Arnold Hills Hall (also known as Penshurst Village Hall) Registered with the Charity Commission 302816
Minutes of the Annual General Meeting 28[th] April 2025
The meeting commenced at 7.30pm.
Trustees present were Alan Massey (AM) chairman, John O’Shea (JO) treasurer, Judith Wilson (JW) bookings secretary, Jean Freeman (JF), Mandy Curran (MC) secretary, Richard Gerrard-Sharp (RGS) PPC representative, Robert Rees (RR) PADS representative.
Members of the public present were Vic Freeman, Robert Bareham, Laura Faircloth
1. Apologies for absence No apologies
2. Conflicts of interest
None declared
3. Minutes of the 2024 Annual General Meeting Agreed as correct. Proposed by JO and seconded by JF
4. Matters Arising
AM reported that:
The new kitchen boiler had been installed by Jim Donald. PAT testing had been completed. PADS to pay 70% of the costs.
5. Chairman’s Report for the year ending 31[st] December 2024 AM reported that:
A fire risk assessment had been carried out by Fire Decisions. A detailed report with action plan had been provided with recommendations on how to fulfil our legal fire safety obligations. As a result, the external doors were re-positioned to open outwards for ease of escape. Not all of the emergency lights were up to standard but our electrician Jack Alston has installed and checked new ones. Weekly and monthly checks are now done on a rotational basis by the trustees and logged in the Fire Risk Assessment folder.
The fire risk assessor had also raised the impact of Martyn’s Law. This would only affect events in the Village Hall if the attendance was 200 or greater.
The previous plans for the development of the Village Hall had been drawn up by the Studio Hudson Architects and on their advice the plans were presented to Sevenoaks District Council to determine whether the plans would pass for approval. In hindsight, this was an error and local opinion should have been sought before taking that step. New plans have been drawn up by Chris Wickens and these have been on display on the internal and external Village Hall notice boards for the duration of March and April and also on the Village Hall website. An article describing the proposed development and objectives was placed in the March and April copies of Penshurst News. The article also invited comments and to date none have been received.
At this point Robert Bareham wished to make comments:
-Kieron (1, Latymers) had apparently made an email comment using the booking email, this had not been seen but JW would check again.
-John (Corsewall, Latymers) had complained about the gents light being left on. It was felt a timer could be used for these lights plus any external lighting on the new extension with a fully accessible toilet could be facing the road and not the garden.
-Thanked the trustees for presenting the plans to the village.
-Would have liked more narrative with the plan, costs, timescale and so forth. RR explained the order in which things had to be done and therefore that would not have been possible.
-Would have previously objected to a door opening from the hall into the garden but now has no objections to the current, proposed plan. MC confirmed that this was the view of Robert Bareham only.
-Would the current ladies toilet be upgraded, AM replied not at present. It was confirmed that men and women could used the fully accessible toilet.
-Could the ladies toilet be made suitable for fully accessible use – JW replied that expert opinion had been sought and this was not possible. MC felt the Penshurst News article had been clear that all options had been considered along with expert advice and that any queries could have been directed to AM as suggested in the article. -How would development progress be communicated to the village – MC said that mechanism would be discussed at the next development meeting.
AM then continued with his Chairman’s Report:
The Warders lease was coming up for renewal. RGS asked if rent could be backdated, JO replied yes.
The upgrading of the kitchen and gents toilet – this would hopefully commence in the next few months, using the £40,000 being held by PPC.
RR asked Robert Bareham to confirm that he himself had no objection to the fully accessible toilet/new hall door plans, that Kieron (1, Latymers) had sent an email as yet unseen and that John (Corsewall, Latymers) was unhappy about the gents toilet lighting. This was confirmed by Robert Bareham. JF asked why the aforementioned were not present at the meeting to discuss their concerns; a face to face discussion being more beneficial than via email.
6. Treasurer’s Report and presentation of Audited Accounts for the year ending 31[st] December 2024, to include the Risk Register
JO presented the final but not audited accounts and had sent all trustees a copy, one will be attached with the minutes. Key comments from JO were:
The accounts were just about breaking even, the expenditure would have been less but there had been some discretionary spending.
