Charity number: 302844
Smarden Charter Hall Management Committee
Report of the Trustees and Unaudited Financial Statements
For the year ended 31 December 2024
Smarden Charter Hall Management Committee Contents Page For the year ended 31 December 2024
|Report of the Trustees|1 to 3|
|---|---|
|Independent Examiner's Report to the Trustees|4|
|Statement of Financial Activities|5|
|Statement of Financial Position|6|
|Notes to the Financial Statements|7 to 11|
|Detailed Statement of Financial Activities|12|
## Smarden Charter Hall Management Committee Report of the Trustees
## For the year ended 31 December 2024
The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 December 2024. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
The trustees are responsible for the preparation of the Trustees' Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice)
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the Charity's state of affairs and of the incoming resources and application of resources by the Charity for that period. In preparing these financial statements the trustees are required to: Select suitable accounting policies and apply them consistently; Observe the methods and principles on the Charities SORP; Make judgements and accounting estimates that are reasonable and prudent; Prepare the Financial Statements on the going concern basis unless it is inappropriate to presume the Charity will continue its operations.
The trustees are responsible for keeping proper accounting records that are sufficient to show and explain all of the Charity's transactions to ensure that the financial statements comply with the Charities Act 2011. The Charity (Accounts and Reports) Regulations 2008, and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## OBJECTIVES AND ACTIVITIES
Objectives and aims
The principal objective of the charity is to maintain the village hall for the communal benefit of the inhabitants of Smarden and the neightbourhood including the provision of public services.
The Charter Hall is used by village organisations and societies; the use of the hall for private functions provides income which is used to keep charges for community use low, and also provides funding to support improvement to the general functioning of the hall. The Hall houses the IT Centre and the Heritage Centre, with a drop-in centre operating on a twice-weekly basis providing services for older people.
The management committee have continued to maintain, manage and develop the hall as a facility for the whole community.
The trustees are grateful for the continuing support of so many local residents.
## Statement on public benefit
The trustees have considered the Charity Commissions's guidance on public benefit, including the guidance 'public benefit; running a chairty (PB2)'.
They continue to focus on providing a wide range of services and activities to contribute to the well-being of local people and ensuring charges are kept low to ensure accessibility for all the community.
## ACHIEVEMENTS AND PERFORMANCE
Significant activities:
The charitable activities continued to be that of hiring out the hall.
The fundraising activities during the year included the Mini Lottery, the Big Bid, the Elton John Event and the Christmas Fair. Achievements against objectives:
The Charter Hall trustees and committed to maintaining and developing the Charter Hall so that it remains an attractive venue for the use of all village residents. Improvements to the building and the fabric are undertaken on a continuing basis. Investment Performance:
The trustees' policy is that any sum of cash at any time belonging to the charity and not needed as a balance for working purposes, is invested in order to achieve both income and optimum growth. The management committee receive financial reports at each of their meetings and are thus able to continuiously monitor the charity's investments to ensure the policy is effective.
Reserves:
Total income allocated to general unrestricted funds amounted to £48283 Total costs of raising funds amounted to £0.
Total expenditure on charitable activities amounted to £40960. This meant an addition to unrestricted funds of £7323.
Taking into account the funds brought forward, the general unrestricted funds balance to be carried forward is : £44745 There was no change to the restricted fund of New Village Hall, which continues to be £605,532.
Going Concern
The trustees continue to adopt the going concern basis in preparing financial statements given their justifiable expectations
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## Smarden Charter Hall Management Committee Report of the Trustees Continued
## For the year ended 31 December 2024
that the charity has adequate resources to continue its operational existence for the foreseeable future.
## STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The charity is governed by the Constitution set out in the Deed of Conveyance dated 7 July 1964.
The trustees have complied with their duty in Section 17(5) of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission,
Recruitment and appointment of trustees
The Management and decision making of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
The trustees are appointed annually by the members in the general meeting and they are made aware on their appointment of their responsibilities under charity legislation. The trustees who served during the year and who were serving at the year end are set out on page 2.
The trustees have carried out risk assessments applicable to the charity, in particular the operations and finances of the charity, and have systems and procedures in place to mitigate exposure to all risks identified.
## **REFERENCE AND ADMINISTRATIVE INFORMATION**
**Name of Charity** Smarden Charter Hall Management Committee **Charity registration number** 302844 **Principal address** The Meeting House Water Lane, Smarden Ashford Kent TN27 8NR
## **Trustees**
The trustees and officers serving during the year and since the year end were as follows:
Angela Wilson Brian Martin Bristow Geraldine Dyer Mark Bickerton Michael Barkway Paul Ryan Adam Green **Secretary** Angela Wilson **Independent examiners** Orchard Business Services Orchard View Pook Lane Biddenden Ashford, Kent TN27 8JU
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Smarden Charter Hall Management Committee Report of the Trustees Continued For the year ended 31 December 2024
Approved by the Board of Trustees and signed on its behalf by
............................................................................. Angela Wilson
3 of 12
For the year ended 31 December 2024
## Smarden Charter Hall Management Committee Independent Examiners Report to the Trustees
I report to the trustees on my examination of the accounts of the charity for the year ended 31 December 2024.
