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2023-08-31-accounts

CHARITY REGISTRATION NUMBER: 302809

MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

UNAUDITED FINANCIAL STATEMENTS 31 AUGUST 2023

NEVILLE WESTON & COMPANY

Chartered Certified Accountants

3 High Street St Lawrence Ramsgate Kent CT11 0QL

MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

CONTENTS PAGE
Trustees' Annual Report 1 – 2
Independent Examiner's Report to the Trustees 3
Statement of Financial Activities 4
Statement of Financial Position 5
Notes to the Financial Statements 6- 11
The following page does not form part of the financial statements
Detailed Statement of Financial Activities 13

MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023

The Trustees present their report and the unaudited financial statements of the Charity for the year ended 31 August 2023.

Reference and Administrative Details

Registered Charity Name Minster Village Hall and Molineux Institute
Charity registration Number 302809
Principal Office 86 Monkton Road
Minster
Ramsgate
CT12 4EF
The Trustees Mr R Bailey - President
Mr R McCymont Grant –
Chairman
Dr D T Downes-Powell – Vice
Chairman
Mr E A James - Treasurer
Mrs L Proudfoot - Temporary
Secretary
Mrs C E Bailey
Mrs L C Downes-Powell
Mrs G E James
Mr J Smith
Independent Examiner Neville Weston & Company
Charted Certified Accountants
3 High Street
St Lawrence
Ramsgate
Kent
CT11 0QL

Structure, Governance and Management

The Charity was founded and now respectively regulated by an Indenture and Trust Deed dated 1 February 1924 and an Indenture and Trust Deed dated 31 May 1921.

The Foundation is administrated by Committee of Management of the Village Hall, consisting of 10 Members elected at the Annual General Meeting plus representative Members of village organisations.

Public Benefit

The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities.

Objectives and Activities

The objective of the Foundation is the provision and maintenance of a village hall for the use of the inhabitants of Minster aforesaid and the neighbourhood without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.

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MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023

Achievements and Performance

The new financial year began in September with our new replacement floor in the main hall. This took up most of the month.

The Committee re-arranged our annual Art Show to take place in November 2022.

Normal bookings began in October including Tai Chi, Short Mat Bowls, Mixed and Ladies Badminton Clubs, Monthly W.I Meeting, Ballroom and Dance Lessons, 2 different Arts and Crafts Groups, 5 Children's Parties, Scottish Country Dancing, various monthly committee meetings, a Village Christmas Market, a Wrestling Event, and as a Polling Station. Our Am-Dram Group also put on their Christmas pantomime.

In September 2022 we learned that our President, Dr William John Sample, had passed away. A great loss to our Committee. In his Will, John (as he preferred to be called) left the village hall a legacy of £10,000 for which the Committee is very grateful.

During the year we still managed to carry out all the necessary inspections for the certificates required plus we are now in position to obtain quotes for the replacement of the exterior fascias together with new guttering outside the village hall. A further problem has arisen recently with our burglar alarm system which if it cannot be rectified may entail obtaining an updated system.

Financial Review

After payment of any expenses of administration, the net income of the Foundation, whether arising from the use of the Village Hall by other bodies or persons or otherwise, shall be applied by the Committee in one or other or both of the following ways:

Any sum of cash at any time belonging to the foundation and not needed as a balance for working purposes shall be invested unless the Secretary of State for Education and Science otherwise directs.

Plans for Future Periods

The Legacy left by our late President, Dr. William John Sample, will give us ability to carry out the renewal of the fascias and guttering on the village hall which we mentioned in last year's plans for the future.

The Trustees' Annual Report was approved on 21[st ] March 2024, and signed on behalf of the board of Trustees by:

……………………………………………. Mr E A James Treasurer

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MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE FOR THE YEAR ENDED 31 AUGUST 2023

I report to the Trustees on my examination of the financial statements of Minster Village Hall and Molineux Institute ('the Charity') for the year ended 31 August 2023.

Responsibilities and Basis of Report

As the Trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

3 High Street C J N Weston, FCCA St Lawrence Independent Examiner Ramsgate Kent Neville Weston & Company CT11 0QL Chartered Certified Accountants

21[st] March 2024

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MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023