Himself and JW needed to discuss increasing the hiring rate. JW added that she had compared our rates to other local halls and we were very reasonable in comparison. The Warders rent, when the review had been agreed would also increase. 1% interest was being gained on some investments whilst the COIF interest was higher. JO suggested that the trustees revisit moving some funds into COIF. £84,000 in funds would be easily available plus the £40,000 being held by the PPC. RGS asked if RR had confirmed with PPC the conditions of use for the £40,000. RR replied that the money could not be used for planning/application costs but should be allowed for the kitchen and gents toilets. AM felt the work on the kitchen and gents
toilets could start in June. The income was approximately £25,000 and Jo gave an overview of income. PADS owed money and Warders at the end of the year. Expenses included blinds and portable heaters. A very approximate budget had been drawn up but could be changed.
7. Booking Secretary’s Report JW reported that: Hires that took place during the year:- Weekly or Bi-weekly (in term time) Art Classes for Adults Pilates Classes Yoga Classes Dance Classes Craft and Natter Group New for the year – Martial Arts Kickboxing classes for children and adults.
Monthly / Bi-Monthly / Twice a Year or Once a Year Gong Meditation PC Meetings Penshurst Amateur Dramatic Society Rehearsals and Performances Cricket Club Functions Persian Rug Sale Craft Fairs / Vintage Market New Year Cross Country Run Meet Elections Art in Action – new for the year
Private Hires Children’s Parties General Parties Wedding Receptions Funeral Wakes
Other
-
T&Cs were reviewed and updated in 2024
-
Hall Hire charges were held throughout 2024 and have remained the same since 2017.
-
These are to be reviewed in May 2025 with an increase planned for later in the year.
-
All Bookings, Invoices and Refunds through Hallmaster working much better.
-
Website working well with a link to Hallmaster.
-
A5 advertisement leaflets placed in the Hall, Village Shop and Post Office and the Church.
JO asked if Gong meditation and reflexology classes were reduced. JW replied that reflexology had stopped for the time being and Dawn from Gong meditation had been unwell.
RGS asked how much notice would be given to regular hirers about hire cost increases. JW replied one term ahead.
8. Election of members
All trustees were continuing in their roles, there were no new trustees. Laura Faircloth confirmed she had stepped down. RR thanked her for her work. RR/AM felt it would be useful to have someone from Latymers on the committee. Robert Bareham said he would keep this in mind.
9. Chairman’s Report on repairs/improvements/maintenance for 2024
AM reported that: Jack Alston had completed some electrical work. John Wansbury had completed a range of painting and maintenance work. Himself and Mrs Massey had completed various items of work.
10. Any other business
RR asked if Hallmaster could tell you the total number of hours the hall had been hired for. JW/AM were unsure.
JF thanked AM for the purchase of two new kettles.
Vic Freeman asked about the water leak. MC explained that it had been reported by numerous people. AM reported that John Wansbury had complained as it was washing onto his wall.
Robert Bareham, Laura Faircloth and Vic Freeman were all thanked for attending the meeting.
