Offham Village Hall Management committee AGM 9[th] March 2021 Trustees report
The last year has been unique in Village Hall history as the normal operation of the Village Hall has been hit significantly by the COVID-19 epidemic. Following the initial lockdown in March the hall has been closed numerous times. Except at the start of the year the pandemic has meant that we have been operating at reduced capacity with strict new measures in place to make us COVID-secure. Added to this we discovered that we needed a new roof, a significant expense at a time when we had very little income. We are grateful for the support of Tonbridge and Malling Council and the residents of Offham who have been so generous in supporting us. We have also sadly lost two valued members of our committee Peter Watson and Martyn Begbey who both passed away unexpectedly. These events have meant that the committee has been busier than ever and I’m pleased to say has worked together really well through some very tough times, I’d like to thank each one of them for all the help and support during this very difficult period.
In order to pay for the new roof we launched our first ever Crowdfunding campaign, applied for grants and held a village auction of donated items. We have been overwhelmed by the generosity of the community who pulled together to support us and helped us raise the money we needed. I’m also grateful for the help I’ve had from committee members; everyone has been supportive and done what was needed to reach our goal. It is very sad that Martyn who oversaw the new roof works will not be here to see it in place, I’m sure he will be casting an eye down from above!
The committee has also overseen the following maintenance updates during the year:
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The internal floor was resealed
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The entrance hall was painted
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Faulty windows were repaired/replaced
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LED floodlights were installed
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With the help of Offham residents trees were removed from the entrance to the car park and replaced by fencing, laurel bushes and a rockery which has much enhanced the appearance of the car park area
During the lock down we made the car park and Committee room available to Offham Primary School (at no cost) to assist them with the dropping off and collecting of school children, they have since implemented a new system and no longer need to use our facilities.
Work to replace the hall roof began in February 2021 and will be complete in time for the return of users of the hall following lockdown. We expect the first groups to return in April 2021. We also plan to install a hearing loop system and speakers during 2021.
I am very grateful to the management team for all their hard work in what has been an extraordinary year, we will also not forget the significant contributions made by Martyn and Peter, may they rest in peace, we won’t forget them.
Janette Burnard Chairman March 2021
OFFHAM VILLAGE HAL Income and Expenditure Account 2020
| RECEIPTS | 2020 | 2019 | |
|---|---|---|---|
| £ |
£ | ||
| Lettings (re | 5,382 ( | 23,135 | |
| Lettings (ca | 819 ( | ||
| General Fu | 1,480 | 7,681 | |
| Covid Gran | 11,334 | ||
| Donation M | 0 | 1,000 | |
| Donation O | 1,000 | 1,000 | |
| Other Dona | 0 | 101 | |
| Bank Intere | 185 | 128 | |
| Key Deposi | 50 | ||
| Gift Aid (Es | 2,000 | ||
| Electricity Refund | 186 | ||
| Roof Fundr | 18,162 | ||
| Other Income | 366 | ||
| Total Recei | 40,413 | 33,597 | |
| PAYMENTS | Lettings Re | 409 | 834 |
| General Fu | 685 | 2,715 | |
| Cleaning | 4,618 | 4,577 | |
| Gas | 903 | 1,176 | |
| Electricity | 967 | 975 | |
| Water | 436 | 687 | |
| Maintenan | 7,027 | 2,569 | |
| Business Ra | 0 | 474 | |
| Insurance | 1,743 | 1,824 | |
| Bank Charg | 48 | 55 | |
| Licences | 209 | ||
| Charitable | 500 | ||
| Key Deposi | 40 | ||
| Fixtures, Fit | 2,393 | 14,528 | |
| Roof Fundr | 80 | ||
| Deposit/Pa | 100 | ||
| General Dis | 196 | ||
| General Eq | 31 | ||
| Postage/sta | 10 | ||
| Miscellaneo | 90 | 963 | |
| Total Expen | 20,484 | 31,377 | |
| Surplus | 19,929 | 2,220 | |
| Notes: | Lettings net income fell by almost | £16,500 | |
| Covid Closure | Grants from Tonbrid | £11,334 | |
| General fundraising showed a surp | £795 | ||
| Depreciation £4,737 /£4,311, not included above - see Balance Sheet |
(New roof, fund raising - work commenced 22 February 2021)
Signed by: Treasurer Date Verifier Date