2023 2022
Unrestricted Restricted
Funds Funds Total Funds Total Funds
Note £ £ £ £
Income and Endowments
Donations and Legacies 4 10,000 10,000
Other Trading Activities 5 15,717 15,717 12,983
Investment Income 6 920 920 188
Other Income 7 3,132 3,132 3,310
------------------------------- ---------------- ------------------------------- -------------------------------
Total Income 29,769 29,769 16,481
=============================== ================ =============================== ===============================
Expenditure
Expenditure on Charitable Activities 8,9 22,211 22,211 52,234
------------------------------- ---------------- ------------------------------- -------------------------------
Total Expenditure 22,211 22,211 52,234
=============================== ================ =============================== ===============================
------------------------------- ---------------- ------------------------------- -------------------------------
Net Income/(Expenditure) and Net
Movement in Funds 7,558 7,558 (35,753)
=============================== ================ =============================== ===============================
Reconciliation of Funds
Total Funds Brought Forward 51,482 71,160 122,642 158,395
------------------------------- ------------------------------- ------------------------------------- -------------------------------------
Total Funds Carried Forward 59,040 71,160 130,200 122,642
=============================== =============================== ===================================== =====================================

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 6 to 11 form part of these financial statements. - 4 -

MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

STATEMENT OF FINANCIAL POSITION AS AT 31 AUGUST 2023

2023 2022
Note £ £
FIXED ASSETS
Tangible Fixed Assets 15 71,524 71,646
CURRENT ASSETS
Debtors 16 1,185 1,005
Cash at Bank and in Hand 58,691 67,101
------------------------------- -------------------------------
59,876 68,106
CREDITORS: amounts falling due within one year 17 1,200 17,110
------------------------------- -------------------------------
NET CURRENT ASSETS 58,676 50,996
------------------------------------- -------------------------------------
TOTAL ASSETS LESS CURRENT LIABILITIES 130,200 122,642
------------------------------------- -------------------------------------
NET ASSETS 130,200 122,642
===================================== =====================================
FUNDS OF THE CHARITY
Restricted Funds 71,160 71,160
Unrestricted Funds 59,040 51,482
------------------------------------- -------------------------------------
TOTAL CHARITY FUNDS 18 130,200
=====================================
122,642
=====================================

These financial statements were approved by the board of Trustees and authorised for issue on 21[st] March 2024, and are signed on behalf of the board by:

……………………………………………………… Mr R McCymont Grant – Chairman Trustee

The notes on pages 6 to 11 form part of these financial statements.

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MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

1. GENERAL INFORMATION

The Charity is a public benefit entity and a registered Charity in England and Wales and is unincorporated. The address of the principal office is 86 Monkton Road, Minster, Ramsgate, CT12 4EF.

2. STATEMENT OF COMPLIANCE

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

3. ACCOUNTING POLICIES

Basis of Preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going Concern

There are no material uncertainties about the Charity's ability to continue.

Judgements and Key Sources of Estimation Uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Fund Accounting

Unrestricted funds are available for use at the discretion of the Trustees to further any of the Charity's purposes.

Designated funds are unrestricted funds earmarked by the Trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal and fall into one of two sub-classes: restricted income funds or endowment funds.

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MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

3. ACCOUNTING POLICIES – Cont’d

Incoming Resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the Charity; it is probable that the economic benefits associated with the transaction will flow to the Charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Resources Expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible Assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

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MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

3. ACCOUNTING POLICIES – Cont’d

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Fixtures and Fittings

Impairment of Fixed Assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.

Financial Instruments

A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.

4. DONATIONS AND LEGACIES

4. DONATIONS AND LEGACIES
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
LEGACIES
Legacies 10,000 10,000
=============================== =============================== ================ ================
5. OTHER TRADING ACTIVITIES
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Hire of Hall 15,717 15,717 12,983 12,983
=============================== =============================== =============================== ===============================
6. INVESTMENT INCOME
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Bond Interest 920 920 188 188
================ ================ ================ ================
7. OTHER INCOME
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Art Exhibition 3,132 3,132 3,310 3,310
========================== ========================== ========================== ==========================

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MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

8. EXPENDITURE ON CHARITABLE ACTIVITIES BY FUND TYPE

Unrestricted Total Funds Unrestricted Total Funds Total Funds
Funds 2023 Funds 2022
£ £ £ £
Provision and Maintenance of Village
Hall 21,711 21,711 51,835 51,835
Support Costs 500 500 399 399
------------------------------- ------------------------------- ------------------------------- -------------------------------
22,211 22,211 52,234 52,234
=============================== =============================== =============================== ===============================
9. EXPENDITURE ON CHARITABLE ACTIVITIES BY ACTIVITY TYPE
Activities
Undertaken Support Total Funds Total Fund
Directly Costs 2023 2022
£ £ £ £
Provision and Maintenance of Village
Hall 21,711 500 22,211 52,234
=============================== ================ =============================== ===============================
10. ANALYSIS OF SUPPORT COSTS
Accountancy
Fees Total 2023 Total 2022
£ £ £
Governance Costs 500 500 400
================ ================ ================
11. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
2023 2022
£ £
Depreciation of Tangible Fixed Assets 122 162
================ ================
12. INDEPENDENT EXAMINATION FEES
2023 2022
£ £
Fees Payable to the Independent Examiner for:
Independent Examination of the Financial Statements 500
================ ================
13. STAFF COSTS
The total staff costs and employee benefits for the reporting period are analysed as follows:
2023 2022
£ £
Wages and Salaries 11,027
===============================
10,555
===============================

The average head count of employees during the year was 1 (2022: 1).

