OFFHAM VILLAGE HALL
Income and Expenditure 2023
| RECEIPTS | 2023 | 2022 | |
|---|---|---|---|
| £ | £ | ||
| Hire (regular) | 18,394 | 20,671 | |
| Hire (casual) | 3,829 | 3,466 | |
| Fundraising - Gross | 7,795 | 2,967 | |
| Donation May Day | 0 | 0 | |
| Donation Offham PC | 1,000 | 0 | |
| Bank Interest | 645 | 65 | |
| Total Receipts | 31,663 | 27,169 | |
| PAYMENTS | Fundraising Expenses | 3,437 | 1,015 |
| Cleaning | 5,770 | 4,303 | |
| Gas | 2,634 | 872 | |
| Electricity | 3,929 | 330 | |
| Water | 235 | 198 | |
| Broadband | 443 | 453 | |
| Maintenance/Servicing | 7,262 | 4,366 | |
| Business Rates | 127 | 241 | |
| Insurance | 1,908 | 1,870 | |
| Bank Charges | 51 | 43 | |
| Licences | 668 | 365 | |
| Land Registry | 1,018 | 0 | |
| Car Park | 17,466 | 0 | |
| Defibrilator | 400 | 0 | |
| General Disposables | 753 | 460 | |
| Equipment | 55 | 330 | |
| Jubilee | 0 | 765 | |
| Cinema Equipment | 1,947 | 0 | |
| Postage/stationery | 29 | 0 | |
| Sundry | 14 | 0 | |
| Gifts | 60 | 50 | |
| Total Expenditure | 48,206 | 15,659 | |
| Surplus/Deficit | -16,543 | 11,510 |
Signed by: Treasurer Date
I confirm that I have examined the 2023 Offham Village Hall (Charity number 302808) accounts and found them to be in order. I did not find any areas of concern involving: Accounting Rules, Disclosures, Incomplete Records.
Independent Examiner
Date
| CURRENT ASSETS | 2023 | 2022 |
|---|---|---|
| £ | £ | |
| Total Current Assets at 1/1/22 | 48,974 | 37,464 |
| Add Receipts | 31,663 | 27,169 |
| Less Payments | 48,206 | 15,659 |
| Total Current Assets at 31/12/23 | 32,431 | 48,974 |
| Represented by | ||
| Current Account | 10,156 | 27,454 |
| Special Projects Account | 0 | 0 |
| Deposit Account | 21,047 | 20,402 |
| Cash | 100 | 100 |
| Debtors | 1,128 | 1,017 |
| Creditors | 0 | 0 |
| Total | 32,431 | 48,974 |
Offham Village Hall Management committee AGM 12[th] March 2024 Trustees report for 2023
The hall continues to be very popular with hirers and there is a full and diverse range of activities held in the hall each week. In addition to our regular hirers the cinema club continues to be popular as does weekend hire for children’s parties. For the first time in 2023 we allowed the village pub to use the hall for their organised events which have been very successful.
The steam Rally in October was another very busy time for the hall and with good weather the sales of breakfasts and homemade cake proved a very good fundraiser. The involvement of local craft stalls in the main hall was very well received with the stall holders keen to return again.
There was no increase in our hire rates in 2023 but financial pressures mean that they will increase in April 2024, as with many other organisations our costs have increased dramatically over the past two years and raising enough money to keep the hall in good condition is an ongoing challenge.
We were very grateful to receive the £1000 stipend from the Parish Council in 2023 but have agreed to waive this in 2024 as the council continues its fundraising efforts for the village playground.
Our work with the Parish council to resolve issues regarding land ownership on the site of the village hall has now completed, this means that the ownership and governance of the land is clear and resolves issues that have been outstanding for many years.
The maintenance of the hall continues to provide its challenges but with excellent support from committee members, led by Val Taylor and supported by our handy man Ken Frost the hall continues to be in excellent condition. Major projects include:
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The car park has been re-surfaced, this has subsequently presented a couple of problems but these are scheduled to be resolved by the contractor shortly
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The garage doors were replaced
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Window and door locks were replaced
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A number of replacement double glazed windows were installed
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A defibrillator was installed in conjunction with the cricket club
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Following a number of toilet blockages which require Dyno-rod call out remedial work was carried out on the disabled toilet waste pipes. Since the work was carried out there have been no further issues
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There have been a number of issues with the hall floor being either sticky or slippy. Following changes to cleaning equipment, the cleaning routine and cleaning products there have been no further problems. later in 2024 the hall floor will be sanded and re-sealed.
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Following an annual inspection the emergency lighting has been upgraded as it failed the initial test
We are pleased to say that the hall is now as busy as ever and continues to be the centre of Offham community life. The hall is in a good state of maintenance and a secure financial position and I am very grateful to the management team for all their hard work this year, we have worked really well together and I’m very proud of what we’ve achieved.
Janette Burnard (Chair)
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of rr/g6fv1 //4L L On accounts for the year ended Charlty no (if any) 11. 2023 30J305 Set out on pages I repo4 to the tr'SleeS on my examination of the accounts of the above charity (Xhe Trusf) for the year ended Responsibilities and As the charity Irustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Acl 2011 {Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying oul my examination, I have followed the applicable Directions given by the Charity Commission under section 145{51(b) of the Act. I have completed my examination. I confim) that no material matters have com8 lo tny attention ) in connection with the examination which gives me cause to believe that in, any material respect- accounting records were not kept in accordance wilh section 130 of the Act or the accounts do not accord with th8 accounting re¢ords Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Pl8as elete the words in the brackets if they do not apply. Signed: Date: 11- 143t Name: YOCJM Relevant professional qualificalion(s) or body (if any): FLh.4 , FC(S Addres5: