PLAXTOL MEMORIAL HALL AGM Wednesday 16 April 2025 CHAIRMAN’S REPORT FOR THE YEAR ENDING 31 DECEMBER 2024 Thank you for attending our 62nd AGM and for supporting your Hall Management Committee. We are delighted that the Nursery continues but we know that it is a very tough time financially for all pre-school care. The new funding has helped somewhat but increases in Employer’s National Insurance (twice in the last 6 months) has not been helpful. As the staff do not want to do extra hours, Dayo is not planning on increasing the opening hours of the Nursery. Advertising and the appointment of a new Manager has helped a little with numbers. The Nursery School is 50 years old this year! Dayo is in touch with the previous owners and is holding a Celebration Event on Saturday 5 July this year. She is hoping to encourage past teachers, parents and pupils as well as current ones to help celebrate a remarkable achievement. We are fortunate to still have the same, excellent tenants in the Cottage: they renewed in July 2024, and we hope they will renew again. The Cottage ensures vital income which supports the running expenses of the Hall. During the year we have replaced a window in the Ladies Toilet at the Hall and a window in the Cottage: these are costly things to do but they will greatly improve the energy efficiency. In the year we have managed to have painted, the soffits and some gable ends on the car park side of the Hall. It will be sensible to carry out staged maintenance and replacements where necessary to improve the general condition of the Hall at a reasonable cost. Once again, we have seen a big increase in our energy costs in the year but made a decision not to put up hire charges nor charge an energy supplement. We are very grateful to Plaxtol Parish Council for continuing to give us some financial support for our energy costs to enable us to do this. In August 2024 Kent County Council installed 2 x 7.2Kwh Electric Vehicle chargers in the Hall Car Park. These are fully operational and are used fairly frequently. I hope they will be better used once more people buy electric cars and are more aware of their presence. As you all know, our Hall is run as a Charity and the committee are all unpaid volunteers as well as being trustees and we rely hugely on every one of them. I am personally indebted to them for their support and willingness to continue in their roles. Our Current Trustees are: Sally - is our Secretary and we are delighted that she is going to continue as such. Paul – looks after the Cottage and deals with Helen Breeze, our agent. There is always something needing attention. Graham – is our Treasurer and does a wonderful job looking after our finances, Sandy and Gill – have been keeping an eye on the Kitchen and ad hoc jobs as well as the necessary monthly checks and annual servicing. More of Sandy below. Chris – is the Trustee responsible for the day-to-day maintenance of the Hall. There were many calls on his help in the year. Those not on the Main committee but to whom we owe a huge thank you are: Firstly, Lizzie Hill – who has been looking after the Hall bookings and Hirers for many years. Lizzie is now moving away from Plaxtol and we shall miss her very much. She has handed over the Bookings to Sandy to whom we are very grateful. We are really grateful to Lizzie for all her hard work over the years and we shall be giving her a present to mark our appreciation. Thanks to Steve Sullivan – who is our External Examiner and checks the Accounts and Tracy James – for keeping the Hall clean and tidy. She is always so flexible when there are parties in the hall at weekends – she works around everyone. Each year in August we have a morning when we work together to tidy up the external areas of the Hall: we clear the drains, weeds, clean out the oil tank cage and are rewarded with coffee and bacon sandwiches! Thank you to all who came in 2024 – I was delighted that partners of committee members and other “Friends of the Hall” turned out to help. We know how important it is to keep up regular maintenance of the Hall. Our finances remain healthy, and Graham will be giving us more details in his report. I have been Chair for a while now (since 2018). As the committee is so great and so supportive and willing to continue in their posts, I am happy to continue as Chair for the moment. As has been said at previous meetings, the Hall is a focal point in our Village and is very important to community life, but we do need support from organisations that use the Hall to help on our Committee. Marian Hemsted April 2025 PLAXTOL MEMORIAL HALL Charity number.. 