No employee received employee benefits of more than £60,000 during the year (2022: Nil).

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MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

14. TRUSTEE REMUNERATION AND EXPENSES

Mr E A James received remuneration from the Charity for his duties carried out as caretaker. This was agreed with the Charity Commission in 2002. No remuneration was received for his duties as a Trustee.

duties as a Trustee.
2023 2022
£ £
Mr E A James - Remuneration as Caretaker 11,027 10,555

No other remuneration or other benefits from employment with the Charity or a related entity were received by the Trustees.

15. TANGIBLE FIXED ASSETS

15. TANGIBLE FIXED ASSETS
Freehold Fixtures and
Property Fittings Total
£ £ £
Cost
At 1 September 2022 and 31 August 2023 71,160 5,301 76,461
=============================== ========================== ===============================
Depreciation
At 1 September 2022 4,815 4,815
Charge for the year 122 122
------------------------------- -------------------------- -------------------------------
At 31 August 2023 4,937 4,937
=============================== ========================== ===============================
Carrying amount
At 31 August 2023 71,160 364 71,524
=============================== ========================== ===============================
At 31 August 2022 71,160 486 71,646
=============================== ========================== ===============================
16. DEBTORS
2023 2022
£ £
Prepayments and Accrued Income 1,185 1,005
========================== ==========================
17. CREDITORS: amounts falling due within one year
2023 2022
£ £
Accruals and Deferred Income 1,200 17,110
========================== ===============================

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MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

18. ANALYSIS OF CHARITABLE FUNDS

Unrestricted Funds

Unrestricted Funds
At At
1 September 31 August 2
2022 Income Expenditure 023
£ £ £ £
General Funds 51,482 29,769 (22,211) 59,040
=============================== =============================== =============================== ===============================
At At
1 September 31 August 20
2021 Income Expenditure 22
£ £ £ £
General Funds 87,235 16,481 (52,234) 51,482
=============================== =============================== =============================== ===============================
Restricted Funds
At At
1 September 31 August 2
2022 Income Expenditure 023
£ £ £ £
Village Hall 71,160 71,160
=============================== ================ ================ ===============================
At At
1 September 31 August 20
2021 Income Expenditure 22
£ £ £ £
Village Hall 71,160
===============================

================

================
71,160
===============================

19. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Tangible Fixed Assets 364 71,160 71,524
Current Assets 59,876 59,876
Creditors less than 1 year (1,200) (1,200)
------------------------------- ------------------------------- -------------------------------------
Net Assets 59,040 71,160 130,200
=============================== =============================== =====================================
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Tangible Fixed Assets 486 71,160 71,646
Current Assets 68,106 68,106
Creditors less than 1 year (17,110) (17,110)
------------------------------- ------------------------------- -------------------------------------
Net Assets 51,482 71,160 122,642
=============================== =============================== =====================================

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MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

MANAGEMENT INFORMATION FOR THE YEAR ENDED 31 AUGUST 2023

The following page does not form part of the financial statements.

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MINSTER VILLAGE HALL AND MOLINEUX INSTITUTE

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023

2023 2022
£ £
Income and Endowments
Donations and Legacies
Legacies 10,000
------------------------------- ----------------
Other Trading Activities
Hire of Hall 15,717 12,983
------------------------------- -------------------------------
Investment Income
Bond Interest 920 188
---------------- ----------------
Other income
Art Exhibition 3,132 3,310
-------------------------- --------------------------
TOTAL INCOME 29,769 16,481
=============================== ===============================
Expenditure
Expenditure on Charitable Activities
Provision and maintenance of Village Hall
Activities Undertaken Directly
Wages and Salaries 11,027 10,555
Rates and Water 516 536
Light and Heat 5,393 2,624
Repairs and Maintenance 1,117 34,166
Insurance 1,041 1,025
Other Establishment Costs 37 49
Office Costs 26 38
Depreciation 122 162
Performing Arts Society 223 192
Sundry Costs 8 110
Artist Costs 2,101 2,278
Hanging Baskets and Flower Tubs 100 100
------------------------------- -------------------------------
21,711 51,835
------------------------------- -------------------------------
Support Costs
Accountancy Fees 500 399
---------------- ----------------
------------------------------- -------------------------------
Expenditure on Charitable Activities 22,211 52,234
=============================== ===============================
NET INCOME /(EXPENDITURE) 7,558 (35,753)
=============================== ===============================

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