PLAYING HELIIS ASqKIATION ANDACCOUNrs fcr tIE 31st 2022 RaJiSt￿ CIHity 3ffJJ)7 Dear Sir/ Madam, Notice is hereby given that the Ninety Sixth Annual General Meeting of the Kent County Playing Fields Association will be held at The Pavilion, The Moat, Charing Kent TN27 0JJ on 11[th] July, commencing at 7.00 pm to which you are invited. A copy of the Annual Report will be available from the Secretary on request or can be viewed on our website following this meeting at www.kentpfa.org.uk. ## **A G E N D A** 1. Welcome by the Chairman. 2. Apologies for absence. 3. To confirm the minutes of the Annual General Meeting held on 12[th] October 2022 4. To consider and approve the 96th Annual Report for the year ending 31[st] December 2022 5. To consider and approve the Accounts and Balance Sheet for the year ended 31[st ] December 2022. 6. To elect the Members to serve on the Management Committee: - a) Vice President of the Management Committee (2-year term) Propose Richard Young. - b) Chairman of the Management Committee (2-year term) Propose Philip Harding. - c) Members of the Association (1 year term): - The current members are, Philip Harding, Richard Young, Richard T.Maylam, Andy Griffiths, Cheng Wong , John Knott, Matt Edwards and Sue Barnes. - d) Chairman of the Golf Committee (2-year term) Propose Matt Edwards. 7. To elect the members to serve on the Golf Committee. The current members are, Cheng Wong, Matt Edwards, and Sue Barnes. 8. To adjust the timing of AGM’s from not later than 1[st] June to 1st August each year. 9. To consider changes to the terms regarding the Virgo Awards. 9. Appointment of Accountants; Ackland Webb 10. To determine the rates of annual subscription. 11. Any other business for referral to the Management Committee. By Order of the Management Committee. Paul Peacock Secretary - 4[th] July 2023 ## **OBJECT OF THE ASSOCIATION** The Kent County Playing Fields Association is a registered charity and is affiliated to the National Playing Fields Association. The Association is governed by the Rules, amended in April 2013. The Object of the Association is to ensure that there are adequate facilities for recreation in every city, town and village in Kent and, to fulfil this Object, to encourage the provision, improvement, retention and use of playing fields, children’s playgrounds and other recreational centres. ## **Supporting the Association** The Association has a strong membership that is committed to achieving its Object. The extent to which the Association is able to assist with the achievement of its Object, however, is dependent upon the level of financial assistance it receives year-on-year. If you would like to support the Association, Gift Aid and membership forms have been reproduced at the end of the Annual Report for completion and return to the office. A complete list of Members may be obtained on application to The Secretary, 24 Tennison Way, Maidstone Kent ME15 9GE. E-mail: kcpfa@hotmail.co.uk ## **CHAIRMAN’S REPORT** This report covers the 2022 calendar year, and the aftermath of the COVID virus and its various strains and the subsequent lockdown. Alongside many of the sporting activities it supports, the KCPFA resumed its principal activity, the service of grants and loans where applicable. The Management Committee meetings of the KCPFA during 2022 were held, together with the Annual General Meeting on the 12[th] October, at the Dog and Bear Public House in Lenham. At this time Trustees approved Ackland Webb accounts for 2021 together with the Annual Report to Trustees and the balance sheet. The Secretary further confirmed alterations to the constitution and rules governing the charity to encompass a Safeguarding Policy. In addition, the revived Cecil Leitch 5 Club competition held at Canterbury Golf Club in June was welcomed financially. ## **Grants, Loans and Awards** The KCPFA again awarded several grants to young people participating in a wide variety of sports. It continues to be a real source of pleasure to the Association to be able to support them and to learn of their dedication and excellence. A total of £3,600 was paid from memorial grants for 2022. Surprisingly, just a single general grant of £300 was awarded. At the same time, loans continue to be available to assist with the purchase, layout, and extension of playing fields and the provision, the modernisation and adaptation of children’s playgrounds, clubhouses, sports halls and other recreational facilities. The maximum loan offered, over a five-year period, is £25,000, or 80% of the cost of the project, whichever is the lesser amount. We are keen to make these loans more widely available. Grant aid is available to parish councils and voluntary organisations towards the cost of providing children’s recreational facilities only. The maximum grant is £1,000 and will be payable upon completion and inspection of the project and the submission of receipted accounts. As far as grants to young people are concerned, the following are available:  **The Virgo Awards** , established in memory of the late Ernest Virgo, a former President and great supporter of the Association, are open to young cricketers to assist with their training, coaching etc up to £300 in any one year.  **The Ivy Hawkes Memorial Fund** : awards from this Fund provide financial assistance for young sportsmen and women in Kent between the ages of 12 and 20.  The maximum award is £300.  **The Edwin Boorman Memorial Fund** established after a former Patron of the Association following his death in 2012 supports new sporting initiatives for clubs and voluntary organisations. Applications are considered from February to April each year for presentation at the subsequent AGM. Grants are maximum £300. ## **Donations :Income** The Association is most grateful to all those who have made donations during 2022;their support is greatly appreciated. The assistance the KCPFA can provide to young people is very much enhanced by this support. Cobtree Charity Trust, Sir Charles Jessel, The Stonewall Park Charitable Trust, Mr.Nick Miskin, Mr.Bill Cockcroft DL,Mrs Sue Barnes, Mr.Robert Horner,Mr Richard T.Maylam, Mr.Richard Young, Mr.Paul Peacock,Mr. Paul Furst, Mr.Paul Newman,Mr Chris Dyer,Mr Richard Moon, Mr Khee Cheng Wong , Mr Ulric Allesbrook, Miss A.M.BackhouseMrs Sarah Dawn Bailey,Mr. T.D.Brazier TD MP,Mr.S.W.L.Brice,Mr.R.W.Edelsten,Mrs.Nina Edgar,Mrs.Joanne Eldridge,Mr.Rai Janz,Mrs.Brenda Kverndal, Mrs. P.A.Lippiatt,Mrs.Vera M.Rees,Mr.Peter Robinson,Mr. Peter Ruranski,Mrs Jennifer Stark Duce,Mr.Ron.L.Steele, Mr.Paul A.Virgo. ## **Cecil Leitch Five Club