Offham Village Hall Management committee AGM 8th March 2023 Trustees report
This year saw the return of a full range of activities at the Village Hall with a recovery of usage similar to pre-pandemic levels. Although many clubs had lower attendance initially, this has improved and the majority of hirers are doing well. The village hall cinema has returned and is well attended.
The village hall committee was asked by the Parish council to organise the village Queens Platinum Jubilee celebration, this was a great success and enjoyed by all, 76 children attended and sat at tables on Church Road outside the Village Hall. Many residents volunteered to support this very successful community event.
2022 also saw the return of the Steam Rally, despite very poor weather the sales of breakfasts and homemade cake went well and the introduction of craft stalls in the main hall was very well received, the stall holders are keen to return next year.
Following a comparison of other village halls hire rates our charges were increased at the beginning of 2022, the first increase since 2019.
The Village Hall Committee agreed to waive the annual stipend of £1000 from the Parish Council so that the money could be used for other village projects. We are also currently working with the Parish council to resolve issues regarding land ownership on the site of the village hall, we hope this will be concluded in 2023.
The committee has overseen the following maintenance updates during the year:
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A WIFI system was installed and is now available to users of the hall
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Heater switches were upgraded in the main hall and kitchen to ensure more efficient energy use
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External cameras were installed covering the car park
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The main hall floor was re-varnished and re-sealed
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The handrail by the committee room entrance was repainted
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A new key safe was installed outside the front entrance
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A number of replacement double glazed windows were installed
Later in 2023 the committee plans to resurface the village hall car park as it is in poor condition.
We are pleased to say that the hall is now as busy as ever and continues to be the centre of Offham community life. The hall is in a good state of maintenance and a secure financial position and I am very grateful to the management team for all their hard work this year, we have worked really well together and I’m very proud of what we’ve achieved.
Janette Burnard (Chair)
| OFFHAM VILLAGE HALL | Accounts 2022 | |
|---|---|---|
| RECEIPTS | 2022 | |
| � | ||
| Hire (regular) | 20884 | |
| Hire (casual) | 3466 | |
| Fundraising - Gross | 2967 | |
| Covid Grants (TMBC) | 0 | |
| Donation May Day | 0 | |
| Donation Offham PC | 0 | |
| Other Donations | 0 | |
| Bank Interest | 65 | |
| Key Deposits | 0 | |
| Electricity Refund | 0 | |
| Gift Aid | 0 | |
| Total Receipts | 27382 | |
| PAYMENTS | Fundraising Expenses | 1015 |
| Cleaning | 4303 | |
| Gas | 872 | |
| Electricity | 330 | |
| Water | 198 | |
| Broadband | 453 | |
| Maintenance/Servicing | 4366 | |
| Business Rates | 241 | |
| Insurance | 1870 | |
| Bank Charges | 43 | |
| Licences | 365 | |
| Roof Fundraising Expenses | 0 | |
| Deposit/Paid on account | 0 | |
| New Roof | 0 | |
| Martyn Begbey Plaque | 0 | |
| General Disposables | 460 | |
| Equipment | 330 | |
| Jubilee | 765 | |
| Gifts | 50 | |
| Total Expenses | 15659 | |
| Surplus/Deficit | 11723 | |
| Note | Loss in 2021 was due to installation of new roof. |
| CURRENT ASSETS | 2022 | |
|---|---|---|
| � | ||
| Total Current Assets at 1/1/22 | 37464 | |
| Add Receipts | 27169 | |
| Less Payments | 15659 |
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| Total Current Assets at 31/12/22 | 48974 | |
|---|---|---|
| Represented by | ||
| Current Account | 27454 | |
| Special Projects Account | 0 | |
| Deposit Account | 20402 | |
| Cash | 100 | |
| Debtors | 1017 | |
| Creditors | 0 | |
| Total | 48974 | |
| Note | Any fixed assets are subject to 100% depreciation in year of | |
| purchase so there are no fixed assets. |
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2021 � 7033 1545 2113 17184 0 1000 135 68 20 98 100 29296 630 2853 0 613 0 0 3919 123 1818 22 304 276 250 30518 150 510 495 0 21 42503 -13207
2021 � 50671 29632 42838
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37464 31517 5337 130 480 37464 Page 4
Offham Village Hall - Verifiers report
I confirm that I have examined the 2022 Offham Village Hall (Charity number 302808) accounts and found them to be in order. I did not find any areas of concern involving: Accounting Rules Disclosures Incomplete Records.
Tony Young
28/02/2023
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