## **Trustees’ Annual Report for the period** **From 1[st] Jan 2024 Period start date To 31[st] Dec 2024 Period end date Charity name: Upchurch Village Hall** ## **Charity registration number: 302873** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**For the purposes of physical and mental**
**training and recreation and social moral**
**spiritual and intellectual development.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Activities for social and mental**
**wellbeing organised by local groups for**
**social gatherings, sporting activities and**
**intellectual development and**
**entertainment. Also used by Local**
**Parish Council for regular meetings and**
**other activities affecting the village.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have regard to guidance**
**issued by the charity commission and**
**receive an induction/onboarding.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**No grant making activities are**
**undertaken**| |Policy on social investment
including program related
investment|Para 1.38|**No social investment.**| |Contribution made by
volunteers|Para 1.38|**All trustees are volunteers from the**
**local organisations, as defined by the**
**trust deeds, and contribute to the**
**charity activities for free.**| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity achieves its objectives by**
**providing the venue and facilities for**
**local groups and organisations as set**
**out in the trust deeds.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Objectives achieved through ongoing**
**facilities provided by the village hall**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**No fundraising activities undertaken in**
**this financial year.**| |Investment performance
against objectives|Para 1.41|**The village hall maintains a reserve as**
**required by the charity commission and**
**a surplus as set out in its policies.**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Net income £7925.67**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held for operating the hall**
**for at least 3 months in the event no**
**hiring income is available. It also retains**
**reserves for the regular replacement of**
**certain assets.**| |Amount of reserves held|Para 1.22|**£22,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Organisations hiring the hall.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**Los of revenue due to organisations**
**failing to hire the Village hall as a venue**
**for their activities.**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/A**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**As defined by the Trust Deeds**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**An induction policy provides the**
**procedure for induction.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Chairman, Treasurer, Secretary and**
**general members.**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Upchurch Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|302873| |Charity’s principal address|Rear of the Crown Pub,
The street, Upchurch.
Sittingbourne, Kent. ME9 7EU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||David Steward|Chair||| ||Edward Murphy|Trustee||| ||Sandra Tutt|Secretary||| ||Deborah Martin|Treasurer||| ||Brenda Groves|Trustee||| ||Carol Boakes|Trustee||| ||Alison Lewin|Trustee||| ||Dave Dorsett|Trustee||| ||Bryn Howells|Trustee||| ||Jack Leech|Trustee||| ||Christine Stevens|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the The Chrity Commission charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for As per the Trust Deeds safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||David Steward|| ||
Chair|| ||13/07/25|| ||13/07/25|| ## Management Report Upchurch Village Hall For the period ended 31 December 2024 Prepared on 7 June 2025 For management use only ## **Table of Contents** Statement of Activity........................................................................................................................................3 Statement of Financial Position.......................................................................................................................4 2/5 ## **Statement of Activity** January - December 2024 |**Statement of Activity**