Competition** Richard Young and his Golf Committee were delighted to resume the competition at Canterbury Golf Club resulting in a net profit of £8,196 for the charity. Our sincere thanks to all officials and members of Canterbury GC for allowing us to use their golf club and to every competitor taking part in both the preliminary rounds and the final. ## **Membership** The membership of the Association as of 31[st ] December 2022 was 430 made up as follows: Life members: 20 Benefactor members: 0 Annual Members: Individuals: 15 Clubs: 264 Parish Councils: 85 Schools: 1 Corporate: 15 Gift Aid: 30 ## **Summary** I am again most grateful to all those who enable the Association to continue to fulfil the charitable objectives for which it was established, in yet another difficult year. Committee colleagues serve the KCPFA with dedication and wisdom. Our Secretary, Paul Peacock, runs the Association on a day to-day basis, and his continued commitment to the KCPFA is greatly appreciated. The Trustees have paid due regard to the guidance on public benefit published by the Charity Commission when reviewing the aims and objectives of the Association and in planning future activities. The Trustees believe that the activities undertaken in the year for achieving the objectives of the Association have met the public benefit requirement. **Chairman - Phil Harding July 2023** ## **Financial Report** **Expenditure** Overall was significantly lower in 2022 by 12% at £24,902compared to £30,245 the previous year. This was due largely to the 62% reduction in grants made, down from £10,250 in 2021 to £3,900 in 2022. Support costs were higher by 24%% from £3,494 in 2021 to £4.350 in 2021 largely due to conference and hall hire costs and a 17% increase in stationery and office costs. Human resource costs were broadly the same as in the previous year. **Income** : Was marginally higher in the year, just 3% better from £27,148 in 2021 to £27,956 in 2022, due to a slightly better return on investment income/interest and the increased income raised from the Cecil Leitch competition. Net profit from the competition was £8,196 compared to £7,323 in 2021. Donations rose by just 2% to £4,236 from £4,159 in 2021.Subscription income however fell for the second year running by 7% from £6,215 to £5,757. Overall investment income rose by just over 3% from £9,451 to £9,767 due mainly to the reduced loan book interest as loans are repaid. **Summary:** The investments with CCLA continue to provide a steady income stream, despite the volatility of world markets, up slightly from £8,825 to £9,327. The unrealized net loss on those investments of £31,246 in 2022 (£30,893 unrealised gain in 2021) reversed the previous year’s positive figures leaving a total funds/net worth position of £271,993 compared with £300,185 in 2021. **Outlook** : For the current year remains uncertain worldwide. The ongoing invasion of Ukraine by Russia continues to undermine confidence in stock markets and cause significant fluctuations in energy costs/inflation. The potential for the UK stock market and economy to improve following our withdrawal from the EU remains hindered by politics and increased inflationary pressure here and overseas which has led policy makers to raise interest rates significantly. Considering the ongoing war in Ukraine, prolonged higher inflation, rising interest rates together with continued industrial disputes across sectors of the UK economy here in the UK and abroad, growth prospects are doubtful for the near future. The charity has remained resolute and does have a relatively strong balance sheet, a significant cash balance and a strong income stream from subscriptions and investment interest for the coming year. If, however, stock markets remain volatile and weaken further, we may expect a further reduction in the value of assets held with CCLA, nevertheless I am confident the charity will continue to meet its objectives throughout the coming year. **Secretary - Paul Peacock July 2023** |**_Patron:_**
|W.L.Cockcroft DL FRICS MCMI| |---|---| |**_OFFICERS:_**|| |**_President_**|Richard Young, 1 Nunnery Fields, Canterbury, Kent CT1| ||3JN| |**_Vice-President_**|Richard Young, 1 Nunnery Fields, Canterbury, Kent CT1| ||3JN| |**_Chairman_**|Philip J. Harding, 6 Chestnut Road, Elmsvale, Dover Kent| ||CT17 9PY| _**Vice-Chairman**_ Mr. Andrew Griffiths,109 Willington Street, Maidstone Kent ME15 8JU _**Golf Committee Chairman**_ Richard Young, 1 Nunnery Fields, Canterbury, Kent CT1 3JN _**------------------------------------------------------------------------------**_ _**Secretary/Treasurer**_ Paul Peacock, C/o 24 Tennison Way, Maidstone Kent ME15 9GE _**Registered Accountants**_ Ackland Webb Chartered Certified Accountants 67 Business Innovation Centre, University Road, Canterbury, Kent CT2 7FG ## _**Bankers**_ National Westminster Bank plc, 3 High Street, Maidstone, Kent ME14 1XU ## **COMMITTEE AND COUNCIL MEMBERSHIP** _**The Management Committee** (whose members serve as Trustees of the Association)_ _- Chairman: Philip John Harding_ _The Association’s Officers:_ _Elected Members:_ A.Griffiths , R T Maylam, J.T.Knott, K.C.Wong. Matt Edwards Sue Barnes. ## _**The Council – Chairman Philip John Harding, Vice-Chairman Richard Young,**_ _Elected Members:_ C.Boswell, President Kent Football Association, Invicta House Cobdown Park, Ditton Maidstone ME20 6DQ R .Young, Kent County Golf Union, 1 Nunnery Fields, Canterbury, Kent CT1 3JN A.Griffith, Community Cricket Manager West & Met. Kent, KCB Development Office, Old Dover Road, Canterbury CT1 3NZ G.Stephenson, Kent Lawn Tennis Association 42 Madeira Avenue, Bromley, Kent BR1 4AY ## _**The Golf Committee - Chairman: Richard Young**_ _Elected Members:_ K.C.Wong, Matt Edwards, Sue Barnes _Ex-Officio Members:_ The Association’s Officers ## _**District Representatives and representatives of Local Authorities, whilst holding office.**_ ## **DISTRICT REPRESENTATIVES** |**_Bexley_**|Mr_._A. Grifiths, 3 Middlesex Road, Maidstone Kent ME15 7PJ.| |---|---| |**_Canterbury_**|Mr_._R. Young, 1 Nunnery Fields, Canterbury, Kent CT1 3JN.| |**_Dartford_**|Mrs. J. Wood, 60 Ediva Road, Meopham, Kent DA13 0ND.| |**_Dover_**|Mr. P. Harding, 6 Chestnut Road, Dover, Kent CT17 9PY.| |**_Gillingham_**|Mr. K. C. Wong, 28 Watling Street, Gillingham, Kent ME7 2YH.| |**_Gravesham_**|Vacant| |**_Maidstone_** South|Mr. John Knott, 5 Matthews Avenue, Harrietsham, Kent ME17| ||1GT| |**_Medway_** North|Vacant| |**_Medway_** South|Vacant| |**_Sevenoaks_**|Mr. R. Horner, Linden Lea, Greenhill Road, Otford, Sevenoaks,| ||Kent TN14 5RR| |**_Shepway_** North|Vacant| |**_Swale_** and Sheppey|Vacant| |East and West|| |**_Swale_** **_Central_**|Mr. J.Thatcher, 3 Barler Place,Queenborough,Sittingbourne, Kent| ||ME11 5BX| |**_Thanet_**|Mr. P. Ruranski, 22 Nursery Fields, Acol, Birchington, Kent CT7| ||0JF| |**_Tonbridge &Malling_**
