |**_Gravesham_**|Vacant| |**_Maidstone_** South|Vacant| |**_Medway_** North|Vacant| |**_Medway_** South|Vacant| |**_Sevenoaks_**|Vacant| |**_Shepway_** North|Vacant| |**_Swale_** and Sheppey|Vacant| |East and West|| |**_Swale_** **_Central_**|Mr. J.Thatcher, 3 Barler Place,Queenborough,Sittingbourne, Kent ME11 5BX| |**_Thanet_**|Mr. P. Ruranski, 22 Nursery Fields, Acol, Birchington, Kent CT7 0JF| |**_Tonbridge &Malling_**|Mr T. Alldridge, 24 Tennison Way, Maidstone Kent ME15 9GE| |**_Tunbridge Wells_**|Mr. P. French, 31 Bounds Oak Way, Southborough, Kent TN4 OTW| ## **THE CECIL LEITCH FIVE CLUB GOLF COMPETITION -** _**Richard Young**_ We were delighted with the Cecil Leitch 5 Club competition 2024 and grateful to bo ~~t~~ h Sheerness Golf Club and all those taking part. The 67[th] annual event was held in June. Interest and participation in the competition was revived and we had over 1797 players competing in the preliminary rounds and 66 contesting the final. Our heartfelt thanks to all those involved across the county. |**FINANCIAL ASSISTANCE - 2021**
**_General Grants Paid:_**
Gravesend Cricket Club
Hawkinge Cricket Club
Empire Bowls Club
**_Grants Paid from the Hawkes Memorial Fund:_**
Mia McGuane (Archery)
Cheyne West (Athletics)
Hannah Rumble( Korfball)
Annabelle Wilson (Karate)
Lauren Mitchell (Triathlon)
Reuben Smith ( BMX Cycling)
Isla Hedderman (Korfball )
Stacey Gale (Rugby)
Ellen Tribley(Wheelchair Tennis)
Finley Bowles (Trap Shooting)
Iris Feighan (Football)
Madelyn Feighan (Football)
Mia McGuane (Archery)
Ruben Harris (Wheelchair Tennis)
Lena Bozic ( Aero Gymnastics)
Ellen Tribley (Wheelchair Tennis)|**£**
1,000
1,000
750
2,750
300
300
300
300
300
300
300
300
500
300
200
200
300
300
300
300| |---|---| ||4,800| ## **SUMMARY OF ACCOUNTS FOR THE PAST FIVE YEARS (2019 TO 2024 INCLUSIVE)** ## **Details** ## **Year** ||**2019**|**2020**|**2021**|**2022**|**2023**|**2024**| |---|---|---|---|---|---|---| ||**£**|**£**|**£**|**£**|**£**|**£**| |Income (other than investment
income)|18,904|10,355|17,697|18,189|17,731|17,872| |Expenses-administration|19,754|17,722|19,643|24,902|28,384|28,018| |Surplus (Deficit)|4,863|1,668|27,796|(28,192)|3,644|4,301| |Capital Account-General fund|270,721|272,389|300,185|271,993|275,637|279,938| |Loans outstanding at previous year
end|26,971|17,229|7,486|1,800|nil|nil| |Loans advanced during the year|nil|nil|nil|nil|nil|nil| |Loans repaid during the year|9,743|9,742|9,743|5,686|1,800|nil| |Grants made during the year|15,685|4,350|10,250|3,900|8,740|7,550| |Membership|397|446|448|430|367|319| ## **GIFT AID DECLARATION** _**Name of Charity:**_ KENT COUNTY PLAYING FIELDS ASSOCIATION, C/O 24 Tennison Way, Maidstone Kent ME15 9GE Telephone: 01622 691009 E-mail: kcpfa@hotmail.co.uk ## _**Details of Donor:**_ Title ………… Forenames………………………………Surname …………………………………………… Address …………………………………………………………………………………………………………….......... ………………………………………………………………………………Post Code ….…………………… ## _**I would like the Charity to treat, as a Gift Aid Donation, the following:**_ - the enclosed donation of £ ……………. - the donation of £ …………… which I made on ……/……./…… - all donations I make from the date of this declaration until I notify you otherwise - _(delete as appropriate)_ Signature ………………………………………… Date ………………………... ## _**EXPLANATORY NOTES:**_ 1. You may cancel this declaration at any time by notifying the Charity. 2. You must pay an amount of income tax and/or capital gains tax at least equal to the tax that the Charity reclaims on your donations in the tax year (currently 25p for each £1 you give). 3. If in the future your circumstances change, and you no longer pay tax on your income and/or capital gains tax equal to the tax that the Charity reclaims, you may cancel your declaration (see Note 1). 4. If you pay tax at the higher rate, you may claim further tax relief on your Self-Assessment tax return 5. If you are unsure whether your donations qualify for Gift Aid tax relief, please contact the Charity, or ask your local tax office for leaflet IR133 Gift Aid. 6. Please notify the Charity if you change your name or address. ## **DONATIONS UNDER THE GIFT AID REGULATIONS** The Gift Aid Scheme has replaced the existing scheme under which monies were donated under a Deed of Covenant. Existing Deeds of Covenant will continue until their expiry date but will be dealt with, for those purposes, in the same way as donations under the new scheme. When Deeds of Covenant expire, donors will be invited to make donations in accordance with the Declaration Form above. You will see that you have various options on the form and you may select which option suits your particular circumstances. There is no minimum or maximum limit to the amount that you may give. All that is required is that you must have paid an amount of tax, either income or capital gains, at least equal to the tax deducted from your donations. This will allow donors to claim higher rate tax relief from donations against either income tax or capital gains tax. You may even submit a Gift Aid declaration by telephone or via the Internet without having to complete and sign a paper declaration. You merely have to provide the information contained on the form opposite and the Association will send you a written record of the declaration that you have made. You are entitled to cancel a declaration at any time. In the case of an oral declaration, if you cancel the declaration within 30 days of the written record being sent to you, the cancellation will be retrospective so that it will be as if the declaration had never been made. In addition to any donation made under the Gift Aid Scheme, individuals and companies will be able to obtain tax relief for gifts of listed shares and securities made to the Association when calculating their income or profits for tax purposes. ## **PAYROLL GIVING** Under the Payroll Giving Scheme, employees are able to authorise their employers to deduct charitable donations from their pay before calculating Pay As You Earn tax. In this way, the employee automatically obtains tax relief at his or her top rate of tax. If you have queries about making donations to the Association, please speak to the Secretary at Cantium Lodge. If he is unable to solve your problem immediately, he will take the details and one of the Association’s Officers will contact you when we have ascertained the answer from the appropriate authority. ## **KENT COUNTY PLAYING FIELDS ASSOCIATION MEMBERSHIP APPLICATION FORM** To: The Secretary, Kent County Playing Fields Association, C/o To support the Playing Fields Movement, I have pleasure in enclosing a Subscription/ Benefactor Membership fee of £……………… Name…………………………………………………………………………………………………... Address………………………….