The meeting concluded at 8.10pm
Signed……………………………………………………..
Dated……………………………………………………...
General
Accounts for year ended 31st December 2024
Filename: transaction file 2024_v2
General
General CommentaryfromtheTreasurer The enclosed 2024P&LfortheArnold Hilis Hall charity {302816ldoesshowsa slim netsurpiusof £1150.thereforea signalof sustainability risk. It should be noted thatthe Warderscontract which islikelyto be unvalued has cometo an end and will probably Increase Ipotentlally backdated). Budgeuforecasts compared to 2024actual income of £25koutturned 13%1£2k) positive: also the outturn costs of £24.5kwere adverseto budget by4% largelydue to higherrepair and utility costs.The forecastsfor2025are £21.5kforincomeand £22.5kfor expenditure.it isaiso assumedthe developmentcostswill be fully offsetby the Parish Councilfvnd {240k). Average incomeseem5tobe stable at£22-£25kroughlyhalf comingfrornWarder5 SuTgery:this compare5Wlththe minimum(i.e. excluding discretionarylcapital itemslaverage annualcosts of-£20k.therefore£345Ksurplusshouid be anticipated. though it is not realistic to thinkthat no discretionarylcapital expenditure is feasible overthe mediumliongterm. Hire charges forthe hall should be revlewed In 2025to ensurethe longterm flnanclal posltlon Is sustalnable; thls should Include a revlew of Warders rental of £ll,IOOlpalhal was orlginally set back In 2018, notlngthls rental contract has come to an end. Available funds remain healthy at 2123,618whichdoes include laibeitconditionall £40,OOOheld bythe ParishCouncil.The COIF Investmentgrew2% inthe year and also paid a dividend 01£326"whiistthe NS&I returns remain lacklustre at 1%. Consideration should be giveto movlngsomefunds from NS&I to COIForeisewheretotake advantage of better rates Inthe market. Dueto late payments timingdebtors include Warder and PADstotalling £6090 also creditors of 2660: both debtors and creditors weresettled in January. A summaryof the 2024financial position isto be subrnittedtothe Charitie5Commi5sion beforethe deadllneof end October 2025. Publicly available informationassociated with ARNOLDHILLS HALL1302816)canbe found on ov.ukl overnmentlor nisationslchari -commission. Key risks include l. Sustainability ofcharity due to over reliance onwarders income. {LOWI 2.Adequacy of insurancecoverage in case of a catastrophic event. IMEDIUMI 3. Poorreturnson Investmentswhlcherodethe reserves{dueto not keeplngupwlth Infiatlon). {MEDIUM) 4. Malntalnlng sufficlentfundingtocoveT major investmentssuchas renewalof heatingsystem.(LOW) John O'shea {Treasurer) September2025 General
General
ARNOLD HILLS HALL PENSHURST
Bank current acount account & cash reconciliation
for year ended 31st December 2024
current account only - also see national savings
----- Start of picture text -----
current account only Account 71346112, sort 60-21-28 Source: bank statements
Year Statement period statement opening withdrawn paid in close balance
2023 30/11/2023 29/12/2023 12_23 £ 14,660.63 -£786.46 £ 7,047 £ 20,921.17
2024 30/11/2024 27/12/2024 12_24 £ 16,693.27 -£1,075.51 £ 1,624 £ 17,241.76
s after 27th December £ 17,241.76 -£1,603.29 £ 200 £ 15,838.47
COIF Investments (Emily Arnold bequest) ref: 416990001T
UNITS value/unit Value diff Dividends cum funds
2021 accounts £ 8,214.72 £ 1,024.44 £ 211.65 £ 1,446.06
2022 accounts £ 7,259.72 -£ 955.00 £ 232.41 £ 1,678.47