Mr T. Alldridge, 24 Tennison Way, Maidstone Kent ME15|| ||9GE| |**_Tunbridge Wells_**|Mr. P. French, 31 Bounds Oak Way, Southborough, Kent TN4| ||OTW| ## **REPRESENTATIVES OF LOCAL AUTHORITIES** _**Kent County Council**_ Cllr. Andrew Wickham, Pevington Farm, Egerton Road, Pluckley Kent TN27 0PF _**Ashford**_ Cllr. Mike Bennett, 16 Chalk Avenue,St Michaels, Teneterden Kent TN30 6BU _**Canterbury**_ Cllr. P. Todd, 60 Sherwood Drive, Whitstable, Kent CT5 4PH _**Dartford**_ Cllr. P.Thurlow,32 Cedar Drive, Sutton at Hone, Dartford, Kent DA4 9EN _**Dover**_ Cllr. Trevor .Bond 102 London Road, Deal,Kent CT14 9TY **Folkestone & Hythe** Cllr. Stuart Pealle, 11 The Pasture, Hawkinge, Kent CT18 7PN _**Gravesham**_ Cllr. Brian Sangha, Thisledome, 12B Lennox rRoad,Gravesend Kent DA11 0EP _**Lydd Town Council**_ Cllr. Barbara Walsh, 60 The Derrings, Lydd, Romney Marsh Kent TN29 9BN _**Maidstone**_ Cllr. David Naghi, 19 Mote Avenue, Maidstone, Kent ME15 7SU. _**Medway**_ Cllr. Gary Hackwell, 98 Long Catlis Road,Rainham,Kent ME8 9[TH] _**Sevenoaks**_ Cllr. Abraham, Sevenoaks District Council Argyle Road, Kent TN13 1HG _**Shepway**_ Cllr. Michael Lyons, Cragside, 67 Turnpike Hill, Hythe Kent CT21 4SE _**Swale**_ Vacant _**Tonbridge &Malling**_ Cllr. Des Keers, 17 Papion Grove, Chatham, Kent ME5 9BS ## **THE CECIL LEITCH FIVE CLUB GOLF COMPETITION -** ~~_**Richard Young**_~~ We were delighted to be able to resume with the Cecil Leitch 5 Club competition and grateful to both Canterbury Golf Club and all those taking part. The 65[th] annual event was held in June. Interest and participation in the competition was revived and we had over 1800 players competing in the preliminary rounds and the final. Our heartfelt thanks to all those involved across the county. **FINANCIAL ASSISTANCE - 2021** |
**_General Grants Paid:_**
Kent Schools Golf Association
**_Grants Paid from the Hawkes Memorial Fund:_**
Reuben Smith (BMX cycling)
Oliver Kendall (BMX cycling)
Finley Bowles (Olympic Trap Shooting)
Samuel Painter (Cycling)
Katie Painter (Triathlon)
Sophie Painter (Triathlon)
Layla Flint (Karate)
Gracie Lawton (Athletics)
Amelia Lawton (Athletics)
Harrison Lawton (Rugby)
Harriet Court (Javelin)
Rosie Dobson (Rugby)|**£**
300
300
300
300
300
300
300
300
300
300
300
300
300
300
3,600| |---|---| ## **SUMMARY OF ACCOUNTS FOR THE PAST FIVE YEARS (2017 TO 2022 INCLUSIVE)** ## **Details** ## **Year** **----- Start of picture text -----**
2017 2018 2019 2020 2021 2022
£ £ £ £ £ £
Income (other than 20,24 17,67 18,90 10,35 17,69 18,18
investment income) 5 0 4 5 7 9
27,84 18,83 19,75 17,72 19,64 24,90
Expenses - administration 2 9 4 2 3 2
27,79 (28,19
Surplus (Deficit) (818) (685) 4,863 1,668 6 2)
Capital Account - General 266,5 265,8 270,7 272,3 300,1 271,9
fund 43 58 21 89 85 93
Loans outstanding at previous 39,25 36,71 26,97 17,22
year end 7 4 1 9 7,486 1800
Loans advanced during the
year nil 9,000 nil nil nil nil
17,86 11,54
Loans repaid during the year 3 3 9,743 9,742 9,743 5,686
11,08 10,57 15,68 10,25
Grants made during the year 0 5 5 4,350 0 3,900
Membership 505 460 397 446 448 430
**----- End of picture text -----**
## **GIFT AID DECLARATION** _**Name of Charity:**_ KENT COUNTY PLAYING FIELDS ASSOCIATION, C/O 24 Tennison Way, Maidstone Kent ME15 9GE Telephone: 01622 691009 E-mail: kcpfa@hotmail.co.uk ## _**Details of Donor:**_ Title ………… …………………………………………… Address Forenames………………………………Surname ……………………………………………………………………………………………………………........ .. ………………………………………………………………………………Post Code …………………… …. ## _**I would like the Charity to treat, as a Gift Aid Donation, the following:**_ - the enclosed donation of £ ……………. - the donation of £ …………… which I made on ……/……./…… - all donations I make from the date of this declaration until I notify you otherwise - _(delete as appropriate)_ Signature ………………………………………… Date ………………………... ## _**EXPLANATORY NOTES:**_ **1.** You may cancel this declaration at any time by notifying the Charity. **2.** You must pay an amount of income tax and/or capital gains tax at least equal to the tax that the Charity reclaims on your donations in the tax year (currently 25p for each £1 you give). **3.** If in the future your circumstances change, and you no longer pay tax on your income and/or capital gains tax equal to the tax that the Charity reclaims, you may cancel your declaration (see Note 1). **4.** If you pay tax at the higher rate, you may claim further tax relief on your Self Assessment tax return **5.** If you are unsure whether your donations qualify for Gift Aid tax relief, please contact the Charity, or ask your local tax office for leaflet IR133 Gift Aid. **6.** Please notify the Charity if you change your name or address. ## **DONATIONS UNDER THE GIFT AID REGULATIONS** The Gift Aid Scheme has replaced the existing scheme under which monies were donated under a Deed of Covenant. Existing Deeds of Covenant will continue until their expiry date but will be dealt with, for those purposes, in the same way as donations under the new scheme. When Deeds of Covenant expire, donors will be invited to make donations in accordance with the Declaration Form above. You will see that you have various options on the form and you may select which option suits your particular circumstances. There is no minimum or maximum limit to the amount that you may give. All that is required is that you must have paid an amount of tax, either income or capital gains, at least equal to the tax deducted from your donations. This will allow donors to claim higher rate tax relief from donations against either income tax or capital gains tax. You may even submit a Gift Aid declaration by telephone or via the Internet without having to complete and sign a paper declaration. You merely have to provide the information contained on the form opposite and the Association will send you a written record of the declaration that you have made. You are entitled to cancel a declaration at any time. In the case of an oral declaration, if you cancel the declaration within 30 days of the written record being sent to you, the cancellation will be retrospective so that it will be as if the declaration had never been made. In addition to any donation made under the Gift Aid Scheme, individuals and companies will be able to obtain tax relief for gifts of listed shares and securities