…………………………………………………………………… ……………………………………………………………………………………………………… _**RATES OF MINIMUM SUBSCRIPTION: Annual:**_ **£** Individual 10 Sports Clubs and similar organisations 25 Borough and District Councils 52 Parish Councils - Council Tax Base precept £1,000 to £2,000 10 Council tax base precept over £2,000 20 _**Benefactor Member:**_ Once only payment 1,000 _**Corporate Membership (per annum):**_ Commercial and industrial firms 75 _**BANKER’S ORDER**_ To ………………………………………………Bank plc Sort Code ………………………. Address ……………………………………………………………………………………………...... ..……………………………………………………………………………………………….. Please pay now to the account of the Kent County Playing Fields Association (Registered Charity 302907) at National Westminster Bank plc, 3 High Street, Maidstone, Kent ME14 1XU, (sort code 60-60-08, Account number 00039616), my/our subscription of £ ………………. and continue to pay this amount without further application on 1[st] January each year until further notice. Signature……………………………………Account No..................................................................... Address………………………….……................................................................................................. Date....................................................................... ## **KENT COUNTY PLAYING FIELDS ASSOCIATION.** ## **DATA PROTECTION STATEMENT.** This statement explains how Kent County Playing Fields Association (KCPFA) handles and uses the personal details which it collects about its Trustees, Members, Sports Clubs, Applicants, and competitors in KCPFA competitions (hereinafter collectively called Consultants). Retention of this information regarding Consultants enables KCPFA to keep in touch with them in order to keep them advised of KCPFA activities, and to enable KCPFA to discharge its responsibilities as required by its constitution and to pursue its legitimate interests. KCPFA is committed to protecting all personal information and being open about the nature of the information which it holds. In the event that KCPFA rely upon an individual’s consent for holding such data, such consent may be withdrawn at any time. ## **The extent of this Policy:** This policy describes how KCPFA will make use of the data which it handles in pursuit of its legitimate interests. It also describes Consultants’ data protection rights, including a right to object to any processing which KCPFA may carry out. ## **Personal Data Collected and Held:** The personal information held by KCPFA will primarily be that provided by consultants (or, in the case of minors, by their parents) in correspondence from consultants by post, telephone, email or otherwise.On occasion, details regarding consultants may be received from sports clubs within the County of Kent. The records may contain: - Contact details as supplied and periodically updated by consultants. - The name, gender, and date of birth of individuals. - Club affiliations and details of membership. - Bank account details when provided for payment of membership or other fees or to enable KCPFA to make payments. - Personal data supplied by consultants for specific purposes (e.g. medical conditions and disability requirements). - Any qualifications or work experience supplied by an individual Some information will be generated as part of an individual’s involvement with KCPFA. ## **Information received from third parties:** KCPFA may on occasion receive information from third parties, e.g. information regarding a minor supplied by parents, details of participants in a competition supplied by a sports club. ## **Use of Personal Data by KCPFA:** Consultants’ Personal Data is used by KCPFA for: - Sending to Consultants details of its activities and inviting them to attend events. - Collecting subscriptions and other payments which may be due. - Discharging its responsibilities as set out in its constitution as a Playing Fields Association. - Internal record-keeping. - Administrative purposes. - Purposes required by law, e.g. maintenance of accounting and health and safety records, compliance with the requirements of government and law enforcement authorities. ## **Direct Marketing:** KCPFA will not use personal data for any direct marketing purposes whatsoever. ## **Sharing of Data:** Personal data may be shared with government authorities and/or law enforcement agencies if mandated by law, or if required for the legal protection of the legitimate interests of KCPFA in compliance with applicable laws. Personal data may also be shared with third-party service providers who will process it on behalf of KCPFA. ## **Consultants’ Rights:** Consultants the right to: - Ask KCPFA for access to, or rectification or erasure of, their individual data Provided that KCPFA will not delete information which it is required to keep by law. - Restrict the data provided, subject to the proviso above. - Object to the receipt of communications by any specific method. - Request the transfer of their individual data to a third party. Members have the right to lodge a complaint with the Information Commissioner’s Office at **Retention of Data:** Consultants’ personal data will be processed for as long as they retain their membership or active involvement with KCPFA and, save as hereinafter mentioned, for up to one year thereafter. However, KCPFA will retain information to maintain statutory records in line with appropriate statutory requirements or guidance. Records of an individual’s involvement in a particular competition, or on being the subject of a grant or award, may be held indefinitely by KCPFA in order to maintain a historic record of KCPFA. **Further Information:** The legal basis for processing your personal data for the purposes set out above is that it is necessary for the pursuit of KCPFA’s legitimate interests. KCPFA always handles personal data securely and minimises its use, and there is no overriding prejudice to consultants by using their personal information for these purposes. However, there is no statutory or contractual requirement for consultants to provide KCPFA with any personal data. Those who have concerns or questions about the information contained in this statement, or