2023 accounts £ 7,938.00 £ 678.28 £ 295.49 £ 1,973.96
2024 accounts £ 8,117.32 £ 179.32 £ 326.24 £ 2,300.20
----- End of picture text -----
Filename: transaction file 2023_v3
National savings account(NS&I)
----- Start of picture text -----
financial period interest balance interest
yearend dec 2021 £ 364.37 £ 50,974.20
yearend dec 2022 £ 47.44 £ 51,021.64 0.1%
yearend dec 2023 £ 433.68 £ 51,455.32 0.9%
yearend dec 2024 £ 476.64 £ 51,931.96 0.9%
----- End of picture text -----
Account number : 138414656
| Bank Reconciliation | movements | movements | balance | ||
|---|---|---|---|---|---|
| Opening bank balance 1st Jan | 2024 | £ | 20,921.17 |
||
| income table total | £ | 24,918.49 |
|||
| costs table total | -£ | 24,571.64 |
|||
| acrued income | -£ | 6,090.00 |
|||
| acrued costs | £ | 660.45 |
|||
| Closing bank balance 31st December2024 | -£ | 5,082.70 |
£ | 15,838.47 |
|
| Movement | -£ | 5,082.70 |
| Total funds available at the end of December 2024 Netwest current account N&SI investment account COIF dividend on a/c COIF investments Net debtors/creditors Funds held with Parish Council Total funds |
2024 15,838 £ 51,932 £ 2,300 £ 8,117 £ 78,188 £ 5,429.55 £ 83,618 £ 40,000 £ 123,618 £ |
2023 20,921 £ 51,455 £ 1,974 £ 7,938 £ 82,288 £ - £ 82,288 £ 40,000 £ 122,288 £ |
2022 21,798 £ 51,022 £ 1,678 £ 7,260 £ 81,758 £ - £ 81,758 £ 40,000 £ 121,758 £ |
2021 16,767 £ 50,974 £ 1,446 £ 8,215 £ 77,402 £ 8,443 £ 85,844 £ 40,000 £ 125,844 £ |
2020 27,141 £ 50,610 £ 1,234 £ 7,190 £ 86,176 £ 2,445 -£ 83,731 £ 40,000 £ 123,731 £ |
2019 870 £ 50,605 £ 1,024 £ 6,756 £ |
|---|---|---|---|---|---|---|
| 59,255 £ 15,098 £ |
||||||
| 74,353 £ 40,000 £ |
||||||
123,618 £ |
122,288 £ |
121,758 £ |
125,844 £ |
123,731 £ |
114,353 £ |
General
General
Summary payments (costs) for yearend 31st Dec2024
| 2018 2019 2020 2021 2022 |
2023 | 2024 | Budget 2024 |
Budget var |
% var | Budget 2025 |
|||
|---|---|---|---|---|---|---|---|---|---|
| PADS 605 £ 912 £ £200 1,100 £ 200 £ Art in June kick boxing (marshall arts) Quilters £112 49 £ Craft & Natter Pilates/Physio 780 £ 1,133 £ Scallywags/playgroup 339 £ 211 £ 190 £ 86 £ Dance (JW) 5,324 £ 4,967 £ £2,206 2,024 £ 2,935 £ rugs 100 £ 100 £ £100 150 £ Antiques 700 £ 700 £ Flowershow 100 £ 100 £ 100 £ Regular markets 430 £ 280 £ 750 £ Irish dance 512 £ 770 £ £593 768 £ 522 £ PC, PCC & SDC 104 £ 306 £ 219 £ 166 £ Ready steady sport 520 £ 396 £ £250 216 £ 264 £ Penshurst School 139 £ 30 £ 35 £ Yoga 40 £ 18 £ Cricket 120 £ 131 £ £16 40 £ 120 £ GONG 229 £ 263 £ Gentle 200 £ 470 £ other regulars Table top sale Private 2,916 £ 4,545 £ £559 2,919 £ 4,219 £ returned deposits +refunds 1,080 -£ -£253 1,056 -£ Warders 11,100 £ 11,825 £ £11,100 11,100 £ 11,050 £ 23,048 £ 24,181 £ £14,884 18,857 £ 22,410 £ Non trading activity Asset sale Write -off -£104 Donation 500 £ 200 £ Grant £10,000 £1,620 £3,400 Grant -£3,400 Interest on investments 361 £ 402 £ £5 364 £ 47 £ COIF 203 £ 208 £ £210 212 £ 232 £ 24,112 24,991 £24,995 21,053 22,689 |
629 £ 1,297 £ 2,132 £ 200 £ 130 £ 200 £ 456 £ 322 £ 250 £ 263 £ 552 £ 664 £ 5,130 £ 1,400 -£ 11,100 £ |
1,606 £ 400 £ 750 £ 364 £ 1,080 £ 2,029 £ 200 £ 452 £ 40 £ 75 £ 72 £ 414 £ 499 £ 8,262 £ 2,425 -£ 11,100 £ |
1,000 £ 1,300 £ 2,000 £ 200 £ 130 £ 200 £ 450 £ 400 £ 200 £ 300 £ 500 £ 700 £ 3,500 £ 1,400 -£ 11,100 £ |
606 £ 400 £ - £ 364 £ 220 -£ - £ 29 £ - £ - £ |