made to the Association when calculating their income or profits for tax purposes. ## **PAYROLL GIVING** Under the Payroll Giving Scheme, employees are able to authorise their employers to deduct charitable donations from their pay before calculating Pay As You Earn tax. In this way, the employee automatically obtains tax relief at his or her top rate of tax. If you have queries about making donations to the Association, please speak to the Secretary at Cantium Lodge. If he is unable to solve your problem immediately, he will take the details and one of the Association’s Officers will contact you when we have ascertained the answer from the appropriate authority. ## **KENT COUNTY PLAYING FIELDS ASSOCIATION MEMBERSHIP APPLICATION FORM** To: The Secretary, Kent County Playing Fields Association, C/o To support the Playing Fields Movement, I have pleasure in enclosing a Subscription/ Benefactor Membership fee of £……………… Name………………………………………………………………………………………………… ... Address…………………………. …………………………………………………………………… …………………………………………………………………………………………………… … |**_RATES OF MINIMUM SUBSCRIPTION:_**|| |---|---| |**_Annual:_**|**£**| |Individual|10| |Sports Clubs and similar organisations|25| |Borough and District Councils|52| |Parish Councils -|| |Council Tax Base precept £1,000 to £2,000|10| |Council tax base precept over £2,000|20| |**_Benefactor Member:_**|| |Once only payment|1,000| |**_Corporate Membership (per annum):_**|| |Commercial and industrial frms|75| ## _**BANKER’S ORDER**_ To ………………………………………………Bank plc Sort Code ………………………. ## Address ……………………………………………………………………………………………...... .. ……………………………………………………………………………………………….. Please pay now to the account of the Kent County Playing Fields Association (Registered Charity 302907) at National Westminster Bank plc, 3 High Street, Maidstone, Kent ME14 1XU, (sort code 60-60-08, Account number 00039616), my/our subscription of £ ………………. and continue to pay this amount without further application on 1[st] January each year until further notice. Signature……………………………………Account No..................................................................... Address…………………………. ……................................................................................................. Date....................................................................... **KENT COUNTY PLAYING FIELDS ASSOCIATION.** ## **DATA PROTECTION STATEMENT.** This statement explains how Kent County Playing Fields Association (KCPFA) handles and uses the personal details which it collects about its Trustees, Members, Sports Clubs, Applicants, and competitors in KCPFA competitions (hereinafter collectively called Consultants). Retention of this information regarding Consultants enables KCPFA to keep in touch with them in order to keep them advised of KCPFA activities, and to enable KCPFA to discharge its responsibilities as required by its constitution and to pursue its legitimate interests. KCPFA is committed to protecting all personal information and being open about the nature of the information which it holds. In the event that KCPFA rely upon an individual’s consent for holding such data, such consent may be withdrawn at any time. ## **The extent of this Policy:** This policy describes how KCPFA will make use of the data which it handles in pursuit of its legitimate interests. It also describes Consultants’ data protection rights, including a right to object to any processing which KCPFA may carry out. ## **Personal Data Collected and Held:** The personal information held by KCPFA will primarily be that provided by Consultants (or, in the case of minors, by their parents) in correspondence from Consultants by post, telephone, email or otherwise. On occasion, details regarding Consultants may be received from sports clubs within the County of Kent.. The records may contain: - Contact details as supplied and periodically updated by Consultants. - The name, gender, and date of birth of individuals. - Club affiliations and details of membership. - Bank account details when provided for payment of membership or other fees or to enable KCPFA to make payments. - Personal data supplied by Consultants for specific purposes (e.g. medical conditions and disability requirements). - Any qualifications or work experience supplied by an individual Some information will be generated as part of an individual’s involvement with KCPFA. ## **Information received from third parties:** KCPFA may on occasion receive information from third parties, e.g. information regarding a minor supplied by parents, details ofparticipants in a competition supplied by a sports club. ## **Use of Personal Data by KCPFA:** Consultants’ Personal Data is used by KCPFA for: - Sending to Consultants details of its activities and inviting them to attend events. - Collecting subscriptions and other payments which may be due. - Discharging its responsibilities as set out in its constitution as a Playing Fields Association. - Internal record-keeping. - Administrative purposes. - Purposes required by law, e.g. maintenance of accounting and health and safety records, compliance with the requirements of government and law enforcement authorities. ## **Direct Marketing:** KCPFA will not use personal data for any direct marketing purposes whatsoever. ## **Sharing of Data:** Personal data may be shared with government authorities and/or law enforcement agencies if mandated by law, or if required for the legal protection of the legitimate interests of KCPFA in compliance with applicable laws. Personal data may also be shared with third-party service providers who will process it on behalf of KCPFA. ## **Consultants’ Rights:** Consultants the right to: - Ask KCPFA for access to, or rectification or erasure of, their individual data Provided that KCPFA will not delete information which it is required to keep by law. - Restrict the data provided, subject to the proviso above. - Object to the receipt of communications by any specific method. - Request the transfer of their individual data to a third party. Members have the right to lodge a complaint with the Information Commissioner’s Office at ## **Retention of Data:** Consultants’ personal data will be processed for as long as they retain their membership or active involvement with KCPFA and, save as hereinafter mentioned, for up to one year thereafter. However, KCPFA will retain information to maintain statutory records in line with appropriate statutory requirements or guidance. Records of an individual’s involvement in a particular competition, or on being the subject of a grant or award, may be held indefinitely by KCPFA