who do not want KCPFA to process their personal data for specific purposes, should contact the KCPFA secretary at 24 Tennison Way, Maidstone, Kent, ME15 9GE, Tel: 01622 691009, email:kcpfa@hotmail.co.uk Where consultants have specific requests relating to the management of their personal data, KCPFA will endeavour to resolve these but there may be circumstances where it is unable to comply with a specific request. Co KENT COUNrY PLAYDIG F￿Ds ASSOCtATtON 98th ANNUALREPORT ANDACCOUN15 for the }'tar eTLdtd 31st DECtrnE￿ 2024 ReBLStered Charity, 302￿1 Dear Sir/ Madam, Notice is hereby given that the Ninety Eighth Annual General Meeting of the Kent County Playing Fields Association will be held at The Dog and Bear Public House on Wednesday 17th September, commencing at 12.30 pm to which you are invited. A copy of the Annual Report will be available from the Secretary on request or can be viewed on our website at www.kentpfa.org.uk. ## **A G E N D A** 1. Welcome by the Chairman. 2. Apologies for absence. 3. Minutes of the Annual General Meeting held on 21[st] August 2024 were confirmed at Management Committee Meeting held on 12[th] February 2025. 4. To consider and approve the 98th Annual Report for the year ending 31[st] December 2024 5. To consider and approve the Ackland Webb Accounts and Balance Sheet for the year ended 31[st ] December 2024. 6. To elect the Members to serve on the Management Committee: - a) Vice President of the Management Committee (2-year term) Propose Richard T.Maylam - b) Chairman of the Management Committee ( 2-year term) Propose Phil Harding - c) Members of the Association (1 year term): - The current members are, Philip Harding, Richard Young, Richard T.Maylam, Andy Griffiths, Cheng Wong , Sue Barnes and Michael Wooldridge. - d) Chairman of the Golf Committee (2-year term) Propose Richard Young 7. To elect the members to serve on the Golf Committee. The current members are, Cheng Wong, and Sue Barnes 9. Appointment of Accountants; Ackland Webb 10. To determine the rates of annual subscription. 11. Any other business for referral to the Management Committee. By Order of the Management Committee. Paul Peacock Secretary 28th July 2025 ## **OBJECT OF THE ASSOCIATION** The Kent County Playing Fields Association is a registered charity and is affiliated to the National Playing Fields Association. The Association is governed by the Rules, amended in June 2022. The Object of the Association is to ensure that there are adequate facilities for recreation in every city, town and village in Kent and, to fulfil this Object, to encourage the provision, improvement, retention and use of playing fields, children’s playgrounds and other recreational centres. ## **Supporting the Association** The Association has a strong membership that is committed to achieving its Object. The extent to which the Association is able to assist with the achievement of its Object, however, is dependent upon the level of financial assistance it receives year-on-year. If you would like to support the Association, Gift Aid and membership forms have been reproduced at the end of the Annual Report for completion and return to the office. A complete list of Members may be obtained on application to The Secretary, 24 Tennison Way, Maidstone Kent ME15 9GE. E-mail: kcpfa@hotmail.co.uk ## **CHAIRMAN’S REPORT** This report covers the 2024 calendar year. Alongside many of the sporting activities it supports, the KCPFA resumed its principal activity, the service of grants and loans where applicable. The Management Committee meetings of the KCPFA during 2024 were held at The Dog and Bear Public House and the Annual General Meeting on the 21[st] August, at the same venue. At this time Trustees approved Ackland Webb accounts for 2023 together with the Annual Report to Trustees and the balance sheet. ## **Grants, Loans and Awards** The KCPFA again awarded several grants to young people participating in a wide variety of sports. It continues to be a real source of pleasure to the Association to be able to support them and to learn of their dedication and excellence. A total of £4,800 was paid from the Hawkes Memorial fund for 2024. The reduced demand for general grants, meant just three organisations received funds, totalling £2,750. These can be viewed on page 7 of this report. At the same time, loans continue to be available to assist with the purchase, layout, and extension of playing fields and the provision, the modernisation and adaptation of children’s playgrounds, clubhouses, sports halls and other recreational facilities. The maximum loan offered, over a fiveyear period, is £25,000, or 80% of the cost of the project, whichever is the lesser amount. **We are keen to make these loans more widely available.** Grant aid is available to parish councils and voluntary organisations towards the cost of providing children’s recreational facilities only. The maximum grant is £1,000 and will be payable upon completion and inspection of the project and the submission of receipted accounts. As far as grants to young people are concerned, the following are available:  **The Virgo Awards** , established in memory of the late Ernest Virgo, a former President and great supporter of the Association, are open to young cricketers to assist with their training, coaching etc up to £300 in any one year.  **The Ivy Hawkes Memorial Fund** : awards from this Fund provide financial assistance for young sportsmen and women in Kent between the ages of 12 and 20.  The maximum award is £300.  **The Edwin Boorman Memorial Fund** established after a former Patron of the Association following his death in 2012 supports new sporting initiatives for clubs and voluntary organisations. Applications are considered from February to April each year for presentation at the subsequent AGM. Grants are maximum £300. ## **Donations :Income** The Association is most grateful to all those who have made donations during 2024;their support is greatly appreciated. The assistance the KCPFA can provide to young people is very much enhanced by this support, Mr.Nick Miskin, Mr.Bill Cockcroft DL,Mr Richard T.Maylam, Mr.Richard Young, Mr.Paul Peacock,Mr. Paul Furst, Mr.Paul Newman,Mr Chris Dyer,Mr Richard Moon, Mr Khee Cheng Wong , Mr Ulric Allesbrook, Mrs Sarah Dawn Bailey,Mr. T.D.Brazier TD MP,Mr.R.W.Edelsten,Mrs.Nina Edgar,Mrs.Joanne Eldridge,Mr.Rai Janz,Mrs.Brenda Kverndal, Mrs. P.A.Lippiatt,Mrs.Vera M.Rees,Mr.Peter Robinson,Mr. Peter Ruranski,Mr.Ron.L.Steele, Mr.Paul A.Virgo, Langley Park GC and North Foreland GC. ## **Cecil Leitch Five Club Competition** Richard Young and his Golf Committee were delighted to resume the competition at Sheerness Golf Club resulting in a net profit of £9,384 for the charity. Our sincere thanks to all officials and members of Sheerness GC for allowing us to use their golf club and to every competitor taking part in both the preliminary rounds and the final. ## **Membership** The membership of the Association as of 31[st ] December 2024 was 319 made up as follows: |Life members:||12|| |---|---|---|---| |Benefactor members:||0|| |Annual Members:|Individuals:
