Trustees’ Annual Report for the period
From 01 Jan 2025 Period start date To 31 Dec 2025 Period end date
Charity name: Upchurch Village Hall
Charity registration number: 302873
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the purposes of physical and mental training and recreation and social moral spiritual and intellectual development. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Activities for social and mental wellbeing organised by local groups for social gatherings, sporting activities and intellectual development and entertainment. Also used by Local Parish Council for regular meetings and other activities affecting the village. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have regard to guidance issued by the charity commission and receive an induction/onboarding. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | No grant making activities are undertaken |
| Policy on social investment including program related investment |
Para 1.38 | No social investment. |
| Contribution made by volunteers |
Para 1.38 | All trustees are volunteers from the local organisations, as defined by the trust deeds, and contribute to the charity activities for free. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity achieves its objectives by providing the venue and facilities for local groups and organisations as set out in the trust deeds. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | Objectives achieved through ongoing facilities provided by the village hall |
| Performance of fundraising activities against objectives set |
Para 1.41 | No fundraising activities undertaken in this financial year. |
| Investment performance against objectives |
Para 1.41 | The village hall maintains a reserve as required by the charity commission and a surplus as set out in its policies. |
| Other | n/a |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Net Income £7344.08 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held for operating the hall for at least 3 months in the event no hiring income is available. It also retains reserves for the regular replacement of certain assets. |
| Amount of reserves held | Para 1.22 | £23807.75 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Organisations hiring the hall. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | Loss of revenue due to organisations failing to hire the Village Hall as a venue for their activities. |
| Other | n/a |
Structure, Governance and Management
| Description of charity’s trusts: |
n/a | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As defined by the Trust Deeds |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | An induction policy provides the procedure for induction. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Chairman, Treasurer, Secretary and general members. |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other | n/a |
Reference and Administrative details
| Charity name | Upchurch Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 302873 |
| Charity’s principal address | Rear of the Crown Pub, The street, Upchurch. Sittingbourne, Kent. ME9 7EU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| David Steward | Chair | |||
| Edward Murphy | Trustee | |||
| Sandra Tutt | Secretary | |||
| Deborah Martin | Treasurer | |||
| Brenda Groves | Trustee | |||
| Carol Boakes | Trustee | |||
| Alison Lewin | Trustee | |||
| Dave Dorsett | Trustee | |||
| Bryn Howells | Trustee | |||
| Franchesca Butcher |
Trustee | |||
| Christine Stevens | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the The Charity Commission charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for As per the Trust Deeds safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| David Steward | ||
Chair |
||
| 06/06/2026 | ||
| 06/06/2026 |
Management Report
Upchurch Village Hall For the period ended 31 December 2025
Prepared on 5 March 2026
For management use only
Table of Contents
Statement of Activity........................................................................................................................................3 Statement of Financial Position.......................................................................................................................4
2/5
Statement of Activity
January - December 2025
| Statement of Activity January - December 2025 |
|
|---|---|
| Total | |
| INCOME | |
| Cleaning Fee | 180.00 |
| Cupboard Hire Revenue | 622.00 |
| Gas Meter Takings | 580.00 |
| Lettings - Regular | 12,198.50 |
| Lettings - Village Organisations | 11,935.00 |
| Lettings Casual Hirers | 8,641.50 |
| Total Income | 34,157.00 |
| TOTAL | 34,157.00 |
| EXPENDITURES | |
| Business Licenses and Permits | 465.20 |
| Janitorial Expenditure | 822.62 |
| Telephone Expenditure | 17.00 |
| Total Expenditures | 1,304.82 |
| NET OPERATING INCOME | 32,852.18 |
| OTHER INCOME | |
| Interest income | 292.47 |
| Total Other Income | 292.47 |
| OTHER EXPENDITURES | |
| Advertising & Marketing | 30.00 |
| Audit & Accountancy fees | 427.20 |
| Cleaning | 60.00 |
| Electric | 2,405.92 |
| Gas | 1,659.02 |
| Insurance | 2,101.24 |
| Pest Control | 148.34 |
| Repairs & Maintenance | 10,592.39 |
| Salaries - Cleaner | 6,245.00 |
| Waste Collection | 1,264.09 |
| Water rates | 867.37 |
| Total Other Expenditures | 25,800.57 |
| NET OTHER INCOME | -25,508.10 |
| NET INCOME/(EXPENDITURE) | £7,344.08 |
3/5
Upchurch Village Hall
Statement of Financial Position
As of December 31, 2025
| Statement of Financial Position As of December 31, 2025 |
|
|---|---|
| Total | |
| FIXED ASSET | |
| Tangible assets | |
| Buildings - Freehold Property | 30,502.00 |
| Buildings and Improvements | 9,468.00 |
| Furnishings - First Cost | 768.00 |
| Furniture and Equipment | 701.98 |
| General Equipment - FC | 729.00 |
| Grant For New Sound & Loop System | -1,469.92 |
| Grants For New Building Work | -93,150.00 |
| Heating Project 2017 | 8,340.00 |
| Heating Project 2017 Funding | -8,340.00 |
| Less Accumalated Depreciation On Furnishings -First Cost | -768.00 |
| Less Accumulated Depreciation on General Equipment | -729.00 |
| Less Accumulated Depreciation On New Sound & Loop System | -489.98 |
| New Building Project 1998/99 | 111,014.25 |
| New Sound & Loop System | 1,959.90 |
| Sound System Upgrade | 511.80 |
| Sound System Upgrade Donation | -511.80 |
| Total Tangible assets | 58,536.23 |
| Total Fixed Asset | 58,536.23 |
| CASH AT BANK AND IN HAND | |
| Current | 14,988.02 |
| Fundraising Accounts | 9,502.90 |
| Reserves Account | 23,807.75 |
| Total Cash at bank and in hand | 48,298.67 |
| DEBTORS | |
| Accounts Receivable | 2,046.00 |
| Total Debtors | 2,046.00 |
| CURRENT ASSETS | |
| Cash Clearing Account | -792.60 |
| Other Debtors | -208.75 |
| PettyCash | 165.98 |
| Total Current Assets | -835.37 |
| NET CURRENT ASSETS | 49,509.30 |
| CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |
| Trade Creditors | |
| Accounts Payable | 702.35 |
| Total Trade Creditors | 702.35 |
| Current Liabilities | |
| Cover Charges | 2,492.25 |
| Fundraising Donations Received | -5,451.29 |
| Grants received | 19,596.85 |
| Suspense | 11,538.00 |
4/5
Upchurch Village Hall
| Total | |
|---|---|
| Total Current Liabilities | 28,175.81 |
| Total Creditors: amounts falling due within oneyear | 28,878.16 |
| NET CURRENT ASSETS(LIABILITIES) | 20,631.14 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 79,167.37 |
| CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR | |
| General Maintenance Reserve | 5,430.90 |
| Total Creditors: amounts falling due after more than oneyear | 5,430.90 |
| TOTAL NET ASSETS (LIABILITIES) | £73,736.47 |
| CHARITY FUNDS | |
| Retained Earnings | 66,392.39 |
| Surplus/(Deficit) | 7,344.08 |
| Total Charity funds | £73,736.47 |
5/5
Upchurch Village Hall
Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. l Confirm Ihat no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act- or 2. the accounts do not accord with those records" or 3. the accounts do not comply with the applicable requirements conceming the form and content of accounts set out in the Charilies (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signe Name: Relevant professional qualification or membership of professional bodies {rf any)- Address: t) Q£. Date: x- at)NE. EI%K4Ir KF. gEY