ANNUAL GENERAL MEETING OF OTFORD VILLAGE HALL ON Tuesday 9th June 2026 in THE HOPE ROOM at 12.30pm ## Chairman’s Report On reviewing my report from last year I notice that the AGM took place in September, later than normal as it was postponed due to illness. We have now reverted to our normal AGM date, this of course my report covers a shorter period this year. I am pleased to report that matters with the hall have again progressed reasonably smoothly this year, even the new fire alarm system has settled down mainly thanks to us being able to track down an engineer at Spire Alarms who actually understands our system. There have been no large scale projects to report this year. I believe that the overall levels of bookings have remained constant and, although we are maintaining our cash reserves, we still need to be aware of any unexpected expenses. We will discuss our accounts in more detail shortly but it is pleasing to note that whilst our income has slightly increased we have noticed a drop in our expenditure meaning that we have shown a slight profit for the year. As ever normal running costs continue to increase and it will be necessary to increase hire charges again this year and all hirers will be made aware of these. Regrettably it has been necessary to appoint a new cleaner as our existing one has given in her notice to leave. Unfortunately Jeremy has also requested to step down from his role as treasurer and although he will obviously be very difficult to replace we do have plans in place. In the meantime Jeremy has kindly agreed to continue in his current role with a deadline of December 2026 Obviously as ever I would like to thank Dave as Hall Manager for his diligence and hard work in maintaining the hall to his exacting high standards. Many thanks to Robin for continuing to ensure the hall bookings systems continue function smoothly. Also thank you to Ros for her work as secretary. Finally I would like to thank all the trustees and I am pleased to report that we have finally had some success in recruiting some new names who have kindly agreed to join us and oversee the work that is carried out. OTFORD VILLAGE ￿MoRIAL HALL i￿ncIal Sta e Year En ¢ment For ed 31 tJanua 202 R b80ns Accountants Chartered Certified Accountants 19 Montpeli¢r Avenue Bexley Kent DA5 3AP OTFORD VILLAGE MEMORIAL HALL Inc me and Ex enditure Accounts F r tlie Year Ended 31" Janua 2025 Year Ended 3151 Janua Yeai. Ended 2026 2025 3 Year Ended Janua 2024 Inconie L¢ttiiigs Sundry iiicome Interest Receivable Inconic fyom Saturday Staff Donations received Covid Grant 61,913 496 820 59,409 490 964 50,278 538 916 20 Total Income 63,249 60,863 51,732 enditure Salaries Ligliting & Heating Rat¢s & Water Insiirance Maintenance Adniinistration Licens¢s Cleaiiiiig Materials Sundiy expenses Refijrbishment Costs IT Costs 32,478 8,543 1,320 2,937 11,617 1,363 687 1,886 660 32,621 8,205 1,457 3,163 9,166 1,055 688 2,073 52 8,284 1,465 28,399 4,966 (840) 2,213 10,643 65 574 1,224 643 1,235 2,043 Total Expenditure 62,134 68,229 51,522 Surplus/{Deficil) 1,115 (7,366) 210 OTFORD VILLAGE MEMORIAL HALL Balance Sheet For the Year Ended 31" Janua 2026 Year Ended 31$1 Janu 2026 Year Ended 31, Janua 2 Year Ended 25 31" Janua 2024 Assets Sundiy Debtors & Pr¢payments Saiitaiider Current Account Redwood Deposit Account Teacli¢rs Building Society Cash 3,746 3,788 5,794 6,808 26,582 25,836 29,962 6,074 3,699 6,109 10 Total Ass¢ts 36,444 35,329 46,635 Liabilities Creditois & Accrned Expenses rjoiince Baok Loan 3,940 Net Position 36,444 35,329 42,695 Represented by,, Balance BIF from 2024 SLIAplus/Deficit for year 35,329 1,115 42,695 (7,366) 42,485 210 36,444 35,329 42,695 l ooiifimi that the above accounts give a true and fair view of Otford Vill