PLAXTOL MEMORIAL HALL AGM Tuesday 16 April 2024 

CHAIRMAN’S REPORT FOR THE YEAR ENDING 31 DECEMBER 2023 

Thank you for attending our 61st AGM and for supporting your Hall Management Committee. 

We are delighted that the Nursery continues but we know that it is a very tough time financially for all pre-school care. We hope that the new funding of under 3’s may help them increase their numbers in this coming year. 

We are fortunate to still have the same, excellent tenants in the Cottage: they renewed in July 2023, and we hope they will renew again. The Cottage ensures vital income which supports the running expenses of the Hall. 

I am pleased that we have replaced the main doors of the Hall: a costly exercise at nearly £14,000 but they have been done so well that many haven’t realised they have been replaced. They are double-glazed and make a difference to the temperature in the entrance Hall especially in winter. We have since had the window in the ladies’ toilet replaced too. 

Like everyone else we have seen a big increase in our energy costs in the year, but made a decision not to put up hire charges nor charge an energy supplement. We are very grateful to Plaxtol Parish Council for giving us some financial support for our energy costs to enable us to do this. 

We have managed to find someone to help with the “Odd Jobs” – Will Beaumont has done several vital plumbing jobs, helped with a plumbing emergency in the Cottage and is going to help with external decorating and other ad hoc jobs. 

As you all know, our Hall is run as a Charity and the committee are all unpaid volunteers as well as being trustees and we rely hugely on every one of them. I am personally indebted to them for their support and willingness to continue in their roles. 

Our Current Trustees are: 

Sally - is our Secretary and we are delighted that she is going to continue as such. 

Paul – looks after the Cottage and deals with Helen Breeze, our agent. There is always something needing attention. 

Graham – is our Treasurer and does a wonderful job looking after our finances, 

Sandy and Gill – have been keeping an eye on the Kitchen and ad hoc jobs as well as the necessary monthly checks and annual servicing. 

Chris – is the Trustee responsible for the day-to-day maintenance of the Hall. There were many calls on his help in the year. 



Those not on the Main committee but to whom we owe a huge thank you are: 

Lizzie Hill – who looks after the bookings and those who hire the Hall – so important in the running of the Hall. 

Steve Sullivan – who is our External Examiner and checks the Accounts and 

Tracy James – for keeping the Hall clean and tidy. She is always so flexible when there are parties in the hall at weekends – she works around everyone. 

Each year in August we have a morning when we work together to tidy up the external areas of the Hall: we clear the drains, weeds, clean out the oil tank cage and are rewarded with coffee and bacon sandwiches! Thank you to all who came in 2023 – I was delighted that partners of committee members and other “Friends of the Hall” turned out to help. We know how important it is to keep up regular maintenance of the Hall. 

Our finances remain healthy, and Graham will be giving us more details in his report. 

I have been Chair for a while now (since 2018). As the committee is so great and so supportive and willing to continue in their posts, I am happy to continue as Chair for the moment. 

As has been said at previous meetings, the Hall is a focal point in our Village and is very important to community life, but we do need support from organisations that use the Hall to help on our Committee. 

Marian Hemsted April 2024 



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|StatementofFinancialActivities:|||
|---|---|---|
||3,tta2023|31t1u2022|
|lncome|||
|Hall: Letting lncome|13,193.35|11,226.56|
|Cottage:Rentallncome|10,912.50|10,800.00|
|Other lncome|1,309.63|481.12|
|Total lncome|25,41?.4?|22,507.68|
|Expenditure|||
|Hall: Direct Costs|27,512.46|11,590.83|
|Cottage: Running costs|3,279.63|2,321.87|
|Administration|60.00|81.00|
|Total Expenditure|30,852.09||
|NetMovementinFunds|(5,436.6r,|8,513.98|
|Balances broughtfonrard at1stJanuary|92,260.14|83,746.16|
|Balances carriedforward|-!983!f3-|92,260.14|