This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts & Reports) Regulations 2008.
To the fullest extent permitted by law, I do not accept or assume responsibility to any person or body other than the charityh and the charity's trustees for my work or for this report.
## **Responsibilities and basis of report**
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiners statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Orchard Business Services Orchard View Pook Lane Biddenden Ashford, Kent TN27 8JU
10 April 2025
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## Smarden Charter Hall Management Committee Statement of Financial Activities
## For the year ended 31 December 2024
|For the year ended 31 December 2024
Smarden Charter Hall Management Committee
Statement of Financial Activities|||
|---|---|---|
|**Notes**
**Income and endowments from:**
Donations and legacies
2
Charitable activities
3
Other trading activites
4
Investments
5
**Total**
**Expenditure on:**
Charitable activities
6/7
**Total**
**Net income/expenditure**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
7,598
24,218
16,380
87
**48,283**
(40,960)
**(40,960)**
**7,323**
642,954
**650,277**
2024|**£**
7,075
22,686
6,900
40
2023|
|||**36,701**|
|||(38,064)|
|||**(38,064)**|
|||**(1,363)**
644,412|
|||**643,049**|
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## Smarden Charter Hall Management Committee Statement of Financial Position
## As at 31 December 2024
||**Notes**|**2024**|**2023**|
|---|---|---|---|
|||**£**|**£**|
|**Fixed assets**||||
|Tangible assets|12|613,247|614,242|
|||**613,247**|**614,242**|
|**Current assets**||||
|Debtors|13|2,346|2,142|
|Cash at bank and in hand||35,334|27,315|
|||**37,680**|**29,457**|
|**Creditors: amounts falling due within one year**|14|(650)|(650)|
|**Net current assets**||**37,030**|**28,807**|
|**Total assets less current liabilities**||**650,277**|**643,049**|
|**Net assets**||**650,277**|**643,049**|
|**The funds of the charity**||||
|Unrestricted income funds|15|650,277|643,049|
|**Total funds**||**650,277**|**643,049**|
The financial statements were approved and authorised for issue by the Board and signed on its behalf by:
Michael Barkway Trustee
6 of 12
## Smarden Charter Hall Management Committee Notes to the Financial Statements
For the year ended 31 December 2024
## **1. Accounting Policies**
## **Basis of accounting**
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011.
Smarden Charter Hall Management Committee meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
## **Statement of cash flows**
The Trustees have taken advantage of the exemption in SORP FRS 102 from including a cash flow statement in the financial statements on the grounds that the charity is small.
## **Incoming resources**
All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
## **Resources expended**
Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:
## **Tangible fixed assets**
Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis: Freehold Property: 0% Straight Line Basis Fixtures & Fittings: 10% Straight Line Basis
## **2. Income from donations and legacies**
||**2024**|**2023**|
|---|---|---|
||**£**|**£**|
|**Unrestricted funds**|||
|Donations received|7,598|7,075|
||**7,598**|**7,075**|
## **3. Income from charitable activities**
||**2024**|**2023**|
|---|---|---|
||**£**|**£**|
|**Unrestricted funds**|||
|Hiring Charges|||
|Income from charitable|24,218|22,686|
|activities|||
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Smarden Charter Hall Management Committee Notes to the Financial Statements Continued
For the year ended 31 December 2024
## **4. Income earned from other activities**
|**Unrestricted funds**
Fund raising events
**5. Investment income**
**Unrestricted funds**
Bank interest receivable
**6. Costs of charitable activities by fund type**
**Unrestricted funds**
Support costs
**7. Costs of charitable activities by activity type**
**Support costs**
Hiring Charge|**2024**
**£**
16,380
**16,380**
**2024**
**£**
87
**87**
**2024**
**£**
40,960
**2024**
**£**
40,960|**2023**
**£**
6,900|
|---|---|---|
|||**6,900**|
|||**2023**
**£**
40|
|||**40**|
|||**2023**
**£**
38,064
**2023**
**£**
38,064|
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Smarden Charter Hall Management Committee Notes to the Financial Statements Continued
For the year ended 31 December 2024
## **8. Analysis of support costs**
|Secretarial Services
Charitable Activities
Depreciation charge
Caretaker. cleaning &
gardening
Insurance
Repairs & Mantenance
Governance costs
Accountancy|**2024**
**£**
5,153
12,515
995
7,044
1,532
13,071
650
**40,960**|**2023**
**£**
6,000
19,002
1,327
6,070
1,362
3,653
650|
|---|---|---|
|||**38,064**|
## **9. Net income/(expenditure) for the year**
This is stated after charging/(crediting):
|Depreciation of owned fixed assets
Accountancy fees
**Particulars of employees**
Charity Employees|**2024**
**£**
995
650
**2024**
0
0|**2023**
**£**
-
650|
|---|---|---|
|||**2023**
0|
|||0|
## **10. Particulars of employees**
## **11. Comparative for the Statement of Financial Activities**
The comparative year values on the Statement of Financial Activites are for unrestricted funds.