61% -17% 1% 0% -100% -100% -100% 13% -80% -75% -86% -41% 136% 73% 0% |
1,000 £ 750 £ 400 £ 2,000 £ 200 £ |
|||
| 130 -£ 200 -£ 450 -£ 52 £ - £ - £ - £ 160 -£ 225 -£ 428 -£ 286 -£ 499 £ 4,762 £ 1,025 -£ - £ |
400 £ 200 £ 500 £ 7,000 £ 2,055 -£ 11,100 £ |
||||||||
| 21,923 £ £434 £295 |
24,918 £ 476.64 £ 326.24 £ |
21,980 £ |
2,938 £ |
13% | 21,495 £ |
||||
| Filename: tra | nsaction file 2024_v2 | ||||||||
| 24,112 24,991 £24,995 21,053 22,689 |
£22,652 | 25,721 £ |
Summary payments (costs) for yearend 31st Dec2024
| 2018 2019 2020 2021 2022 2023 |
2024 | Budget 2024 |
Budget var |
Budget var |
Budget 2025 |
|||
|---|---|---|---|---|---|---|---|---|
| Fuel oil Insurance Gardening Cleaning cleaning materials Utilities maintenance/Repair professional fees **Prior year 2017 accrual other Sevenoaks Council Website (new reporting category) Development (incl. surgery) Grant funding Used prior year accrual New facilities/construction recoveries (shown as payments) Net Total expenditure |
3,779 £ 2,879 £ 2,946 £ 3,276 £ 4,646 £ £4,588 3,135 £ 3,138 £ 2,690 £ 2,745 £ 2,882 £ £3,031 395 £ 675 £ 780 £ 1,145 £ 1,025 £ £345 5,660 £ 6,022 £ 4,205 £ 3,554 £ 4,969 £ £4,843 787 £ 590 £ 269 £ 189 £ 290 £ £430 1,639 £ 1,642 £ 2,130 £ 1,765 £ 3,686 £ £1,708 4,317 £ 2,483 £ 1,367 £ 1,181 £ 2,434 £ £1,042 6,726 £ 1,500 -£ 475 £ 503 £ 43 £ 1,041 £ 47 £ £185 479 £ 488 £ 70 £ 214 £ 495 £ £628 |
£3,960 £3,056 £1,485 £4,342 £409 £4,254 £3,766 £590 £658 £610 |
£5,000 £3,050 £700 £5,000 £400 £2,000 £1,000 £300 £700 |
£1,040 -£6 -£785 £658 -£9 -£2,254 -£2,766 £0 £0 -£290 £42 -£610 |
21% 0% -112% 13% -2% -113% -277% -97% 6% |
£4,500 | ||
| £3,100 | ||||||||
| £1,200 | ||||||||
| £4,500 | ||||||||
| £400 | ||||||||
| £4,200 | ||||||||
| £1,000 | ||||||||
| £1,500 | ||||||||
| £600 | ||||||||
| £400 | ||||||||
| £600 | ||||||||
| 20,666 £ 23,647 £ 14,500 £ 15,110 £ 20,473 £ £16,799 550 £ 2,957 £ 1,642 £ £6,414 550 -£ -£1,950 678 £ 119 £ 5,475 £ 3,302 £ £132 |
£23,130 £1,191 £801 |
£18,150 £7,000 £1,000 |
-£4,980 £5,809 £0 £199 |
-27% 83% 20% |
£22,000 | |||
| £35,000 | ||||||||
| -£35,000 | ||||||||
| £1,000 | ||||||||
| 21,344 £ 23,647 £ 14,618 £ 23,541 £ 25,417 £ £21,396 -£564 -£565 -£484 -£494 -£569 -£546 |
£25,122 550.12 -£ |
£26,150 -£570 |
£1,028 -£20 |
4% 3% |
£23,000 | |||
| -£570 | ||||||||
| 20,780 £ 23,082 £ 14,134 £ 23,047 £ 24,848 £ 20,850 £ |
24,572 £ |
25,580 £ |
£1,008 | 4% | 22,430 £ |
Filename: transaction file 2024_v2
General
General
| Income | 2024 | 2023 | 2022 | 2021 | 2020 | 2019 | 2018 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| notes | ||||||||||||||||
| Standing Rent | Warders | £11,100 | a | 11,100 | 11,050 | 11,100 | 11,100 | 11,825 | 11,100 | |||||||
| Regular Hirings | Dance (JW) | £2,029 | 2,132 | 2,935 | 2,024 | 2,206 | 4,967 | 5,324 | ||||||||
| Pilates & Physio | £1,080 | 1,297 | 1,133 | 780 | - | - | ||||||||||
| Antiques | - | - | 700 | 700 | ||||||||||||
| PADS | £1,606 | 629 | 200 | 1,100 | 200 | 912 | 605 | |||||||||
| Flowershow | £0 | 130 | 100 | - | 100 | 100 | ||||||||||
| rugs | £200 | 200 | 150 | - | 100 | 100 | 100 | |||||||||
| Scallywags/playgroup | 86 | 190 | - | 211 | 339 | |||||||||||
| Markets | £0 | 200 | 750 | - | 280 | 430 | ||||||||||
| Irish Dance | £0 | 456 | 522 | 768 | 593 | 770 | 512 | |||||||||
| ready steady sport | 264 | 216 | 250 | 396 | 520 | |||||||||||