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|||2A2e|||m2;2|
|---|---|---|---|---|---|
|||e|||f|
|FIXEDASSETS||||||
|Landand buildings (see Note1)|||14,139.35||14,139.35|
|CunentAsseb||||||
|Debtors|3,399.15||||2,594.72|
|PrepaymenE|3,624.35||||2,529.98|
|BankAccounts<br>Cunent<br>CAFCashAccount||||ffit||
|CAFGoldAccount<br>Deposit||||I|<br>at,ttz._ozl|
|Total Cash at Bank|67,135.37||||72,792.78|
|Total CumentAssets|74,15,i..87||||n|
|Currant Llabilitiee||||||
|Trade Crcditors|1,292.74||||(475.3e)|
|Other Crcditors||||||
|KCC GrantforFloor(seeNote2)||||||
|P.A.Y.E.||||||
|Accruals|181-95||||z+i.oe|
|TohlGutrentLiahilitiet||||---@ait||
|CURRENTASSETS|||72,68/'.18||78,120.79|
|'iIET||||||
|NETASSETS|||||92,290.14|
|CAPITAL&RE$ERVES||||||
|OpeningBalance<br>NetSurplus(Defcit)fsYear|||92,2ffi.14<br>(5,436.61)||83,746.16<br>8,513.98|
||||||_g#eu!-|



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||Actual et 31stD,ecember 2023|At Year End2022|Budget2023|
|---|---|---|---|
||€€|ET||
|HALL||||
|Letting lncome|13,'!93.35|11,226.56|12,000|
|DirectCo6b||||
|lnsurance|2,442.55|2,178.22|2,40Q|
|Maintenance & Repairs|2,094.78|2,445.68|3,000|
|CouncilTax|65.98|166.40|166|
|Waterrates|569.71|301.51|5s0|
|Gleaning Supplies|s6.09|u1-81|400|
|Cleaning|3,148.98|2,985.69|3,300|
|Electricity|3,572.79|2,429.55|3,800|
|Gas - LPG|1,305.32|761.69|1,600|
|Licences & Subscriptions|280.28|340.28|350|
|Advertising|4000|40:00|40|
|MajorPojects||||
|Total Oirec{Costs|13,616.48|1'1,590.83|15,606|
|$urplusI(Deficit)fromHallLeftings|(423.1s)|(ail.27'|(3,606)|
|COTTAGE||||
|Rental lncome|10,912.50|10,8fi1.00|10,800|
|Agents Fees|1,767.85|1,749.60|1,750|
|lnsurance|360.00|360.00|360|
|Maintenance & Repairs<br>New/Replacementeguipment|1,151.78|"r:,|2,000|
|Cottage - Energy Efficiency measures||||
|CottageVacanryCosts||||
|Gottage RunningCosts|3,279.83|2,321.87|4.110|
|Surplus(Deficit) fromCottage|7,G32.87|aA78.13|6,690|
|OTHERINCOIIE||||
|Fund Raising||||
|GifrAided Donations|75.00|200.00|63|
|Donations|50.00|74.00||
|Parish Council Grant||||
|lnterest|1,184.63|247.'t2|300|
|ToEl Otfierlncome|I,309.63|481.t2|363|
|AdministrationCrrsts||||
|Stationery, Post&Admin.|||200|
|Bank Charges|60.00|81.00|96|
|TotalAdministrationCosfts|(60.00)|(81.00)|(2e61|
|Excefiionalltems||||
|Replace:||||
|Front Doors & Full woodframedsunound|13,895.98||13,000|
||({3,895.98)||(13,000,|
|OverallSurplusr(Mcit)|(5,436.61)|8,513.98|{9.850',|





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## 

|StatementofFinancialActivities:|||
|---|---|---|
||3,tta2023|31t1u2022|
|lncome|||
|Hall: Letting lncome|13,193.35|11,226.56|
|Cottage:Rentallncome|10,912.50|10,800.00|
|Other lncome|1,309.63|481.12|
|Total lncome|25,41?.4?|22,507.68|
|Expenditure|||
|Hall: Direct Costs|27,512.46|11,590.83|
|Cottage: Running costs|3,279.63|2,321.87|
|Administration|60.00|81.00|
|Total Expenditure|30,852.09||
|NetMovementinFunds|(5,436.6r,|8,513.98|
|Balances broughtfonrard at1stJanuary|92,260.14|83,746.16|
|Balances carriedforward|-!983!f3-|92,260.14|