in order to maintain a historic record of KCPFA. ## **Further Information:** The legal basis for processing your personal data for the purposes set out above is that it is necessary for the pursuit of KCPFA’s legitimate interests. KCPFA always handles personal data securely and minimises its use, and there is no overriding prejudice to Consultants by using their personal information for these purposes. However, there is no statutory or contractual requirement for Consultants to provide KCPFA with any personal data. Those who have concerns or questions about the information contained in this statement, or who do not want KCPFA to process their personal data for specific purposes, should contact the KCPFA secretary at 24 Tennison Way, Maidstone, Kent, ME15 9GE, Tel: 01622 691009, email: Where Consultants have specific requests relating to the management of their personal data, KCPFA will endeavour to resolve these but there may be circumstances where it is unable to comply with a specific request. **REGISTERED CHARITY NUMBER: 302907** ## **REPORT OF THE TRUSTEES AND** **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** ## **FOR** ## **KENT COUNTY PLAYING FIELDS ASSOCIATION** Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD **KENT COUNTY PLAYING FIELDS ASSOCIATION** **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** |||**Page**|| |---|---|---|---| |**Report of the Trustees**||1|| |**Independent Examiner's Report**||2|| |**Statement of Financial Activities**||3|| |**Balance Sheet**||4|| |**Cash Flow Statement**||5|| |**Notes to the Cash Flow Statement**||6|| |**Notes to the Financial Statements**|7|to|12| |**Detailed Statement of Financial Activities**||13|| **KENT COUNTY PLAYING FIELDS ASSOCIATION** **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022** The trustees present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 302907 ## **Principal address** 24 Tennison Way Maidstone Kent ME15 9GE ## **Trustees** P Harding ## **Independent Examiner** Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD Approved by order of the board of trustees on ............................................. and signed on its behalf by: ........................................................................ Trustee 1 **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **Independent examiner's report to the trustees of Kent County Playing Fields Association** I report to the charity trustees on my examination of the accounts of Kent County Playing Fields Association (the Trust) for the year ended 31 December 2022. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Muggridge Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD Date: ............................................. 2 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022** |Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
18,189
Investment income
2
9,767
**Total**
27,956
**EXPENDITURE ON**
Raising funds
3
20,454
**Charitable activities**
Charitable
4,448
Other
-
**Total**
24,902
Net gains/(losses) on investments
(31,246)
**NET INCOME/(EXPENDITURE)**
(28,192)
**RECONCILIATION OF FUNDS**
Total funds brought forward
300,185
**TOTAL FUNDS CARRIED FORWARD**
271,993|Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-|31.12.22
31.12.21
Total
Total
funds
funds
£
£
18,189
17,697
9,767
9,451
27,956
27,148
20,454
555
4,448
10,047
-
19,643
24,902
30,245
(31,246)
30,893
(28,192)
27,796
300,185
272,389
271,993
300,185|31.12.22
31.12.21
Total
Total
funds
funds
£
£
18,189
17,697
9,767
9,451
27,956
27,148
20,454
555
4,448
10,047
-
19,643
24,902
30,245
(31,246)
30,893
(28,192)
27,796
300,185
272,389
271,993
300,185| |---|---|---|---| ||||27,148| ||||555
10,047
19,643| ||||30,245| ||||30,893| ||||27,796
272,389| ||||300,185| The notes form part of these financial statements 3 ## **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **BALANCE SHEET 31 DECEMBER 2022** |Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
7
157
**Investments**
Investments
8
219,809
Social investments
9
1,800
221,766
**CURRENT ASSETS**
Cash at bank and in hand
52,485
**CREDITORS**
Amounts falling due within one year
10
(2,258)
**NET CURRENT ASSETS**
50,227
**TOTAL ASSETS LESS CURRENT LIABILITIES**
271,993
**NET ASSETS**
271,993
**FUNDS**
11
Unrestricted funds:
General fund
**TOTAL FUNDS**|Restricted
funds
£
-
-
-
-
-
-
-
-
-|31.12.22
Total
funds
£
157
219,809
1,800
221,766
52,485
(2,258)
50,227
271,993
271,993
271,993
271,993|31.12.21
Total
funds
£
187
251,055
7,486
258,728
43,768
(2,311)
41,457
300,185
300,185
300,185
300,185| |---|---|---|---| The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. Trustee The notes form part of these financial statements 4 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2022** |||31.12.22|31.12.21| |---|---|---|---| ||Notes|£|£| |**Cash flows from operating activities**|||| |Cash generated from operations|1|(6,736)|(11,993)| |Net cash used in operating activities||(6,736)|(11,993)| |**Cash flows from investing activities**|||| |Purchase of fixed asset investments||-|(10,000)| |Interest received||9,429|8,829| |Dividends received||338|622| |Net cash provided by/(used in) investing activities||9,767|(549)| |**Cash flows from financing activities**|||| |Loan repayments in year||5,686|9,743| |Net cash provided by financing activities||5,686|9,743| ||||| |**Change in cash and cash equivalents in**|||| |**the reporting period**||8,717|(2,799)| |**Cash and cash equivalents at the**|||| |**beginning of the reporting period**||43,768|46,567| |**Cash and cash equivalents at the end of**|||| |**the reporting period**||52,485|43,768| The notes form part of these financial statements 5 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2022** ## **1. RECONCILIATION OF NET (EXPENDITURE)/INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES** |**ACTIVITIES**||| |---|---|---| ||31.12.22|31.12.21| ||£|£| |**Net (expenditure)/income for the reporting period (as per the**||| |**Statement of Financial Activities)**|(28,192)|27,796| |**Adjustments for:**||| |Depreciation charges|30|33| |Losses/(gain) on investments|31,246|(30,893)| |Interest received|(9,429)|(8,829)| |Dividends received|(338)|(622)| |(Decrease)/increase in creditors|(53)|522| |**Net cash used in operations**|(6,736)|(11,993)| ## **2.