| other regular | £3,066 | b | 2,050 | 1,102 | 718 | 128 | 455 | 403 | ||||||||
| Regular hires | £19,081 | 18,193 | 18,191 | 16,994 | 14,577 | 20,716 | 20,132 | |||||||||
| Occasional Hirings | £5,837 | c | 3,730 | 4,219 | 1,863 | 307 | 3,465 | 2,916 | ||||||||
| Donations | - | - | - | 200 | 500 | |||||||||||
| GRANT | 1,620 | 10,000 | ||||||||||||||
| Investment income | £ | 802.88 £ |
d | 729 | 280 | 576 | 215 | 610 | 564 | |||||||
| Write off (prior year) | - | 104 - |
- | 286 - |
||||||||||||
| Total Income | £25,721 | 22,652 | 22,689 | 21,053 | 24,995 | 24,991 | 23,826 | |||||||||
| Expenditure Cleaning and Gardening PS |
£6,236 | e | 5,618 | 6,284 | 4,888 | 5,253 | 7,288 | 6,842 | ||||||||
| Fuel Oil | £3,960 | f | 4,588 | 4,646 | 3,276 | 2,946 | 2,879 | 3,779 | ||||||||
| Insurance | £3,056 | g | 3,031 | 2,882 | 2,745 | 2,690 | 3,138 | 3,135 | ||||||||
| General repairs & Maintenance | £3,766 | h | 1,042 | 2,434 | 1,181 | 1,367 | 2,483 | 4,317 | ||||||||
| Utilities | £4,254 | i | 1,708 | 3,686 | 1,765 | 2,130 | 1,642 | 1,639 | ||||||||
| Local Authority | £658 | j | 628 | 495 | 214 | 70 | 488 | 479 | ||||||||
| other / professional fees | £1,200 | k | 185 | 1,688 | 1,041 | 43 | 5,729 | 475 | ||||||||
| Doctors Acid event | ||||||||||||||||
| Jubilee Grant | 3,400 | |||||||||||||||
| Jubilee Grant | - | 3,400 - |
||||||||||||||
| Insurance Warders | -£ | 550.12 -£ |
l | - | 546 - |
- | 569 - |
- | 494 - |
- | 484 - |
- | 565 - |
- | 564 - |
|
| Total expenditure | £22,580 | 16,254 | 21,546 | 14,616 | 14,015 | 23,082 | 20,102 | |||||||||
| Improvements (capital/discretionary items) | £1,992 | m | 4,596 | 3,302 | 8,432 | 119 | - | 678 | ||||||||
| Surplus of Income over expenditure | £1,150 | 1,802 | - | 2,159 - |
- | 1,994 - |
10,861 | 1,909 | 3,046 |
Filename: transaction file 2024_v2
notes to Income & expenditure statement
-
a. Warders income consist of annual rent of £11,100. This excludes Warders share of annual building insurance - see note M.
-
b. Other regular include: PC, SDC, GONG, Gentle, Cricket club, kick boxing Craft & Natter, Art in June etc PLUS £499 from tabletop sale.
-
c. Occasional private hirers totalled 59 in 2024 (32='23, 68='22, 20='21, 14='20, 38='19, 41='18, 26='17)
-
d. Investment income is generated through COIF charities investment fund containing 400 shares paying regular dividend income, added to this is NS&I annual interest
-
e. Regular cleaning at £4042 (£4229), Materials £409 (£430), Windows £300(£450) and Gardening £1485 (£345).
-
f. Fuel oil purchased (est)4781 @82p ('23= 5544ltrs , '21= 4901, '20 =6691, '19=4745, '18= 6263, '17= 4854, '16=7162); ave. cost was 83p ('21=67p, '20= 44p, '19= 61p,'18= 60p, '17= 55p/ltr)
-
g. Insurance supplier is Allied Westminster. Policy VH 88/0047440/BS68584 [incl buildings, contents, Public+Employers+legal liability, see policy for other T&C's].
-
h. Costs incl. Kent domestic £1566 (23=£149, '22=£451, '21=£147, '20 =£236, '19= £94,'18 £506); Fire action ltd £337 ('23=£470, '22=£378,'21=£824,'20=£499, '19= £679, '18 £844).
-
i. Utilities consist of EDF £138 (refund), Catlewater £784, Bus'Stream £522, Hallmaster £239, Go-daddy £216, BT £62, Plusnet £23.
-
j. Local Authority charges from Sevenoaks include council tax £478 ('23=£448,'22=£425, '21=£108, '20=£nil, '19=£418, '18 £409, '17 £398) and Licence fee £180 (was £70 upto 2022).
-
k. Other includes Website £610.