January - December 2024|| |---|---| ||**Total**| |INCOME|| |Cleaning Fee|100.00| |Cupboard Hire Revenue|784.00| |Gas Meter Takings|504.00| |Lettings - Regular|4,333.00| |Lettings - Village Organisations|3,294.00| |Lettings Casual Hirers|5,979.50| |Lettings Regular outside village|2,742.00| |Lettings Regular Village|7,689.00| |Other Revenue|1,871.28| |Services|4,251.00| |**Total Income**|**31,547.78**| |TOTAL|**31,547.78**| |EXPENDITURES|| |Business Licenses and Permits|339.64| |Computer and Internet Expenditures|320.00| |Janitorial Expenditure|725.01| |Professional Fees|297.00| |Telephone Expenditure|35.00| |**Total Expenditures**|**1,716.65**| |NET OPERATING INCOME|**29,831.13**| |OTHER INCOME|| |Interest income|324.39| |**Total Other Income**|**324.39**| |OTHER EXPENDITURES|| |Advertising & Marketing|105.57| |Audit & Accountancy fees|362.40| |Cleaning|50.00| |Electric|3,933.60| |Gas|1,905.71| |Insurance|2,106.75| |Pest Control|212.17| |Refurbishment|1,576.48| |Repairs & Maintenance|3,602.37| |Salaries - Cleaner|5,894.00| |Waste Collection|1,622.71| |Water rates|858.09| |**Total Other Expenditures**|**22,229.85**| |NET OTHER INCOME|**-21,905.46**| |NET INCOME/(EXPENDITURE)|**£7,925.67**| 3/5 Upchurch Village Hall ## **Statement of Financial Position** As of December 31, 2024 |**Statement of Financial Position**
As of December 31, 2024|| |---|---| ||**Total**| |FIXED ASSET|| |**Tangible assets**|| |Buildings - Freehold Property|30,502.00| |Buildings and Improvements|9,468.00| |Furnishings - First Cost|768.00| |General Equipment - FC|729.00| |Grant For New Sound & Loop System|-1,469.92| |Grants For New Building Work|-93,150.00| |Heating Project 2017|8,340.00| |Heating Project 2017 Funding|-8,340.00| |Less Accumalated Depreciation On Furnishings -First Cost|-768.00| |Less Accumulated Depreciation on General Equipment|-729.00| |Less Accumulated Depreciation On New Sound & Loop System|-489.98| |New Building Project 1998/99|111,014.25| |New Sound & Loop System|1,959.90| |Sound System Upgrade|511.80| |Sound System Upgrade Donation|-511.80| |**Total Tangible assets**|**57,834.25**| |**Total Fixed Asset**|**57,834.25**| |CASH AT BANK AND IN HAND|| |Current|12,020.93| |Fundraising Accounts|9,502.90| |Reserves Account|21,187.28| |**Total Cash at bank and in hand**|**42,711.11**| |DEBTORS|| |Accounts Receivable|87.00| |**Total Debtors**|**87.00**| |CURRENT ASSETS|| |Cash Clearing Account|-792.60| |Other Debtors|-208.75| |PettyCash|165.98| |**Total Current Assets**|**-835.37**| |NET CURRENT ASSETS|**41,962.74**| |CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR|| |**Trade Creditors**|| |Accounts Payable|702.35| |**Total Trade Creditors**|**702.35**| |**Current Liabilities**|| |Cover Charges|1,646.25| |Fundraising Donations Received|-5,513.75| |Grants received|19,596.85| |Suspense|11,538.00| |**Total Current Liabilities**|**27,267.35**| 4/5 Upchurch Village Hall ||**Total**| |---|---| |**Total Creditors: amounts falling due within oneyear**|**27,969.70**| |NET CURRENT ASSETS(LIABILITIES)|**13,993.04**| |TOTAL ASSETS LESS CURRENT LIABILITIES|**71,827.29**| |CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR|| |General Maintenance Reserve|5,430.90| |**Total Creditors: amounts falling due after more than oneyear**|**5,430.90**| |TOTAL NET ASSETS (LIABILITIES)|**£66,396.39**| |CHARITY FUNDS|| |Retained Earnings|58,470.72| |Surplus/(Deficit)|7,925.67| |**Total Charity funds**|**£66,396.39**| 5/5 Upchurch Village Hall Ind•p•nd•nt •xamln•V* rnport to th• tr￿t••* of Upchur¢h Vll•9• Hall I rep￿ to IrLthos on my examlnallcn of the 8co)unls of u￿hurch Vlll8yg Hall Ilhe T￿￿t) ft)r the yeor erKled 31 Oe(xmbw 2024. R•spDn¥lbllltl•• and bagls of rnport As the tharity trustees ol thg T￿￿1 are rnSFon4bkn the pryrnlk)n oftho ac££wits In acc(￿[￿* tho wuirements oftho Ch8riti68 Aci 2011 {'￿ Acr I reF*Nt in resFrft of my exanNnatKJn of Ihg TnMt'$ ￿e(￿nts Carr￿ under section 145 of the 2011 A(1 and in carrwng my 8x2mination I havo fdk)wod 011 the appIl￿ble DiTe¢th)ns given by thg Charity Commission uTha•r 14515Mbl of I have com￿e￿I my examknaticm. I confirm that no matsial rnatters havg come to my attenfjon in ryjnneclion with Iho examination giwng me cause lo bolbve that in any materfal resp￿L . accThJntire r￿[￿S were not k•pt in resFrtt olthg Tnjst as r8quirgd by so¢11￿ 130 of the Act., or 2. tho acxfwnts do not accord with thoBe r￿rdS., or 3. the 8ccnunts do not comply wih the 8ppIicoble requir8m8nts tt)n¢*ming t fomi and corrtenl of occojnts set wt kn tht Charit￿ {Accwni$ and Reports) ReguLati￿5 2008 olher th8n any requirement thal the accounts 9￿0 a Irua fair whkh Is nol a mattw consM4orgd as part 018n iThJependenl examination. èxamSn8Uort lo ￿lch attention should bo drawn in Ihk5 rep(xt in gnable a proper t¥KIOTslanding of tho ¥¢counts to bè roached. Siw.. Name.. 4CHp4 R818vant profes8￿)n￿ qualifKal*x LY membership of profe￿0￿81 trf)Jigs Illany): eRs4A}I 9&Y A(Idr8ss: D8to.'