|11|Clubs: 191| ||Parish Councils:|79|Schools: 1| ||Corporate:|0|| ||Gift Aid:
|25|| ## **Summary** I am again most grateful to all those who enable the Association to continue to fulfil the charitable objectives for which it was established, in yet another volatile year. Committee colleagues serve the KCPFA with dedication and wisdom. Our Secretary, Paul Peacock, runs the Association on a day to-day basis, and his continued commitment to the KCPFA is greatly appreciated. The Trustees have paid due regard to the guidance on public benefit published by the Charity Commission when reviewing the aims and objectives of the Association and in planning future activities. The Trustees believe that the activities undertaken in the year for achieving the objectives of the Association have met the public benefit requirement. **Chairman - Phil Harding** **July 2025** ## **Financial Report** **Expenditure** Overall was marginally lower in 2024 by 1.2% at £28,018 compared to £28,384 the previous year. This was due mainly to the 13% decrease in grants made, from £8,740 in 2023 to £7,550 in 2024. Support costs were marginally higher from £2,991 in 2023 to £3,243 in 2024 largely due to higher sundry cost and conference and hall hire. Stationery and office costs, of (£1,584 in 2023 compared with £1,658 in 2024) were slightly higher by 5%. Human resource costs were the same as in the previous year. **Income** : Was virtually unchanged in the year, from £27,983 in 2023 to £27,550 in 2024. A slightly smaller return on investment income/interest (£9,678 in 2024 against £10,252 in 2023) reflects slightly lower CCLA dividend rates and the fact all loans have now been repaid. The increased income raised from the Cecil Leitch competition, (£9,384 in 2024 against £8,458 in 2023) was offset by reduced subscriptions which were down by 14% to £4,834 in 2024 from £5,649 in 2023. Subscription income has now fallen for the fourth year running and remains a concern. **Summary:** The investments with CCLA and the Cecil Leitch 5 Club Competition continue to provide a steady income stream and remain the backbone of the charity’s fund raising. The unrealized net gain on investments of £4,769 in 2024 and £4,045 in 2023 compared with the £31,246 unrealised loss in 2022 however continues to undermine overall performance of the funds held with CCLA, particularly the Property Fund. Despite this the total funds/net worth position of £279,938 in 2024 is higher compared with £275,637 in 2023. **Outlook** : For the current year again remains uncertain worldwide. The ongoing invasion of Ukraine by Russia continues to unsettle stock markets and may cause ongoing fluctuations in energy costs/inflation. The added uncertainty regarding President trump’s tariff policies is also likely to inhibit growth worldwide. The potential for further disruption worldwide is constant with increased geopolitical tensions in the Middle East (Israel/Hamas) and the Far East (China/Taiwan ). The UK stock market and economy has shown signs of improvement despite uncertain inflationary pressures which has led policy makers to hold interest rates at higher levels until inflation is significantly lower. Upward momentum in stock markets and economies remains in the balance as war in Europe and the Middle East is unresolved. Here in the UK, the new Labour Government has undermined economic growth with fiscal policy and the likelihood of tax increases affecting corporate and individual income, reducing spending power. The charity has remained resolute and does have a strong balance sheet, a significant cash balance and a strong income stream from the Cecil Leitch Competition, and investment interest for the coming year. My only concern is the continuing reduction in membership, nevertheless I am confident the charity will continue to meet its objectives throughout the coming year. **Secretary - Paul Peacock July 2025** |**_Patron:_**|W.L.Cockcroft DL FRICS MCMI| |---|---| |**_OFFICERS:_**|| |**_President_**|Richard Young, 1 Nunnery Fields, Canterbury, Kent CT1 3JN| |**_Vice-President_**|Vacant| |**_Chairman_**|Philip J. Harding, 6 Chestnut Road, Elmsvale, Dover Kent CT17 9PY| |**_Vice-Chairman_**|Mr. Andrew Griffiths,109 Willington Street, Maidstone Kent ME15 8JU| |**_Golf Committee_**|| |**_Chairman_**|Richard Young, 1 Nunnery Fields, Canterbury, Kent CT1 3JN| |**_------------------------------------------------------------------------------_**|| |**_Secretary/Treasurer_**|Paul Peacock, C/o 24 Tennison Way, Maidstone Kent ME15 9GE| |**_Registered_**|| |**_Accountants_**|Ackland Webb Chartered Certified Accountants 67 Business Innovation| ||Centre, University Road, Canterbury, Kent CT2 7FG| |**_Bankers_**|National Westminster Bank plc, 3 High Street, Maidstone, Kent| ||ME14 1XU| ||**COMMITTEE AND COUNCIL MEMBERSHIP**| _**The Management Committee** (whose members serve as Trustees of the Association)_ _- Chairman: Philip John Harding_ ## _The Association’s Officers:_ _Elected Members:_ A.Griffiths , R T Maylam, K.C.Wong, Sue Barnes, Michael Wooldridge _**The Council – Chairman Philip John Harding, Vice-Chairman Andy Griffiths,**_ _Elected Members:_ R.Young, 1 Nunnery Fields,Canterbury, Kent CT1 3JN A.Griffiths, , Kent County Cricket, The Spitfire Ground, St. Lawrence, Old Dover Road, Canterbury CT1 3NZ G.Stephenson, Kent Lawn Tennis Association 42 Madeira Avenue, Bromley, Kent BR1 4AY ## _**The Golf Committee - Chairman: Richard Young**_ _Elected Members:_ K.C.Wong, Sue Barnes. _Ex-Officio Members:_ The Association’s Officers ## _**District Representatives and representatives of Local Authorities, whilst holding office.**_ ## **DISTRICT REPRESENTATIVES** |**_Bexley_**|Mr_._A. Griffiths, 109 Willington Street, Maidstone Kent ME15 8JU| |---|---| |**_Canterbury_**|Mr_._R. Young, 1 Nunnery Fields, Canterbury, Kent CT1 3JN.