## 

|||2A2e|||m2;2|
|---|---|---|---|---|---|
|||e|||f|
|FIXEDASSETS||||||
|Landand buildings (see Note1)|||14,139.35||14,139.35|
|CunentAsseb||||||
|Debtors|3,399.15||||2,594.72|
|PrepaymenE|3,624.35||||2,529.98|
|BankAccounts<br>Cunent<br>CAFCashAccount||||ffit||
|CAFGoldAccount<br>Deposit||||I|<br>at,ttz._ozl|
|Total Cash at Bank|67,135.37||||72,792.78|
|Total CumentAssets|74,15,i..87||||n|
|Currant Llabilitiee||||||
|Trade Crcditors|1,292.74||||(475.3e)|
|Other Crcditors||||||
|KCC GrantforFloor(seeNote2)||||||
|P.A.Y.E.||||||
|Accruals|181-95||||z+i.oe|
|TohlGutrentLiahilitiet||||---@ait||
|CURRENTASSETS|||72,68/'.18||78,120.79|
|'iIET||||||
|NETASSETS|||||92,290.14|
|CAPITAL&RE$ERVES||||||
|OpeningBalance<br>NetSurplus(Defcit)fsYear|||92,2ffi.14<br>(5,436.61)||83,746.16<br>8,513.98|
||||||_g#eu!-|



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## 

||Actual et 31stD,ecember 2023|At Year End2022|Budget2023|
|---|---|---|---|
||€€|ET||
|HALL||||
|Letting lncome|13,'!93.35|11,226.56|12,000|
|DirectCo6b||||
|lnsurance|2,442.55|2,178.22|2,40Q|
|Maintenance & Repairs|2,094.78|2,445.68|3,000|
|CouncilTax|65.98|166.40|166|
|Waterrates|569.71|301.51|5s0|
|Gleaning Supplies|s6.09|u1-81|400|
|Cleaning|3,148.98|2,985.69|3,300|
|Electricity|3,572.79|2,429.55|3,800|
|Gas - LPG|1,305.32|761.69|1,600|
|Licences & Subscriptions|280.28|340.28|350|
|Advertising|4000|40:00|40|
|MajorPojects||||
|Total Oirec{Costs|13,616.48|1'1,590.83|15,606|
|$urplusI(Deficit)fromHallLeftings|(423.1s)|(ail.27'|(3,606)|
|COTTAGE||||
|Rental lncome|10,912.50|10,8fi1.00|10,800|
|Agents Fees|1,767.85|1,749.60|1,750|
|lnsurance|360.00|360.00|360|
|Maintenance & Repairs<br>New/Replacementeguipment|1,151.78|"r:,|2,000|
|Cottage - Energy Efficiency measures||||
|CottageVacanryCosts||||
|Gottage RunningCosts|3,279.83|2,321.87|4.110|
|Surplus(Deficit) fromCottage|7,G32.87|aA78.13|6,690|
|OTHERINCOIIE||||
|Fund Raising||||
|GifrAided Donations|75.00|200.00|63|
|Donations|50.00|74.00||
|Parish Council Grant||||
|lnterest|1,184.63|247.'t2|300|
|ToEl Otfierlncome|I,309.63|481.t2|363|
|AdministrationCrrsts||||
|Stationery, Post&Admin.|||200|
|Bank Charges|60.00|81.00|96|
|TotalAdministrationCosfts|(60.00)|(81.00)|(2e61|
|Excefiionalltems||||
|Replace:||||
|Front Doors & Full woodframedsunound|13,895.98||13,000|
||({3,895.98)||(13,000,|
|OverallSurplusr(Mcit)|(5,436.61)|8,513.98|{9.850',|





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