302817 Flnanclal Statsments 31st December 2024 8•nk: CAF Bank Ltd., 25, King$ Hill Avenue, West Malling. ME19 4JQ Indep•nd•nt Ex•mln•r: St•¥• Sulllvan 8l•t•m•nt of Fln•n¢lal AGtl¥ltlM: 3111W2024 Incom• 3111212023 Hall.. Letting Incom& Cottage.. Rental Income Other Incoma 12,$46.83 11,070.00 3,145.50 13,193.35 10.912.50 1,309.e3 Total Ineom• 26 762.33 Exp•ndltur• H811'. Dlrect Costs Cottage." Running costs Administratlon 16,931.58 8,228.02 60.00 27,512.46 3,279.83 60.00 Total Expondltur• 25 219.60 Net Mov•mont In Fund• 1,642.73 (4436.61) Balances brought fopNard at 1st January 86,823.53 92,260.14 Balanc￿ ¢arrf￿ forward 88,366.26 86,823.53 Plaxtol Memorlal Hall Balan¢• She•t 31•t D•¢•mbw 2024 2024 2023 FIXED ASSETS LaF￿ and buikliros18ee Nots 11 14,139.35 14.139.35 Curr•nt A88•ts Debtors Prepayrnants 4,658.04 4,252.30 3,399.15 3,624.3S Bank A¢¢ounts cu￿Ent CAF Cash Aecauftt CAF Gokl Account 3,195.09 84,562.46 4,203.83 82,931.54 Tolal Cash at Bank 67.757. 87.115 37 Totsl CU￿ntA•￿t• Y6,887.#9 741fj8.87 ¢urr•nt Llabllltl•8 Trade Creditors Othar Cr8ditor8 KCC Grant for Flo(x (see Note 21 P.A.Y.E. Acuua 1,414.24 1.292.74 1,￿26.74 181.95 T4)t•l Curr•nt U•bllltl•• 2440.98 1A7&69 CURRENT ASSETS 74,226.91 72,084.18 88.366.26 86.823.53 CAPITAL & RESERVE8 Opening Balance Net SuWusllD8M lor Yèar 86,823.53 1,542.73 2,260.14 {5,436.611 88.366.26 86.823.fj3 TE .. ThB Memryial Hall 15 shown in tha a¢￿Unts at£14,139.35 historic ¢ost For insurance purposes it Is v81uod 81 £2,454.OCfj 12022.. £1,751.8101. SgnwJ: S*n8d: Marian Hemstwj Chairman Graharn Sl*M*ll Treasurer Dats Thoj 4o&C Pl•xtol M•morlal Hall Rwenue Accourt At 31#t DoG•mb•r 2024 AtY•trEtW 2023 Bwlget 2024 HALL Lottlng IrKom• 11616 1419135 12mO Dlr•et Costs Insuranr MaintonarKe & R￿1Th Counal Tax Water r8t05 c￿anIng Suwkns CknniThJ ElectriLIty Gas- LPG Licenc05 & Sut8gWn$ Ad¥ert15ing Repla¢em8nt Extemal Wknd ArchN8 Dwa extsm81 paintng 3.15431 1.73723 1442.55 2.lJ94.78 2,400 3,tJJO 569.71 550 400 3,300 3.800 1,600 350 40 3.336ts5 3.632.14 1.529.70 {81.741 3.148. 3.572.79 I￿05.32 1,505.02 1.1gYJ. Total Dlr•rtCo•t• lo￿1￿8 15,806 SuWu• I ID•lkWlr(ffi ￿￿1 Lo1• {42I131 13.6061 COThAGE Rqnt#l Incom• 11mJlO lo￿￿0 10,800 AgeTrts Fe85 Insuranc¥ hlaintsTrance & Repairs N8WlReplA¢ement￿uIprlwrt Cottage. Eneryy Efficioncy m8a8U Cottage. Rep￿C*Mont WiTra¢ 1.793.40 1.767.85 1,750 814.76 1.151.n 5.459.88 CottaB• RunnlThJ Costs 4.110 OMO OTHER INCOME Fund RaisiThJ GfftA*leO Oonaiti Donations P8ri$h ¢￿jn￿l 13rnnt 75.(X) 63 114 1JOgA3 363 AdmlnbBtrnWon Colts Stalion8ry, Post & Admkn. Bafik Ch8rge8 2W 12961 Rep￿1)J.. F¥ont OC￿ & Full ￿¢￿rTr￿j SU￿D￿r*I {13.895.981 1wn 5A36A1 9.a50 Independent E￿MIller'S Report to the TrnSte￿ of Pl￿t01 m¢mori￿ Hall I report on th¢ accounts for the year ended 31 D¢c¢mber 2024. Respective responsibilitley of the Trustees and the IDdependeot £xamlller As the Charities Trustees you are responsible for th¢ preparation of the Accounts. The Trustees consider that an audtt is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act). Howevcr. your constitution requires that an independent examination be Carried 0￿. It is my responsibility to examine th¢ accounts und¢r Section 145 of the 2011 Act. follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5Xb) of the 2011 A¢t' and state whether particular matters hav¢ ¢ome to my attention. b of Independent Examlner's Report My examination was cwried out in accordance with the Genernl Dir¢olions 8iv¢n by the Charity Commission. An examination includes a review of the ac¢ounting records kept by the Charity and a ¢ornparison of the accounts presented wilh those records. It also includes considerntion of any unusual items or disclosures in the accounts and seekin8 explanations from you as trustees concerning any such mlltters. The procedures undertaken do not provide all the evid¢nce that would be required in an audiL and ￿nsequentlY no opinion is given to whether the accounts present a 'true and fair view, and the rewrt is limited to those matters set out in the statement below, Independent Examlner'j Statemenl In connection with my examination, no matter has come to my attention: (i) which gives me rca80nable causc to believe that in any material respect the requirement$ to keep ac¢ounting records in accordance with section 130 of the 201 l Act, or to prepare accounts whioh accord with the accounting records and comply with the accounting requirements of the 2011 Act hav¢ not been met; or {2) to which, in my opinion. attention should be drawn in ord¢r to enable a proper understandin8 of the accounts io be reached. Steve Sullivan Lower Du& Dux Lane, Pl8XtoL Sevenoak$. Dat¢: 11 kh ## ## ## ##