| |**_Dartford_**|Mrs. J. Wood, 60 Ediva Road, Meopham, Kent DA13 0ND.| |**_Dover_**|Mr. P. Harding, 6 Chestnut Road, Dover, Kent CT17 9PY.| |**_Gillingham_**|Mr. K. C. Wong, 28 Watling Street, Gillingham, Kent ME7 2YH.| |**_Gravesham_**|Vacant| |**_Maidstone_** South|Vacant| |**_Medway_** North|Vacant| |**_Medway_** South|Vacant| |**_Sevenoaks_**|Vacant| |**_Shepway_** North|Vacant| |**_Swale_** and Sheppey|Vacant| |East and West|| |**_Swale_** **_Central_**|Mr. J.Thatcher, 3 Barler Place,Queenborough,Sittingbourne, Kent ME11 5BX| |**_Thanet_**|Mr. P. Ruranski, 22 Nursery Fields, Acol, Birchington, Kent CT7 0JF| |**_Tonbridge &Malling_**|Mr T. Alldridge, 24 Tennison Way, Maidstone Kent ME15 9GE| |**_Tunbridge Wells_**|Mr. P. French, 31 Bounds Oak Way, Southborough, Kent TN4 OTW| ## **THE CECIL LEITCH FIVE CLUB GOLF COMPETITION -** _**Richard Young**_ We were delighted with the Cecil Leitch 5 Club competition 2024 and grateful to bo ~~t~~ h Sheerness Golf Club and all those taking part. The 67[th] annual event was held in June. Interest and participation in the competition was revived and we had over 1797 players competing in the preliminary rounds and 66 contesting the final. Our heartfelt thanks to all those involved across the county. |**FINANCIAL ASSISTANCE - 2021**
**_General Grants Paid:_**
Gravesend Cricket Club
Hawkinge Cricket Club
Empire Bowls Club
**_Grants Paid from the Hawkes Memorial Fund:_**
Mia McGuane (Archery)
Cheyne West (Athletics)
Hannah Rumble( Korfball)
Annabelle Wilson (Karate)
Lauren Mitchell (Triathlon)
Reuben Smith ( BMX Cycling)
Isla Hedderman (Korfball )
Stacey Gale (Rugby)
Ellen Tribley(Wheelchair Tennis)
Finley Bowles (Trap Shooting)
Iris Feighan (Football)
Madelyn Feighan (Football)
Mia McGuane (Archery)
Ruben Harris (Wheelchair Tennis)
Lena Bozic ( Aero Gymnastics)
Ellen Tribley (Wheelchair Tennis)|**£**
1,000
1,000
750
2,750
300
300
300
300
300
300
300
300
500
300
200
200
300
300
300
300| |---|---| ||4,800| ## **SUMMARY OF ACCOUNTS FOR THE PAST FIVE YEARS (2019 TO 2024 INCLUSIVE)** ## **Details** ## **Year** ||**2019**|**2020**|**2021**|**2022**|**2023**|**2024**| |---|---|---|---|---|---|---| ||**£**|**£**|**£**|**£**|**£**|**£**| |Income (other than investment
income)|18,904|10,355|17,697|18,189|17,731|17,872| |Expenses-administration|19,754|17,722|19,643|24,902|28,384|28,018| |Surplus (Deficit)|4,863|1,668|27,796|(28,192)|3,644|4,301| |Capital Account-General fund|270,721|272,389|300,185|271,993|275,637|279,938| |Loans outstanding at previous year
end|26,971|17,229|7,486|1,800|nil|nil| |Loans advanced during the year|nil|nil|nil|nil|nil|nil| |Loans repaid during the year|9,743|9,742|9,743|5,686|1,800|nil| |Grants made during the year|15,685|4,350|10,250|3,900|8,740|7,550| |Membership|397|446|448|430|367|319| ## **GIFT AID DECLARATION** _**Name of Charity:**_ KENT COUNTY PLAYING FIELDS ASSOCIATION, C/O 24 Tennison Way, Maidstone Kent ME15 9GE Telephone: 01622 691009 E-mail: kcpfa@hotmail.co.uk ## _**Details of Donor:**_ Title ………… Forenames………………………………Surname …………………………………………… Address …………………………………………………………………………………………………………….......... ………………………………………………………………………………Post Code ….…………………… ## _**I would like the Charity to treat, as a Gift Aid Donation, the following:**_ - the enclosed donation of £ ……………. - the donation of £ …………… which I made on ……/……./…… - all donations I make from the date of this declaration until I notify you otherwise - _(delete as appropriate)_ Signature ………………………………………… Date ………………………... ## _**EXPLANATORY NOTES:**_ 1. You may cancel this declaration at any time by notifying the Charity. 2. You must pay an amount of income tax and/or capital gains tax at least equal to the tax that the Charity reclaims on your donations in the tax year (currently 25p for each £1 you give). 3. If in the future your circumstances change, and you no longer pay tax on your income and/or capital gains tax equal to the tax that the Charity reclaims, you may cancel your declaration (see Note 1). 4. If you pay tax at the higher rate, you may claim further tax relief on your Self-Assessment tax return 5. If you are unsure whether your donations qualify for Gift Aid tax relief, please contact the Charity, or ask your local tax office for leaflet IR133 Gift Aid. 6. Please notify the Charity if you change your name or address. ## **DONATIONS UNDER THE GIFT AID REGULATIONS** The Gift Aid Scheme has replaced the existing scheme under which monies were donated under a Deed of Covenant. Existing Deeds of Covenant will continue until their expiry date but will be dealt with, for those purposes, in the same way as donations under the new scheme. When Deeds of Covenant expire, donors will be invited to make donations in accordance with the Declaration Form above. You will see that you have various options on the form and you may select which option suits your particular circumstances. There is no minimum or maximum limit to the amount that you may give. All that is required is that you must have paid an amount of tax, either income or capital gains, at least equal to the tax deducted from your donations. This will allow donors to claim higher rate tax relief from donations against either income tax or capital gains tax. You may even submit a Gift Aid declaration by telephone or via the Internet without having to complete and sign a paper declaration. You merely have to provide the information contained on the form opposite and the Association will send you a written record of the declaration that you have made. You are entitled to cancel a declaration at any time. In the case of an oral declaration, if you cancel the declaration within 30 days of the written record being sent to you, the cancellation will be retrospective so that it will be as if the declaration had never been made. In addition to any donation made under the Gift Aid Scheme, individuals and companies will be able to obtain tax relief for gifts of listed shares and securities made to the Association when calculating their income or profits for tax purposes. ## **PAYROLL GIVING** Under the Payroll Giving Scheme, employees are able to authorise their employers to deduct charitable donations from their pay before calculating Pay As You Earn tax. In this way, the employee automatically obtains tax relief at his or her top rate of tax. If you have queries about making donations to the Association, please speak to the Secretary at Cantium Lodge. If he is unable to solve your problem immediately, he will take the details and one of the Association’s Officers will contact you when we have ascertained the answer from the appropriate authority. ## **KENT COUNTY PLAYING FIELDS ASSOCIATION MEMBERSHIP APPLICATION FORM** To: The Secretary, Kent County Playing Fields Association, C/o To support the Playing Fields Movement, I have pleasure in enclosing a Subscription/ Benefactor Membership fee of £……………… Name…………………………………………………………………………………………………... Address………………………….