-
l. Warders buildings insurance annual share treated as a cost recovery.
-
m. Discretionary/assets include architect (Wickens) £1191; Blinds £750.
Mr Richard Cserjen (FCMA) Hon. Auditor
Mr John O'Shea Hon. Treasurer
General
General
| Assets | 2024 | 2023 | 2022 | 2021 | 2021 | 2020 | 2020 | **2019 ** | **2019 ** | 2018 | 2018 | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Fixed assets at valuation or cost | Fixed assets at valuation or cost | £ | 21,148.0 £ |
£ | 21,148 £ |
£ | 21,148 £ |
£ | 21,148 £ |
£ | 21,148 £ |
£ | 21,148 £ |
£ | 23,098 £ |
||||||
| Investments | (national savings) | £ | 51,932.0 £ |
£ | 51,455 £ |
£ | 51,022 £ |
£ | 50,974 £ |
£ | 50,610 £ |
£ | 50,605 £ |
£ | 50,203 £ |
||||||
| (COIF shares) | £ | 8,117.3 £ |
£ | 7,938 £ |
£ | 7,260 £ |
£ | 8,215 £ |
£ | 7,190 £ |
£ | 6,756 £ |
£ | 5,730 £ |
|||||||
| Cash in Bank | (current account) | £ | 15,838.5 £ |
£ | 20,921 £ |
£ | 21,798 £ |
£ | 16,767 £ |
£ | 27,141 £ |
£ | 870 £ |
£ | 13,156 £ |
||||||
| (Deposit account) | £ | - £ |
|||||||||||||||||||
| COIF dividend (held on account) | £ | 2,300.2 £ |
£ | 1,974 £ |
£ | 1,678 £ |
£ | 1,446 £ |
£ | 1,234 £ |
£ | 1,024 £ |
£ | 816 £ |
|||||||
| Debtors 2019 (insurance recovery) | Debtors 2019 (insurance recovery) | £ | 565 £ |
||||||||||||||||||
| Debtors (note 5) | £ | 6,090.00 £ |
£ | - £ |
£ | 8,172 £ |
£ | 631 £ |
£ | 11,865 £ |
£ | 3,578 £ |
|||||||||
| Debtors error | £ | 971 £ |
|||||||||||||||||||
| Debtors prior years | £ | - £ |
£ | 200 £ |
£ | 2,279 £ |
|||||||||||||||
| Pre-payment | £ | 460 £ |
£ | 416 £ |
|||||||||||||||||
| Income received in advance | -£ | 525 -£ |
|||||||||||||||||||
| Less Creditors - current yr payments uncleared at yearend | Less Creditors - current yr payments uncleared at yearend | -£ | 660.45 -£ |
£ | - £ |
-£ | 900 -£ |
-£ | 600 -£ |
-£ | 138 -£ |
-£ | 497 -£ |
||||||||
| Less Creditors - prior years | -£ | 1,950 -£ |
-£ | 1,950 -£ |
-£ | 1,950 -£ |
-£ | 1,950 -£ |
-£ | 4,000 -£ |
|||||||||||
| Less Creditors - prior years | -£ | 100 -£ |
|||||||||||||||||||
| Total assets | £ | 104,766 £ |
£ | 103,436 £ |
£ | 100,956 £ |
£ | 105,042 £ |
£ | 104,779 £ |
£ | 93,485 £ |
£ | 92,500 £ |
|||||||
| Capital Account Pe |
|||||||||||||||||||||
| Capital brought forward | £ | 103,436 £ |
100,956 | 105,042 | 104,779 | 93,485 | 92,500 | 89,613 | |||||||||||||
| ADD: surplus for year normal operations | £2,339 | 5,669 | 863 | 6,437 | 868 | 1,099 | 2,946 | ||||||||||||||
| ADD: capital type spend items | -£1,992 | - | - | 4,596 - |
- | - | 3,302 - |
- | - | 8,432 - |
- | - | 119 - |
- | - | - | 678 - |
||||
| ADD: GRANTS/donations received | ADD: GRANTS/donations received | - | 1,620 | 10,000 | 200 | 500 | |||||||||||||||
| ADD : Write off | - | - | 104 - |
- | - | 286 - |
|||||||||||||||
| ADD: Investment income | National savings | £ | 476.64 £ |
434 | 47 | 364 | 5 | 402 | 361 | ||||||||||||
| (bank interest) | |||||||||||||||||||||
| (COIF dividend) | £ | 326.24 £ |
295 | 232 | 212 | 210 | 208 | 203 | |||||||||||||
| Add historic write-offs | |||||||||||||||||||||
| ADD: Investment gains/(loses) | £ | 179.32 £ |
678 | - | - | 955 - |
1,024 | 434 | 1,026 | - | - | 162 - |
|||||||||
| ADD: Revaluation gains/(losses) - other | - | - | 1,950 - |
||||||||||||||||||
| Reconciliation difference | - | - | 1 - |
8 | 2 | ||||||||||||||||
| chq error | - | - | 971 - |
- | - | 971 - |
|||||||||||||||
| £ | 104,766 £ |
£ | 103,436 £ |
£ | 100,956 £ |
£ | 105,042 £ |
£ | 104,779 £ |
£ | 93,485 £ |
£ | 92,500 £ |
||||||||
| balance difference (should be zero) | £ | - £ |
£ | - £ |
£ | - £ |
£ | 0.00 £ |
-£ | 0.00 -£ |
£ | - £ |
Filename: transaction file 2024_v2
notes to Balance Sheet
-
Penshurst village Hall building itself does not appear as a fixed asset. The building valued for re-building in the insurance policy which is subject to indexation.
