## **Offham Village Hall Management committee AGM 9[th] April 2025 Trustees report** 

The hall continues to be a much-loved and vibrant hub of community life, with a rich and varied programme of activities taking place every week. Our regular hirers bring such energy and enthusiasm, and it’s been especially rewarding to see the cinema club going from strength to strength, along with the ever-popular weekend parties for children. 

We recently introduced a hirers’ log book following a helpful suggestion, and it’s already proving to be a great way to share feedback and keep communication flowing. 

In April 2024, we made the necessary decision to raise our hire rates in response to the rising cost of upkeep, ensuring the hall remains in great condition for years to come. We’re pleased to confirm there are no further increases planned for this year, and we will review the rates again in 2026. 

We’re also thrilled that the village pub continues to host events in the hall— these collaborations are a real highlight and help strengthen the wonderful sense of community that Offham is known for. 

October’s Steam Rally was once again a lively and exciting time for the hall. Although the weather didn’t quite cooperate, the event still brought in excellent support, with hearty breakfasts and homemade cakes selling brilliantly— making it a successful and enjoyable fundraiser. Huge thanks go to our amazing Offham bakers for their generosity and effort. This year, we trialed a new stall format, and although it wasn’t quite the right fit, it provided us with valuable insight. In 2025, we’ll return to our tried-and-tested mix of local business stalls, bric-a-brac, and second-hand items—an approach that’s always been popular and captures the friendly, community feel of the event. 

Our heartfelt thanks go to the incredible volunteers who support both the cinema club and the Steam Rally. These events simply couldn’t happen without you, and your time, energy, and spirit are what make Offham such a special place to live. 

We were delighted to receive a £1,000 stipend from the Parish Council in 2024, having proudly supported the village playground project by waiving it in 2023. We’re also deeply grateful to May Day for their generous donation of £750, and 



to Open House for their kind contribution of £200. Every donation makes a real and lasting impact, and we’re incredibly thankful for this continued support. 

This year saw us carry out several important maintenance works, including resurfacing the main hall floor, replacing the kitchen boiler, and repairing storm damage to the roof. With the addition of drain rods and the hands-on help of our wonderful maintenance volunteers, we’ve also successfully tackled some persistent drainage issues without having to resort to much more expensive outside contractors.Thank you all for your invaluable help. 

We were excited to introduce a new initiative this year: welcome events for new village residents, held at the local pub. These gatherings have been a fantastic way to meet newcomers, help them connect with one another, and share all that the hall and village have to offer. They’ve been a real success, and we look forward to hosting more in the months ahead. 

We’re delighted to report that the hall is as busy, welcoming, and well-used as ever. It continues to stand at the heart of Offham’s community life—both physically and emotionally. Thanks to the dedication of a truly outstanding committee, the hall remains in excellent condition and on firm financial footing. I’m enormously proud of all we’ve achieved together, and it’s been a genuine honour to be part of such a passionate and hardworking team. 

As I step down after ten incredibly fulfilling years on the committee, I do so with a deep sense of pride and gratitude. It’s been a privilege to contribute to the hall’s journey and to be part of something so meaningful within the village. I have every confidence in the new committee, whose fresh ideas and enthusiasm will continue to take the hall forward. I’ll remain a supportive presence as a volunteer and trustee and look forward to seeing what’s next. 

Janette Burnard (Chair) 



OFFHAM VILLAGE HALL
Intome and EXPend￿￿re 2034
RECEIPTS
2024
2023
Hire Iregularl
Hire Ica5uall
FundraisSn8 Gross
Denation offham PC
Other Denalions
Bank Interest
Key Deposrt5 (Neti
21.063
2,406
9.232
18.394
3.829
7,795
645
25
Totsi Recelpts
34.933
31,863
PAYMeNTS
Fundraisln8 ExpÈn*5
Cleaning
Gas
Elettricity
Water
Mainten4ncelSerwrcinB
8usiness Rates
Insurante
Bank Charges
Llcences
Land Registry
Car Pèrk
G3r3ge Doors
Cinema Equipment
Defibrilator
General Purchèses
EouipmÈnt
Postage15tavonery
Sundry
8roadband
Gifts
3,148
5,230
3,261
-89
3,437
5,770
2,634
3,929
235
7,262
127
1,908
51
$34
6,825
132
2,023
1.0
17,466
1,868
1,947
4(K)
753
55
29
14
443
1,158
149
375
143
Totsi Expenses
24689
48,206
SuYpluslDefic
9244
-16.$43
Skned by:
lan Butler Treasurer
Date
>4_29-
ed by:
TonyYoun8 FCMA FCIS
Independent Examlhe
I confirm that I have examined the 2024 Offham Village Hèll Ichèrity number 3028081
cceunts and found them to be in order. I did netfind èny èrea50f concem regarding
Accounting Rules, Disc105ures, Incomplete Record5.

ASSETS
2024
2023
Total Current Assets at VV24
Add Receipts
Less Payments
32,431.02
34.933
25.689
48,974
31.663
48,206
Totsl Curr•ntA880ts at 31112124
41,675
32.431
Represented by
CurrentAccount
Special Projerts Account
D@po￿tA¢coUnt
Cash
Debtrjrs
19.620
10.156
21.955
21.047
1.128
Total
41,675
32,431
Slgned by.
lan Butler.. Treasurer
Date
2-4-2fj
51Kned by.
Tory Young FCl+lA Fas
Independent Examlner
I confirrn th4t I have ex?mined the 2024 Otham Village Hall ICharSty number 3028081
accounts and found them to be in order. I dld not find anyareas of toncÈrTr re8ardin8
Accounting Rules, Disclosure5. Incomplete Records.
t-y_