…………………………………………………………………… ……………………………………………………………………………………………………… _**RATES OF MINIMUM SUBSCRIPTION: Annual:**_ **£** Individual 10 Sports Clubs and similar organisations 25 Borough and District Councils 52 Parish Councils - Council Tax Base precept £1,000 to £2,000 10 Council tax base precept over £2,000 20 _**Benefactor Member:**_ Once only payment 1,000 _**Corporate Membership (per annum):**_ Commercial and industrial firms 75 _**BANKER’S ORDER**_ To ………………………………………………Bank plc Sort Code ………………………. Address ……………………………………………………………………………………………...... ..……………………………………………………………………………………………….. Please pay now to the account of the Kent County Playing Fields Association (Registered Charity 302907) at National Westminster Bank plc, 3 High Street, Maidstone, Kent ME14 1XU, (sort code 60-60-08, Account number 00039616), my/our subscription of £ ………………. and continue to pay this amount without further application on 1[st] January each year until further notice. Signature……………………………………Account No..................................................................... Address………………………….……................................................................................................. Date....................................................................... ## **KENT COUNTY PLAYING FIELDS ASSOCIATION.** ## **DATA PROTECTION STATEMENT.** This statement explains how Kent County Playing Fields Association (KCPFA) handles and uses the personal details which it collects about its Trustees, Members, Sports Clubs, Applicants, and competitors in KCPFA competitions (hereinafter collectively called Consultants). Retention of this information regarding Consultants enables KCPFA to keep in touch with them in order to keep them advised of KCPFA activities, and to enable KCPFA to discharge its responsibilities as required by its constitution and to pursue its legitimate interests. KCPFA is committed to protecting all personal information and being open about the nature of the information which it holds. In the event that KCPFA rely upon an individual’s consent for holding such data, such consent may be withdrawn at any time. ## **The extent of this Policy:** This policy describes how KCPFA will make use of the data which it handles in pursuit of its legitimate interests. It also describes Consultants’ data protection rights, including a right to object to any processing which KCPFA may carry out. ## **Personal Data Collected and Held:** The personal information held by KCPFA will primarily be that provided by consultants (or, in the case of minors, by their parents) in correspondence from consultants by post, telephone, email or otherwise.On occasion, details regarding consultants may be received from sports clubs within the County of Kent. The records may contain: - Contact details as supplied and periodically updated by consultants. - The name, gender, and date of birth of individuals. - Club affiliations and details of membership. - Bank account details when provided for payment of membership or other fees or to enable KCPFA to make payments. - Personal data supplied by consultants for specific purposes (e.g. medical conditions and disability requirements). - Any qualifications or work experience supplied by an individual Some information will be generated as part of an individual’s involvement with KCPFA. ## **Information received from third parties:** KCPFA may on occasion receive information from third parties, e.g. information regarding a minor supplied by parents, details of participants in a competition supplied by a sports club. ## **Use of Personal Data by KCPFA:** Consultants’ Personal Data is used by KCPFA for: - Sending to Consultants details of its activities and inviting them to attend events. - Collecting subscriptions and other payments which may be due. - Discharging its responsibilities as set out in its constitution as a Playing Fields Association. - Internal record-keeping. - Administrative purposes. - Purposes required by law, e.g. maintenance of accounting and health and safety records, compliance with the requirements of government and law enforcement authorities. ## **Direct Marketing:** KCPFA will not use personal data for any direct marketing purposes whatsoever. ## **Sharing of Data:** Personal data may be shared with government authorities and/or law enforcement agencies if mandated by law, or if required for the legal protection of the legitimate interests of KCPFA in compliance with applicable laws. Personal data may also be shared with third-party service providers who will process it on behalf of KCPFA. ## **Consultants’ Rights:** Consultants the right to: - Ask KCPFA for access to, or rectification or erasure of, their individual data Provided that KCPFA will not delete information which it is required to keep by law. - Restrict the data provided, subject to the proviso above. - Object to the receipt of communications by any specific method. - Request the transfer of their individual data to a third party. Members have the right to lodge a complaint with the Information Commissioner’s Office at **Retention of Data:** Consultants’ personal data will be processed for as long as they retain their membership or active involvement with KCPFA and, save as hereinafter mentioned, for up to one year thereafter. However, KCPFA will retain information to maintain statutory records in line with appropriate statutory requirements or guidance. Records of an individual’s involvement in a particular competition, or on being the subject of a grant or award, may be held indefinitely by KCPFA in order to maintain a historic record of KCPFA. **Further Information:** The legal basis for processing your personal data for the purposes set out above is that it is necessary for the pursuit of KCPFA’s legitimate interests. KCPFA always handles personal data securely and minimises its use, and there is