BLEAN VILLAGE HALL MANAGEMENT COMMITTEE (REGISTERED CHARITY No: 302829) ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024
STATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 3010912024 TOTAL FUNDS INIOUT General AC l Deposlt AC / Petty Cash 2023-24 2022-23 INCOME Hall lettings Grants/Gift-Aid Donations Fund-raising Bank Interest Misc/utilitieslcontra Museum Funds Deposits in 34175 33122 325 3600 6101 737 1580 305 3280 4859 6783 1616 6317 940 3500 TOTAL 58190 49050 RESOURCES USED Wages/maint/repairs/ licences/grant work Utility costs Building/equipment Fund-raising Donations Misc Museum Funds Contra Deposit returns Bank Charges 20756 6966 3031 979 200 305 1230 1182 3340 92 19042 13254 3737 1432 220 510 4130 92 TOTAL 35717 42417 Net inlout resources Balances b/fwd 01110123 22473 76087 6633 69454 Balances c/fvid 30109124 98560 76087 BALANCE SHEET 30109124 Current assets: HSBC No 2 Account (general A/CI HSBC Deposit Account Petty Cash 2389 96105 66 3550 72489 48 Total net asset5 98560 76087 Signed on behalf of Blean Village Hall Management Committee- 28110124
ACCOUNTS AND FINANCIAL STATEMENTS Independent Examiner's Report I report on the accounts of the Blean Village Hall Management Committee for the year ended 30th September 2024 as shown overleaf. Respectlve Responsibilities of Trustees and Examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act; to follow the procedure laid down in the General Directions given by the Charity Commission under section 145{5)(b) of the 2011 Act., and to state whether particular matters have come to my attention. Basis of Independent Examinerfs Report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an opinion as to whether the accounts present a 'true and fair view,, and the report is limited to those matters set out in the statement below. Independent Examiner's Ststement In connection with my examination, no matter has come to my attention". {1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act., have not been met., or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 5th November 2024 Peter Scales CPFA 7 Eagle Place Herne Bay Kent CT6 5SY
BVHMC AGM 28th October 2024 Treasurerfs Annual re ort- Financial ear 01 10 23-30 09 24 2024 was easier f inancially than the previous 3 years. Thankfully, energy costs for gas and electricity reduced from £13,254 in 22-23, to £6,966 in 23-24. This was partly due to the installation of the Hive Heating Regulation System, lower global prices and low use over the summer. However, energy costs are due to rise imminently, so our monthly payments will go up at our next review in a couple of months. The refunded money from EDF, at the end of 2023, will cover any expected increases for the next 6 months land possibly beyond). Because we took action to mitigate our increased outgoings, I do not foresee any imminent or medium-term issues with our finances, operating at our current and projerted levels of demand for use of the hall. Our day to day income currently covers our outgoings, with spare funds for any emergency repairs. With the enormous effort of our fund-raising team and donations from the museum, we have boosted our Phase 2 funds to almost £80,000. I believe we remain competitive with our hire charges and facilities available. In these uncertain times, it is imperative we remain accessible and affordable to hall users. To be otherwise, will be counter-productive to remaining a thriving social hub for the community. General Account 2389.00 Savings Account 96104.96 Petty Cash 66.52 TOTAL FUNDS HELD 98560.48 Funds for s ecific ro ects Phase 2 designation 79100.00 Hall Insurance 1600.00 Other Licences/annual contracts 1300.00 Contingency fund 3000.00 3 months running costs 6000.00 Museum funds 1595.00 Bills known but not et due British Gas Iprov underpayment 2014-151 600.00 Deposits held 470.00 TOTAL ALLOCATED FUNDS 94200.00 Treasurer BVHMC- 2111012024
Chainllan Repori Blean Village Hall continues to be a popular meeting place for mernbers of the local community, dravqng in an ever widening and diverse range of groups for a wide variety of activities. It is ably supported by a strong reliable and hardworking committee thus enabling smooth management of our ageing hall. Ay thanks are also extended to our enthusiastic volunteer group who give so generously of their time organising and running the many interesting and exciting fund raising events keeping the community spirit in Blean very much alive. Our Sumer fete was as always a hugely successful cornrnunity evenl, every year bring new and interesting displays and events for everyone to enjoy. We hope the success will be repeated again next year. The forthcorni-g Christmas fair is another exciting date in our social calendar, appreciated by many iL...dl villagers fealuring what is in my OFinion 18 ihe best Christmas grotto for miles around. The summer clean up day was especially usefui in identifying outstanding works and enabled larger projects to be carried out. My thanks go to all the participants who worked so hard on the day keeping it the most pleasant well kept hall in the area. My specific thanks go to Jackie our treasurer who has indeed in my opinion the most unenviable task of all - managing the finances and budget - always pays our bills on time and ensures we are able to continue to offer excellent rates to all our hirers. Huge thanks also to Charlotte our excellent lettings officer whom I know works over and above her allocated hours dealing M'"ith constanl enquiries, ju?oles lettiD(y ¢- vaces and dealing with sometimes difficult situations between hirers with politenebs; tact and diplomacy. ollng to increasing family pressures which I do not envisage d¢¢reasing any time soon and retir-ment next year l arn no longer able to give the much needed attention and time to hall ma¥ters. and therefore feel arn not the best person for the posilion. l am happy to continue in the role until the end of March next year, but then need to step doii'n as Chaimian - I will continue to be ap. active participant of events in th¢ village and hall matters. I have enjoyed my time as Chair persop. and wish the hall and management well in the future. Anne Clifford. Vat registration No. 472 7092 35 Registered in England Company No 4703803