** ## **ANALYSIS OF CHANGES IN NET FUNDS** ||At 1.1.22|Cash flow|At 31.12.22| |---|---|---|---| ||£|£|£| |**Net cash**|||| |Cash at bank and in hand|43,768|8,717|52,485| ||43,768|8,717|52,485| |**Total**|43,768|8,717|52,485| The notes form part of these financial statements 6 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. The funds of the Association are all unrestricted funds. General funds are unrestricted funds which are available for use at the discretion of the Management Committee in furtherance of the general objectives of the charity and which have not been designated for other purposes. The Property Revaluation Reserve represents the increase in the value of the land and buildings from its original cost. Designated funds comprise unrestricted funds that have been set aside by the Management Committee for particular purposes. There were three designated funds in the year as follows. The Virgo Awards Appeal was set up to assist young cricketers with their sport. The Ivy Hawkes Awards Appeal was set up to assist young sports men and women. The Edwin Boorman Fund was set to target new initiatives that encourage sport and leisure participation for clubs in Kent with youngsters between the ages of ten and eighteen years. Transfers are made to the designated funds when necessary as agreed by the Trustees. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings - 15% on reducing balance ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Pension costs and other post-retirement benefits** The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. 7 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** ## **2. INVESTMENT INCOME** ## **3.** ||31.12.22|31.12.21|31.12.21| |---|---|---|---| ||£|£|| |Interest on loans|338||622| |Deposit account interest|102||4| |Interest on Investments|9,327|8,825|| ||9,767|9,451|| |**RAISING FUNDS**|||| |**Raising donations and legacies**|||| ||31.12.22|31.12.21|| ||£|£|| |Support costs|20,454||555| ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021. ## **5. STAFF COSTS** The average monthly number of employees during the year was as follows: ## **6.** |||31.12.22|31.12.21| |---|---|---|---| |Support staff||1|1| |No employees received emoluments in excess of £60,000.|||| |**COMPARATIVES FOR THE STATEMENT OF FINANCIAL**|**ACTIVITIES**||| ||Unrestricted|Restricted|Total| ||funds|funds|funds| ||£|£|£| |**INCOME AND ENDOWMENTS FROM**|||| |Donations and legacies|17,697|-|17,697| |Investment income|9,451|-|9,451| |**Total**|27,148|-|27,148| |**EXPENDITURE ON**|||| |Raising funds|555|-|555| |**Charitable activities**|||| |Charitable|10,047|-|10,047| |Other|19,643|-|19,643| |**Total**|30,245|-|30,245| |Net gains on investments|30,893|-|30,893| 8 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** |**6.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**
Unrestricted
funds
£
**NET INCOME**
27,796
**RECONCILIATION OF FUNDS**
Total funds brought forward
272,389
**TOTAL FUNDS CARRIED FORWARD**
300,185
**7.**
**TANGIBLE FIXED ASSETS**
**COST**
At 1 January 2022 and 31 December 2022
**DEPRECIATION**
At 1 January 2022
Charge for year
At 31 December 2022
**NET BOOK VALUE**
At 31 December 2022
At 31 December 2021
**8.**
**FIXED ASSET INVESTMENTS**
**MARKET VALUE**
At 1 January 2022
Revaluations
At 31 December 2022
**NET BOOK VALUE**
At 31 December 2022
At 31 December 2021
There were no investment assets outside the UK.
Cost or valuation at 31 December 2022 is represented by:
Valuation in 2021
Valuation in 2022
Cost|Restricted
Total
funds
funds
£
£
-
27,796
-
272,389
-
300,185
Fixtures
and
fittings
£
1,986
1,799
30
1,829
157
187
Unlisted
investments
£
251,055
(31,246)
219,809
219,809
251,055
Unlisted
investments
£
30,893
(31,246)
220,162
219,809|Total
funds
£
27,796
272,389| |---|---|---| |||300,185| 9 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** ## **8. FIXED ASSET INVESTMENTS - continued** The above investments are 19,948.93, 113,399.48, 7,072.80 and 1,000 shares in 4 COIF Charities Investments Funds. ## **9. SOCIAL INVESTMENTS** |**9.**|**SOCIAL INVESTMENTS**||||| |---|---|---|---|---|---| ||||||Loans| ||||||£| ||**MARKET VALUE**||||| ||At 1 January 2022||||7,486| ||Repayments in year||||(5,686)| ||At 31 December 2022||||1,800| ||**NET BOOK VALUE**||||| ||At 31 December 2022||||1,800| ||At 31 December 2021||||7,486| |**10.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||| |||||31.12.22|31.12.21| |||||£|£| ||Taxation and social security|||628|681| ||Other creditors|||1,630|1,630| |||||2,258|2,311| |**11.**|**MOVEMENT IN FUNDS**||||| |||||Net|| |||||movement|At| ||||At 1.1.22|in funds|31.12.22| ||||£|£|£| ||**Unrestricted funds**||||| ||General fund||300,185|(28,192)|271,993| ||**TOTAL FUNDS**||300,185|(28,192)|271,993| ||Net movement in funds, included in the above are as follows:||||| |||Incoming|Resources|Gains and|Movement| |||resources|expended|losses|in funds| |||£|£|£|£| ||**Unrestricted funds**||||| ||General fund|27,956|(24,902)|(31,246)|(28,192)| ||**TOTAL FUNDS**|27,956|(24,902)|(31,246)|(28,192)| 10 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** ## **11. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** ||||Net|| |---|---|---|---|---| ||||movement|At| |||At 1.1.21|in funds|31.12.21| |||£|£|£| |**Unrestricted funds**||||| |General fund||272,389|27,796|300,185| |**TOTAL FUNDS**||272,389|27,796|300,185| |Comparative net movement in funds, included in the above are as follows:||||| ||Incoming|Resources|Gains and|Movement| ||resources|expended|losses|in funds| ||£|£|£|£| |**Unrestricted funds**||||| |General fund|27,148|(30,245)|30,893|27,796| |**TOTAL FUNDS**|27,148|(30,245)|30,893|27,796| A current year 12 months and prior year 12 months combined position is as follows: |**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.1.21
£
272,389
272,389|Net
movement
in funds
£
(396)
(396)|At
31.12.22
£
271,993| |---|---|---|---| ||||271,993| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Gains and|Movement| |---|---|---|---|---| ||resources|expended|losses|in funds| ||£|£|£|£| |**Unrestricted funds**||||| |General fund|55,104|(55,147)|(353)|(396)| |**TOTAL FUNDS**|55,104|(55,147)|(353)|(396)| 11 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** ## **12. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 December 2022. 