no overriding prejudice to consultants by using their personal information for these purposes. However, there is no statutory or contractual requirement for consultants to provide KCPFA with any personal data. Those who have concerns or questions about the information contained in this statement, or who do not want KCPFA to process their personal data for specific purposes, should contact the KCPFA secretary at 24 Tennison Way, Maidstone, Kent, ME15 9GE, Tel: 01622 691009, email:kcpfa@hotmail.co.uk Where consultants have specific requests relating to the management of their personal data, KCPFA will endeavour to resolve these but there may be circumstances where it is unable to comply with a specific request. **REGISTERED CHARITY NUMBER: 302907** ## **REPORT OF THE TRUSTEES AND** **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024** ## **FOR** ## **KENT COUNTY PLAYING FIELDS ASSOCIATION** Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD **KENT COUNTY PLAYING FIELDS ASSOCIATION** **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024** |||**Page**|| |---|---|---|---| |**Report of the Trustees**||1|| |**Independent Examiner's Report**||2|| |**Statement of Financial Activities**||3|| |**Balance Sheet**||4|| |**Cash Flow Statement**||5|| |**Notes to the Cash Flow Statement**||6|| |**Notes to the Financial Statements**|7|to|12| |**Detailed Statement of Financial Activities**||13|| **KENT COUNTY PLAYING FIELDS ASSOCIATION** **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024** The trustees present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 302907 ## **Principal address** 24 Tennison Way Maidstone Kent ME15 9GE ## **Trustees** P Harding ## **Independent Examiner** Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD Approved by order of the board of trustees on ............................................. and signed on its behalf by: ........................................................................ Trustee 1 **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **Independent examiner's report to the trustees of Kent County Playing Fields Association** I report to the charity trustees on my examination of the accounts of Kent County Playing Fields Association (the Trust) for the year ended 31 December 2024. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Muggridge Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD Date: ............................................. 2 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024** |Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
17,872
Investment income
2
9,678
**Total**
27,550
**EXPENDITURE ON**
Raising funds
3
19,577
**Charitable activities**
Charitable
8,441
**Total**
28,018
Net gains on investments
4,769
**NET INCOME**
4,301
**RECONCILIATION OF FUNDS**
Total funds brought forward
275,637
**TOTAL FUNDS CARRIED FORWARD**
279,938|Restricted
funds
£
-
-
-
-
-
-
-
-
-
-|31.12.24
31.12.23
Total
Total
funds
funds
£
£
17,872
17,731
9,678
10,252
27,550
27,983
19,577
19,644
8,441
8,740
28,018
28,384
4,769
4,045
4,301
3,644
275,637
271,993
279,938
275,637|31.12.24
31.12.23
Total
Total
funds
funds
£
£
17,872
17,731
9,678
10,252
27,550
27,983
19,577
19,644
8,441
8,740
28,018
28,384
4,769
4,045
4,301
3,644
275,637
271,993
279,938
275,637| |---|---|---|---| ||||27,983| ||||19,644
8,740| ||||28,384| ||||4,045| ||||3,644
271,993| ||||275,637| The notes form part of these financial statements 3 ## **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **BALANCE SHEET 31 DECEMBER 2024** |Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
7
112
Investments
8
231,085
231,197
**CURRENT ASSETS**
Cash at bank and in hand
51,092
**CREDITORS**
Amounts falling due within one year
9
(2,351)
**NET CURRENT ASSETS**
48,741
**TOTAL ASSETS LESS CURRENT LIABILITIES**
279,938
**NET ASSETS**
279,938
**FUNDS**
10
Unrestricted funds:
General fund
**TOTAL FUNDS**|Restricted
funds
£
-
-
-
-
-
-
-
-|31.12.24
Total
funds
£
112
231,085
231,197
51,092
(2,351)
48,741
279,938
279,938
279,938
279,938|31.12.23
Total
funds
£
132
223,854
223,986
53,973
(2,322)
51,651
275,637
275,637
275,637
275,637| |---|---|---|---| The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. Trustee The notes form part of these financial statements 4 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2024** |||31.12.24|31.12.23| |---|---|---|---| ||Notes|£|£| |**Cash flows from operating activities**|||| |Cash generated from operations|1|(10,097)|(10,564)| |Net cash used in operating activities||(10,097)|(10,564)| |**Cash flows from investing activities**|||| |Purchase of fixed asset investments||(11,962)|-| |Sale of fixed asset investments||9,500|-| |Interest received||9,678|10,180| |Dividends received||-|72| |Net cash provided by investing activities||7,216|10,252| |**Cash flows from financing activities**|||| |Loan repayments in year||-|1,800| |Net cash provided by financing activities||-|1,800| ||||| |**Change in cash and cash equivalents in**|||| |**the reporting period**||(2,881)|1,488| |**Cash and cash equivalents at the**|||| |**beginning of the reporting period**||53,973|52,485| |**Cash and cash equivalents at the end of**|||| |**the reporting period**||51,092|53,973| The notes form part of these financial statements 5 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2024** ## **1. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES** ||31.12.24|31.12.23| |---|---|---| ||£|£| |**Net income for the reporting period (as per the Statement of Financial**||| |**Activities)**|4,301|3,644| |**Adjustments for:**||| |Depreciation charges|20|25| |Gain on investments|(4,769)|(4,045)| |Interest received|(9,678)|(10,180)| |Dividends received|-|(72)| |Increase in creditors|29|64| |**Net cash used in operations**|(10,097)|(10,564)| ## **2. ANALYSIS OF CHANGES IN NET FUNDS** ||At 1.1.24|Cash flow|At 31.12.24| |---|---|---|---| ||£|£|£| |**Net cash**|||| |Cash at bank and in hand|53,973|(2,881)|51,092| ||53,973|(2,881)|51,092| |**Total**|53,973|(2,881)|51,092| The notes form part of these financial statements 6 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. The funds of the Association are all unrestricted funds. General funds are unrestricted funds which are available for use at the discretion of the Management Committee in furtherance of the general objectives of the charity and which have not been designated for other purposes. The Property Revaluation Reserve represents the increase in the value of the land and buildings from its original cost. Designated funds comprise unrestricted funds that have been set aside by the Management Committee for particular purposes. There were three designated funds in the year as follows. The Virgo Awards Appeal was set up to assist young cricketers with their sport. The Ivy Hawkes Awards Appeal was set up to assist young sports men and women. The Edwin Boorman Fund was set to target new initiatives that encourage sport and leisure participation for clubs in Kent with youngsters between the ages of ten and eighteen years. Transfers are made to the designated funds when necessary as agreed by the Trustees. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings - 15% on reducing balance ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Pension costs and other post-retirement benefits** The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. 7 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024** ## **2. INVESTMENT INCOME** ## **3.** |**INVESTMENT INCOME**||| |---|---|---| ||31.12.24|31.12.23| ||£|£| |Interest on loans|-|72| |Deposit account interest|700|811| |Interest on Investments|8,978|9,369| ||9,678|10,252| |**RAISING FUNDS**||| |**Raising donations and legacies**||| ||31.12.24|31.12.23| ||£|£| |Support costs|19,577|19,644| ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 December 2024 nor for the year ended 31 December 2023. ## **5. STAFF COSTS** The average monthly number of employees during the year was as follows: ||31.12.24|31.12.23| |---|---|---| |Support staff|-|1| No employees received emoluments in excess of £60,000. ## **6.** ## **COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** |Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
17,731
Investment income
10,252
**Total**
27,983
**EXPENDITURE ON**
Raising funds
19,644
**Charitable activities**
Charitable
8,740
**Total**
28,384
Net gains on investments
4,045
**NET INCOME**
3,644|Restricted
funds
£
-
-
-
-
-
-
-
-|Total
funds
£
17,731
10,252| |---|---|---| |||27,983| |||19,644
8,740| |||28,384| |||4,045| |||3,644| 8 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024** |**6.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**
Unrestricted
funds
£
**RECONCILIATION OF FUNDS**
Total funds brought forward
271,993
**TOTAL FUNDS CARRIED FORWARD**
275,637
**7.**
**TANGIBLE FIXED ASSETS**
**COST**
At 1 January 2024 and 31 December 2024
**DEPRECIATION**
At 1 January 2024
Charge for year
At 31 December 2024
**NET BOOK VALUE**
At 31 December 2024
At 31 December 2023
**8.**
**FIXED ASSET INVESTMENTS**
**MARKET VALUE**
At 1 January 2024
Additions
Disposals
Revaluations
At 31 December 2024
**NET BOOK VALUE**
At 31 December 2024
At 31 December 2023
There were no investment assets outside the UK.|Restricted
Total
funds
funds
£
£
-
271,993
-
275,637
Fixtures
and
fittings
£
1,986
1,854
20
1,874
112
132
Unlisted
investments
£
223,854
11,962
(9,500)
4,769
231,085
231,085
223,854|Total
funds
£
271,993| |---|---|---| |||275,637| 9 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024** ## **8. FIXED ASSET INVESTMENTS - continued** Cost or valuation at 31 December 2024 is represented by: |||Unlisted| |---|---|---| |||investments| |||£| |Valuation in|2021|30,893| |Valuation in|2022|(31,246)| |Valuation in|2023|4,045| |Valuation in|2024|4,769| |Cost||222,624| |||231,085| The above investments are 19,948.93, 113,399.48, 7,072.80 and 1,000 shares in 4 COIF Charities Investments Funds. ## **9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Taxation and social security
Other creditors
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
27,550
**TOTAL FUNDS**
27,550|At 1.1.24
£
275,637
275,637
Resources
expended
£
(28,018)
(28,018)|31.12.24
31.12.23
£
£
721
692
1,630
1,630
2,351
2,322
Net
movement
At
in funds
31.12.24
£
£
4,301
279,938
4,301
279,938
Gains and
Movement
losses
in funds
£
£
4,769
4,301
4,769
4,301|31.12.23
£
692
1,630
2,322
At
31.12.24
£
279,938|31.12.23
£
692
1,630
2,322
At
31.12.24
£
279,938| |---|---|---|---|---| ||||279,938|| |||||4,301| ## **10. MOVEMENT IN FUNDS** 10 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024** ## **10. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** ||||Net||| |---|---|---|---|---|---| ||||movement||At| |||At 1.1.23|in funds|31.12.23|| |||£|£||£| |**Unrestricted funds**|||||| |General fund||271,993|3,644|275,637|| |**TOTAL FUNDS**||271,993|3,644|275,637|| |Comparative net movement in funds, included in the above are as follows:|||||| ||Incoming|Resources|Gains and|Movement|| ||resources|expended|losses|in funds|| ||£|£|£||£| |**Unrestricted funds**|||||| |General fund|27,983|(28,384)|4,045||3,644| |**TOTAL FUNDS**|27,983|(28,384)|4,045||3,644| A current year 12 months and prior year 12 months combined position is as follows: |**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.1.23
£
271,993
271,993|Net
movement
in funds
£
7,945
7,945|At
31.12.24
£
279,938| |---|---|---|---| ||||279,938| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Gains and|Movement| |---|---|---|---|---| ||resources|expended|losses|in funds| ||£|£|£|£| |**Unrestricted funds**||||| |General fund|55,533|(56,402)|8,814|7,945| |**TOTAL FUNDS**|55,533|(56,402)|8,814|7,945| 11 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024** ## **11. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 December 2024. 12 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024** ||31.12.24|31.12.23| |---|---|---| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Donations and legacies**||| |Donations|3,654|3,624| |Subscriptions|4,834|5,649| |Five Club Competition|9,384|8,458| ||17,872|17,731| |**Investment income**||| |Interest on loans|-|72| |Deposit account interest|700|811| |Interest on Investments|8,978|9,369| ||9,678|10,252| |**Total incoming resources**|27,550|27,983| |**EXPENDITURE**||| |**Charitable activities**||| |Sundries|569|-| |Grants to institutions|2,750|6,940| |Grants to individuals|4,800|1,800| ||8,119|8,740| |**Support costs**||| |**Management**||| |Stationery & office|1,658|1,584| |Advertising|-|660| |Sundries|660|-| |Conference and hall hire|905|722| |Depreciation of tangible and heritage assets|20|25| ||3,243|2,991| |**Human resources**||| |Wages|15,006|15,003| |Pensions|450|450| ||15,456|15,453| |**Governance costs**||| |Accountancy|1,200|1,200| |Total resources expended|28,018|28,384| |**Net expenditure**|(468)|(401)| This page does not form part of the statutory financial statements 13