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## Smarden Charter Hall Management Committee Notes to the Financial Statements Continued
For the year ended 31 December 2024
## **12. Tangible fixed assets**
|**Cost or valuation**
At 01 January 2024
At 31 December 2024
**Depreciation**
At 01 January 2024
Charge for year
At 31 December 2024
**Net book values**
At 31 December 2024
At 31 December 2023
**Debtors**
**Amounts due within one year:**
Trade debtors
Prepayments and accrued income
**Creditors: amounts falling due within one year**
Trade creditors|**Land and**
**Buildings**
**£**
708,077
**708,077**
97,816
-
**97,816**
**610,261**
**610,261**|**Fixtures and**
**Fittings**
**£**
89,830
**89,830**
85,849
995
**86,844**
**2,986**
**3,981**
**2024**
**£**
1,870
476
**2,346**
**2024**
**£**
650
**650**|**Total**
**£**
797,907|
|---|---|---|---|
||||**797,907**|
||||183,665
995|
||||**184,660**|
||||**613,247**|
||||**614,242**|
||||**2023**
**£**
1,706
436|
||||**2,142**|
||||**2023**
**£**
650|
||||**650**|
## **13. Debtors**
## **14. Creditors: amounts falling due within one year**
## **15. Movement in funds**
## **Unrestricted Funds**
||**Balance at**|**Incoming**|**Outgoing**|**Balance at**|
|---|---|---|---|---|
||**01/01/2024**|**resources**|**resources**|**31/12/2024**|
||**£**|**£**|**£**|**£**|
|_General_|||||
|General|642,954|48,283|(40,960)|650,277|
||**642,954**|**48,283**|**(40,960)**|**650,277**|
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## Smarden Charter Hall Management Committee Notes to the Financial Statements Continued
For the year ended 31 December 2024
## **Unrestricted Funds - Previous year**
|**Unrestricted Funds - Previous year**|||||
|---|---|---|---|---|
||**Balance at**|**Incoming**|**Outgoing**|**Balance at**|
||**01/01/2023**|**resources**|**resources**|**31/12/2023**|
||**£**|**£**|**£**|**£**|
|_General_|||||
|General|644,412|36,701|(38,064)|643,049|
||**644,412**|**36,701**|**(38,064)**|**643,049**|
## **Purpose of unrestricted Funds**
## General
To maintain, manage and develop the Hall as a facility for the whole community.
## **16. Analysis of net assets between funds**
|**Unrestricted funds**
_General_
General
**Previous year**
**Unrestricted funds**
_General_
General|**Tangible**
**fixed assets**
**Net current**
**assets /**
**(liabilities)**
**Net Assets**
**£**
**£**
**£**
613,247
37,030
650,277|
|---|---|
||**613,247**
**37,030**
**650,277**|
||**Tangible**
**fixed assets**
**Net current**
**assets /**
**(liabilities)**
**Net Assets**
**£**
**£**
**£**
614,242
28,807
643,049|
||**614,242**
**28,807**
**643,049**|
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## Smarden Charter Hall Management Committee Detailed Statement of Financial Activities
## For the year ended 31 December 2024
|**INCOME AND ENDOWMENT**
**Donations and legacies**
Donations & Legacies
**Charitable activities**
Income from charitable activities
**Other trading activities**
Fund raising events
**Investments**
Bank interest receivable
**Total incoming resources**
**SUPPORT COSTS**
**Secretarial Services**
Secretarial Services
**Charitable Activities**
Charitable Activities
**Depreciation charge**
Depreciation charge
**Caretaker. cleaning & gardening**
Caretaker. cleaning & gardening
**Insurance**
Insurance
**Repairs & Mantenance**
Repairs & Mantenance
**Governance costs**
Governance costs
**Total resources expended**
**Net Income**|**£**
**2024**
7,598
**7,598**
24,218
**24,218**
16,380
**16,380**
87
**87**
**48,283**
(5,153)
**(5,153)**
(12,515)
**(12,515)**
(995)
**(995)**
(7,044)
**(7,044)**
(1,532)
**(1,532)**
(13,071)
**(13,071)**
(650)
**(650)**
**(40,960)**
**7,323**|**£**
**2023**
7,075|
|---|---|---|
|||**7,075**
22,686|
|||**22,686**
6,900|
|||**6,900**
40|
|||**40**|
|||**36,701**
(6,000)|
|||**(6,000)**
(19,002)|
|||**(19,002)**
(1,327)|
|||**(1,327)**
(6,070)|
|||**(6,070)**
(1,362)|
|||**(1,362)**
(3,653)|
|||**(3,653)**
(650)|
|||**(650)**|
|||**(38,064)**|
|||**(1,363)**|
12 of 12 This page does not form part of the statutory financial statements