-
Assets revalued by Gorringes in 2019 (previously 2010), paintings value reduced. Paintings + fixtures and fittings are valued on Insurance policy.
-
400 units in COIF fund increased by ~2% to £8117 . In addition a dividend was payable of £326 ('23= £197).
-
Amounts attributed to Penshurst village hall that are held by the Parish Council totalling £40k are not represented in this balance sheet.
-
Debtors include Warders £5500 and PADs £540 - both paid in full in January.
-
Creditors - £660 value at yearenddue to timing , all paid in January.
-
NS&I interest was calculated in 2024 based on published rates of 0.9%.
-
Charities Investment Fund (COIF or CCLA) - #400 units ( ref:416990001T) - unit price increase delivered an increase in valuation - these are similar to shares so can fluctuate in value.
Mr John O'Shea Hon. Treasurer
Mr Richard Cserjen (FCMA) Hon. Auditor
General
General
Accounts oversight report
The enclosed 2024 P&L for the Arnold Hills Hall charity (302816) does shows a slim net surplus of £1150, therefore a signal of sustainability risk. It should be noted that the Warders contract which is likely to be unvalued has come to an end and will probably increase (potentially backdated).
Budget/forecasts compared to 2024 actual income of £25k out turned 13% (£2k) positive; also the outturn costs of £24.5k were adverse to budget by 4% largely due to higher repair and utility costs. The forecasts for 2025 are £21.5k for income and £22.5k for expenditure; it is also assumed the development costs will be fully ofset by the Parish Council fund (£40k).
Average income seems to be stable at £22-£25k roughly half coming from Warders Surgery; this compares with the minimum (i.e. excluding discretionary/capital items) average annual costs of~ £20k, therefore £3-£5K surplus should be anticipated; though it is not realistic to think that no discretionary/capital expenditure is feasible over the medium/long term. Hire charges for the hall should be reviewed in 2025 to ensure the long term fnancial position is sustainable; this should include a review of Warders rental of £11,100/pa that was originally set back in 2018, noting this rental contract has come to an end.
Available funds remain healthy at £123,618 which does include (albeit conditional) £40,000 held by the Parish Council. The COIF investment grew 2% in the year and also paid a dividend of £326; whilst the NS&I returns remain lacklustre at 1%. Consideration should be give to moving some funds from NS&I to COIF or elsewhere to take advantage of better rates in the market.
Due to late payments timing debtors include Warder and PADs totalling £6090 also creditors of £660; both debtors and creditors were settled in January.
A summary of the 2024 fnancial position is to be submitted to the Charities Commission before the deadline of end October 2025. Publicly available information associated with ARNOLD HILLS HALL (302816) can be found on www.gov.uk/government/organisations/charity-commission.
Key risks include
-
Sustainability of charity due to over reliance on Warders income. (LOW)
-
Adequacy of insurance coverage in case of a catastrophic event. (MEDIUM)
-
Poor returns on investments which erode the reserves (due to not keeping up with infation). (MEDIUM)
-
Maintaining suficient funding to cover major investments such as renewal of heating system. (LOW)
John O'Shea (Treasurer)
September 2025
General