Offham Village Hall Management committee AGM 7[th] March 2022 Trustees report
The impact of the COVID-19 pandemic continued to impact us last year with Village Hall events significantly reduced and regular hirers tentatively re-starting their classes in April 2021. We discounted our rates up until September 2021 in order to help our regular hirers and we’re pleased to say that the majority are back running classes with us. We have also managed to attract new hirers and the hall is busier than ever.
The replacement roof works were completed and we’re pleased to say the roof survived the winter storms and we had no leaks! We’re very proud of our new roof which significantly improves both the external view of the hall but also the insulation and sound proofing inside. Thanks again to all the Offham residents and friends of the hall who generously donated to our roof replacement fund.
The committee has also overseen the following maintenance updates during the year:
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Spot repairs on the main hall floor following building works
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The entrance hall flooring was cleaned and resealed
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A slate plaque was installed in commemoration of Martyn Begby who led the design phase of the replacement roof and was a keen supporter of the village hall and everything Offham
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Internal Emergency lighting and outside lighting was upgraded/replaced
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The external drain was relined to prevent blockages
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The existing kerb stones in the car park were repaired and a concrete hard standing area for the bins installed. Kerb stones were installed to the front of the car park to deter drivers from driving over the plants
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WIFI was installed in the hall for the benefit of hirers and to enable the use of electronic payment devices at village hall events
After two difficult years we are optimistic that things will return to normal and that the hall will continue to be the centre of Offham community life.
I am very grateful to the management team for all their hard work, despite all the challenges we finish the year on a secure financial footing with the hall looking better than ever!
Janette Burnard Chair March 2022
OFFHAM VILLAGE HALL 2021 Financial Statement
| RECEIPTS | 2021 |
|---|---|
| 1 Lettings (regular) | £7,368.10 |
| 2 Lettings (casual) | £1,545.30 |
| 3 General Fundraising - Gross | £2,112.50 |
| 4 Covid Grants | £17,184.00 |
| 5 Donation May Day | £0.00 |
| 6 Donation Ofham PC | £1,000.00 |
| 7 Other Donations | £135.00 |
| 8 Bank Interest | £68.40 |
| 9 Key Deposits | £20.00 |
| 10 Roof Fundraising | £100.00 |
| 10a Gift Aid | £98.22 |
| Total receipts | £29,631.52 |
| PAYMENTS | |
| 1A Lettings Refunds | £335.00 |
| 12 General Fundraising Expenses | £629.88 |
| 13 Cleaning | £2,853.25 |
| 14 Gas | £0.00 |
| 15 Electricity | £613.38 |
| 16 Water | £0.00 |
| 17 Maintenance/Servicing | £3,798.80 |
| 18 Business Rates | £122.84 |
| 19 Insurance | £1,817.98 |
| 20 Bank Charges | £22.00 |
| 21 Licences | £303.84 |
| 22 Charitable Donations | £0.00 |
| 23 Safety Inspections | £120.00 |
| 24 Key Deposit Returns | £0.00 |
| 25 Capital items | £0.00 |
| 26 Roof Fundraising Expenses | £276.00 |
| 27 Deposit/Paid on account | £250.00 |
| 28 NEW ROOF | £30,518.40 |
| 29 Martyn Begbey Plaque | £150.00 |
| 31 General Disposables | £510.43 |
| 32 Equipment | £495.28 |
| 33 Postage/stationery | £21.22 |
| Ordinary Hall Expenses | £42,838.30 |
| Surplus/(Defcit) | -£13,206.78 |
| Total Current Assets at 1/1/21 | £50,670.68 |
|---|---|
| Add receipts | £29,631.52 |
| Less Expenses | £42,838.30 |
| Total Current Assets at 31/12/21 | £37,463.90 |
| Represented by | |
| Current Account | £31,517.37 |
| Special Projects Account | £0.00 |
| Deposit Account | £5,336.68 |
| Cash | £130.00 |
| Debtors | £479.85 |
| Creditors | £0.00 |
| Total | £37,463.90 |
OFFHAM VILLAGE HALL Balance Sheet 12/31/2021
| 2021 | ||||||
|---|---|---|---|---|---|---|
| £ | ||||||
| Opening Current Assets at 1/1/2021 | 50,671 | |||||
| Add Receipts | 29,297 | |||||
| Less Payments | 42,503 | |||||
| Closing Current Assets at 31/12/ | 37,464 | |||||
| Represented by: | ||||||
| Current Account | 31,517 | |||||
| Special Projects Account | 0 | |||||
| Deposit Account | 5,337 | |||||
| Cash | 130 | |||||
| Debtors | 480 | |||||
| Creditors | 0 | |||||
| Total | 37,464 | |||||
| BALANCE SHEET | ### | 12/31/2020 | ||||
| Fixed Assets | £ | £ | £ | |||
| Fixtures and Fittings | 1,535 | 2,578 | ||||
| Less Depreciation | 1,535 | 1,043 | ||||
| 0 | ||||||
| Total Fixed Assets | 0 | |||||
| Current Assets | 37,464 | |||||
| Total Assets | 37,464 |
1.535 1,535 50.671 52,206
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I confirm that I have examined the 2021 accounts for Offham Village Hall (Charity number 302808) and found them to be in order. I did not identify any areas of concern involving:
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accounting rules
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disclosures
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incomplete records
Brian Jones
1st March 2022