12 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022** ||31.12.22|31.12.21| |---|---|---| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Donations and legacies**||| |Donations|4,236|4,159| |Subscriptions|5,757|6,215| |Five Club Competition|8,196|7,323| ||18,189|17,697| |**Investment income**||| |Interest on loans|338|622| |Deposit account interest|102|4| |Interest on Investments|9,327|8,825| ||9,767|9,451| |**Total incoming resources**|27,956|27,148| |**EXPENDITURE**||| |**Charitable activities**||| |Grants to institutions|3,600|6,300| |Grants to individuals|300|3,950| ||3,900|10,250| |**Support costs**||| |**Management**||| |Stationery & office|1,811|1,546| |Advertising|660|1,290| |Sundries|-|497| |Conference and hall hire|1,849|128| |Depreciation of tangible and heritage assets|30|33| ||4,350|3,494| |**Human resources**||| |Wages|15,002|15,001| |Pensions|450|300| ||15,452|15,301| |**Governance costs**||| |Accountancy|1,200|1,200| |Total resources expended|24,902|30,245| |**Net income/(expenditure)**|3,054|(3,097)| This page does not form part of the statutory financial statements 13 **REGISTERED CHARITY NUMBER: 302907** ## **REPORT OF THE TRUSTEES AND** **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** ## **FOR** ## **KENT COUNTY PLAYING FIELDS ASSOCIATION** Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD **KENT COUNTY PLAYING FIELDS ASSOCIATION** **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** |||**Page**|| |---|---|---|---| |**Report of the Trustees**||1|| |**Independent Examiner's Report**||2|| |**Statement of Financial Activities**||3|| |**Balance Sheet**||4|| |**Cash Flow Statement**||5|| |**Notes to the Cash Flow Statement**||6|| |**Notes to the Financial Statements**|7|to|12| |**Detailed Statement of Financial Activities**||13|| **KENT COUNTY PLAYING FIELDS ASSOCIATION** **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022** The trustees present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 302907 ## **Principal address** 24 Tennison Way Maidstone Kent ME15 9GE ## **Trustees** P Harding ## **Independent Examiner** Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD Approved by order of the board of trustees on ............................................. and signed on its behalf by: ........................................................................ Trustee 1 **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **Independent examiner's report to the trustees of Kent County Playing Fields Association** I report to the charity trustees on my examination of the accounts of Kent County Playing Fields Association (the Trust) for the year ended 31 December 2022. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Muggridge Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD Date: ............................................. 2 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022** |Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
18,189
Investment income
2
9,767
**Total**
27,956
**EXPENDITURE ON**
Raising funds
3
20,454
**Charitable activities**
Charitable
4,448
Other
-
**Total**
24,902
Net gains/(losses) on investments
(31,246)
**NET INCOME/(EXPENDITURE)**
(28,192)
**RECONCILIATION OF FUNDS**
Total funds brought forward
300,185
**TOTAL FUNDS CARRIED FORWARD**
271,993|Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-|31.12.22
31.12.21
Total
Total
funds
funds
£
£
18,189
17,697
9,767
9,451
27,956
27,148
20,454
555
4,448
10,047
-
19,643
24,902
30,245
(31,246)
30,893
(28,192)
27,796
300,185
272,389
271,993
300,185|31.12.22
31.12.21
Total
Total
funds
funds
£
£
18,189
17,697
9,767
9,451
27,956
27,148
20,454
555
4,448
10,047
-
19,643
24,902
30,245
(31,246)
30,893
(28,192)
27,796
300,185
272,389
271,993
300,185| |---|---|---|---| ||||27,148| ||||555
10,047
19,643| ||||30,245| ||||30,893| ||||27,796
272,389| ||||300,185| The notes form part of these financial statements 3 ## **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **BALANCE SHEET 31 DECEMBER 2022** |Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
7
157
**Investments**
Investments
8
219,809
Social investments
9
1,800
221,766
**CURRENT ASSETS**
Cash at bank and in hand
52,485
**CREDITORS**
Amounts falling due within one year
10
(2,258)
**NET CURRENT ASSETS**
50,227
**TOTAL ASSETS LESS CURRENT LIABILITIES**
271,993
**NET ASSETS**
271,993
**FUNDS**
11
Unrestricted funds:
General fund
**TOTAL FUNDS**|Restricted
funds
£
-
-
-
-
-
-
-
-
-|31.12.22
Total
funds
£
157
219,809
1,800
221,766
52,485
(2,258)
50,227
271,993
271,993
271,993
271,993|31.12.21
Total
funds
£
187
251,055
7,486
258,728
43,768
(2,311)
41,457
300,185
300,185
300,185
300,185| |---|---|---|---| The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. Trustee The notes form part of these financial statements 4 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2022** |||31.12.22|31.12.21| |---|---|---|---| ||Notes|£|£| |**Cash flows from operating activities**|||| |Cash generated from operations|1|(6,736)|(11,993)| |Net cash used in operating activities||(6,736)|(11,993)| |**Cash flows from investing activities**|||| |Purchase of fixed asset investments||-|(10,000)| |Interest received||9,429|8,829| |Dividends received||338|622| |Net cash provided by/(used in) investing activities||9,767|(549)| |**Cash flows from financing activities**|||| |Loan repayments in year||5,686|9,743| |Net cash provided by financing activities||5,686|9,743| ||||| |**Change in cash and cash equivalents in**|||| |**the reporting period**||8,717|(2,799)| |**Cash and cash equivalents at the**|||| |**beginning of the reporting period**||43,768|46,567| |**Cash and cash equivalents at the end of**|||| |**the reporting period**||52,485|43,768| The notes form part of these financial statements 5 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2022** ## **1. RECONCILIATION OF NET (EXPENDITURE)/INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES** |**ACTIVITIES**||| |---|---|---| ||31.12.22|31.12.21| ||£|£| |**Net (expenditure)/income for the reporting period (as per the**||| |**Statement of Financial Activities)**|(28,192)|27,796| |**Adjustments for:**||| |Depreciation charges|30|33| |Losses/(gain) on investments|31,246|(30,893)| |Interest received|(9,429)|(8,829)| |Dividends received|(338)|(622)| |(Decrease)/increase in creditors|(53)|522| |**Net cash used in operations**|(6,736)|(11,993)| ## **2.** ## **ANALYSIS OF CHANGES IN NET FUNDS** ||At 1.1.22|Cash flow|At 31.12.22| |---|---|---|---| ||£|£|£| |**Net cash**|||| |Cash at bank and in hand|43,768|8,717|52,485| ||43,768|8,717|52,485| |**Total**|43,768|8,717|52,485| The notes form part of these financial statements 6 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. The funds of the Association are all unrestricted funds. General funds are unrestricted funds which are available for use at the discretion of the Management Committee in furtherance of the general objectives of the charity and which have not been designated for other purposes. The Property Revaluation Reserve represents the increase in the value of the land and buildings from its original cost. Designated funds comprise unrestricted funds that have been set aside by the Management Committee for particular purposes. There were three designated funds in the year as follows. The Virgo Awards Appeal was set up to assist young cricketers with their sport. The Ivy Hawkes Awards Appeal was set up to assist young sports men and women. The Edwin Boorman Fund was set to target new initiatives that encourage sport and leisure participation for clubs in Kent with youngsters between the ages of ten and eighteen years. Transfers are made to the designated funds when necessary as agreed by the Trustees. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Fixtures and fittings - 15% on reducing balance ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Pension costs and other post-retirement benefits** The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. 7 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** ## **2. INVESTMENT INCOME** ## **3.** ||31.12.22|31.12.21|31.12.21| |---|---|---|---| ||£|£|| |Interest on loans|338||622| |Deposit account interest|102||4| |Interest on Investments|9,327|8,825|| ||9,767|9,451|| |**RAISING FUNDS**|||| |**Raising donations and legacies**|||| ||31.12.22|31.12.21|| ||£|£|| |Support costs|20,454||555| ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021. ## **5. STAFF COSTS** The average monthly number of employees during the year was as follows: ## **6.** |||31.12.22|31.12.21| |---|---|---|---| |Support staff||1|1| |No employees received emoluments in excess of £60,000.|||| |**COMPARATIVES FOR THE STATEMENT OF FINANCIAL**|**ACTIVITIES**||| ||Unrestricted|Restricted|Total| ||funds|funds|funds| ||£|£|£| |**INCOME AND ENDOWMENTS FROM**|||| |Donations and legacies|17,697|-|17,697| |Investment income|9,451|-|9,451| |**Total**|27,148|-|27,148| |**EXPENDITURE ON**|||| |Raising funds|555|-|555| |**Charitable activities**|||| |Charitable|10,047|-|10,047| |Other|19,643|-|19,643| |**Total**|30,245|-|30,245| |Net gains on investments|30,893|-|30,893| 8 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** |**6.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**
Unrestricted
funds
£
**NET INCOME**
27,796
**RECONCILIATION OF FUNDS**
Total funds brought forward
272,389
**TOTAL FUNDS CARRIED FORWARD**
300,185
**7.**
**TANGIBLE FIXED ASSETS**
**COST**
At 1 January 2022 and 31 December 2022
**DEPRECIATION**
At 1 January 2022
Charge for year
At 31 December 2022
**NET BOOK VALUE**
At 31 December 2022
At 31 December 2021
**8.**
**FIXED ASSET INVESTMENTS**
**MARKET VALUE**
At 1 January 2022
Revaluations
At 31 December 2022
**NET BOOK VALUE**
At 31 December 2022
At 31 December 2021
There were no investment assets outside the UK.
Cost or valuation at 31 December 2022 is represented by:
Valuation in 2021
Valuation in 2022
Cost|Restricted
Total
funds
funds
£
£
-
27,796
-
272,389
-
300,185
Fixtures
and
fittings
£
1,986
1,799
30
1,829
157
187
Unlisted
investments
£
251,055
(31,246)
219,809
219,809
251,055
Unlisted
investments
£
30,893
(31,246)
220,162
219,809|Total
funds
£
27,796
272,389| |---|---|---| |||300,185| 9 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** ## **8. FIXED ASSET INVESTMENTS - continued** The above investments are 19,948.93, 113,399.48, 7,072.80 and 1,000 shares in 4 COIF Charities Investments Funds. ## **9. SOCIAL INVESTMENTS** |**9.**|**SOCIAL INVESTMENTS**||||| |---|---|---|---|---|---| ||||||Loans| ||||||£| ||**MARKET VALUE**||||| ||At 1 January 2022||||7,486| ||Repayments in year||||(5,686)| ||At 31 December 2022||||1,800| ||**NET BOOK VALUE**||||| ||At 31 December 2022||||1,800| ||At 31 December 2021||||7,486| |**10.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||| |||||31.12.22|31.12.21| |||||£|£| ||Taxation and social security|||628|681| ||Other creditors|||1,630|1,630| |||||2,258|2,311| |**11.**|**MOVEMENT IN FUNDS**||||| |||||Net|| |||||movement|At| ||||At 1.1.22|in funds|31.12.22| ||||£|£|£| ||**Unrestricted funds**||||| ||General fund||300,185|(28,192)|271,993| ||**TOTAL FUNDS**||300,185|(28,192)|271,993| ||Net movement in funds, included in the above are as follows:||||| |||Incoming|Resources|Gains and|Movement| |||resources|expended|losses|in funds| |||£|£|£|£| ||**Unrestricted funds**||||| ||General fund|27,956|(24,902)|(31,246)|(28,192)| ||**TOTAL FUNDS**|27,956|(24,902)|(31,246)|(28,192)| 10 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** ## **11. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** ||||Net|| |---|---|---|---|---| ||||movement|At| |||At 1.1.21|in funds|31.12.21| |||£|£|£| |**Unrestricted funds**||||| |General fund||272,389|27,796|300,185| |**TOTAL FUNDS**||272,389|27,796|300,185| |Comparative net movement in funds, included in the above are as follows:||||| ||Incoming|Resources|Gains and|Movement| ||resources|expended|losses|in funds| ||£|£|£|£| |**Unrestricted funds**||||| |General fund|27,148|(30,245)|30,893|27,796| |**TOTAL FUNDS**|27,148|(30,245)|30,893|27,796| A current year 12 months and prior year 12 months combined position is as follows: |**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.1.21
£
272,389
272,389|Net
movement
in funds
£
(396)
(396)|At
31.12.22
£
271,993| |---|---|---|---| ||||271,993| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Gains and|Movement| |---|---|---|---|---| ||resources|expended|losses|in funds| ||£|£|£|£| |**Unrestricted funds**||||| |General fund|55,104|(55,147)|(353)|(396)| |**TOTAL FUNDS**|55,104|(55,147)|(353)|(396)| 11 **KENT COUNTY PLAYING FIELDS ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2022** ## **12. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 December 2022. 12 **KENT COUNTY PLAYING FIELDS ASSOCIATION** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022** ||31.12.22|31.12.21| |---|---|---| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Donations and legacies**||| |Donations|4,236|4,159| |Subscriptions|5,757|6,215| |Five Club Competition|8,196|7,323| ||18,189|17,697| |**Investment income**||| |Interest on loans|338|622| |Deposit account interest|102|4| |Interest on Investments|9,327|8,825| ||9,767|9,451| |**Total incoming resources**|27,956|27,148| |**EXPENDITURE**||| |**Charitable activities**||| |Grants to institutions|3,600|6,300| |Grants to individuals|300|3,950| ||3,900|10,250| |**Support costs**||| |**Management**||| |Stationery & office|1,811|1,546| |Advertising|660|1,290| |Sundries|-|497| |Conference and hall hire|1,849|128| |Depreciation of tangible and heritage assets|30|33| ||4,350|3,494| |**Human resources**||| |Wages|15,002|15,001| |Pensions|450|300| ||15,452|15,301| |**Governance costs**||| |Accountancy|1,200|1,200| |Total resources expended|24,902|30,245| |**Net income/(expenditure)**|3,054|(3,097)| This page does not form part of the statutory financial statements 13