## **MEOPHAM VILLAGE HALL** 

## **REGISTERED CHARITY NUMBER 302802** 

## **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH SEPTEMBER 2025** 

|INDEX||
|---|---|
||Page|
|REPORT OF THE TRUSTEES|1 & 2|
|INDEPENDENT EXAMINER'S REPORT|3|
|RECEIPTS AND PAYMENTS ACCOUNT|4|
|STATEMENT OF ASSETS AND LIABILITIES|5|





## **MEOPHAM VILLAGE HALL** 

## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH SEPTEMBER 2025** 

The trustees present their report and financial statements for the year ended 30th September 2025. The registered charity number is 302802 and the principal address is Meopham Village Hall, Wrotham Road, Meopham, DA13 0AT. 

## **Membership** 

The charity is administered by the Trustees and representatives of clubs and other organisations that use the hall and grounds forming a Management Committee. 

The Trustees who acted during the year were : 

Clare Bourke - Vice Chair Nigel Tate - Booking Secretary Keith Fuller - Treasurer Victoria Morris - Secretary 

Maeve Davies was appointed as a Trustee on 16th January 2025 and is now Chair of the Trustees. 

## **Aims and Performance of the Charity** 

The object of the charity is the provision and maintenance of a village hall for the use of the inhabitants of Meopham. 

There are currently over 30 local groups regularly using the hall. In addition it is also used for one-off bookings and the grounds house the local tennis, table tennis and country clubs. 

Expenditure on repairs and renewals was higher that in previous years. This comprised both planned and unplanned works, including remedial works on the drains and on the hall floors. In respect of the latter we were very grateful to receive a grant of £2,000 from what was the Frances Smith and Clay Cottage Trust via the Kent Community Foundation. We also submitted a claim regarding recovering the cost of the . drainage works. The insurers have proposed a settlement figure in excess of £7,000 for the work done and have authorised a further £5,800 of work to be undertaken. These sums are not reflected in the financial statements. 

Elsewhere we also installed a new front door for the hall and new front and back doors for the caretaker's cottage. The repainting in both halls was widely appreciated. 

Despite these additional costs a surplus was generated, but the Trustees remain mindful of the age of the building and the need to update the facilities and consider the current level of funds as necessary for these purposes. Our next planned major expenditure is on redecorating the Main Hall and improving the audio visual facilities offered. The Management Committee are in the early stages of considering what is feasible. 

(continued) 

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## **MEOPHAM VILLAGE HALL** 

## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH SEPTEMBER 2024 (continued)** 

## **Responsibilities of the Trustees** 

The Trust Deed requires the Trustees to prepare financial statements for each financial year in such manner as the Charity Commission may require. 

The financial statements are presented on a receipts and payments basis as permitted by the Charities Act 2011. 

The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and contain entries showing from day to day all monies received and monies expended by the charity and the matters in respect of which those transactions took place and also contain a record of the assets and liabilities of the charity. The law also sets out the Trustees' responsibilities for the preparation and content of the Report. 

The Trustees are also responsible for safeguarding the assets of the charity and ensuring their proper application under the Trust Deed and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

The Report was approved by the Trustees on 20th November 2025 and signed on its behalf by Keith Fuller. 

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## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MEOPHAM VILLAGE HALL REGISTERED CHARITY NUMBER 302802** 

I report to the trustees on my examination of the accounts of Meopham Village Hall ("the Trust") for the year ended 30th September 2025. 

## **Responsibilities and basis of report** 

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). 

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe in that in, any material respect: 

* accounting records were not kept in accordance with section 130 of the Act or 

* the accounts do not accord with the accounting records. 

I have no concerns and have come across no other matters in connection with my examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Signed : 

Date:  7th July 2026 

Name:  Clive Girling 

Address: 10 Pitfield Drive, Meopham, Kent. 

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## **MEOPHAM VILLAGE HALL** 

## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30TH SEPTEMBER 2025** 

|<br>RECEIPTS<br>Grants and donations :<br>Grants<br>Operating activities :<br>Rent received<br>Investment income :<br>Dividends received<br>Interest received<br>TOTAL RECEIPTS<br>PAYMENTS<br>Maintenance and administration costs :<br>Wages<br>Council tax and water<br>Electricity and gas<br>Repairs and renewals<br>Telephone and internet<br>Insurance<br>Accountancy<br>Legal and professional fees<br>Advertising<br>Cleaning<br>Sundries<br>Net receipts/(payments) for the year<br>Total funds last year end<br>Total funds this year end|2025<br>£<br> <br>2,300<br>49,407<br>871<br>1,681<br>54,259<br>9,775<br>1,550<br>2,217<br>28,202<br>460<br>1,670<br>100<br>359<br>-<br>2,653<br>364<br>47,350<br>6,909<br>75,703<br>82,612|2024<br>£<br>250<br>45,744<br>850<br>1,147|
|---|---|---|
|||47,991|
|||9,266<br>4,168<br>3,702<br>20,286<br>396<br>1,606<br>100<br>3,098<br>128<br>834<br>978|
|||44,562|
|||3,429|
|||72,274|
|||75,703|



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## **MEOPHAM VILLAGE HALL** 

## **STATEMENT OF ASSETS AND LIABILITIES AS AT 30TH SEPTEMBER 2025** 

|Notes<br>MONETARY ASSETS<br>Bank accounts<br>Treasurers account<br>Notice account<br>Fabric fund<br>Contingency fund|2025<br>£<br>18,336<br>47,095<br>12,516<br>7,482<br>85,429|2024<br>£<br>15,902<br>45,577<br>9,748<br>7,416|
|---|---|---|
|||78,643|



## OTHER ASSETS 

Held for the use of the charity : 

Income units in COIF Charities Investment Fund, from which the charity receives dividends, with a value at 30th September 2025 of £30,042. 

LIABILITIES 2,817 2,940 

The accounts were approved by the Trustees and signed on its behalf by Keith Fuller. 

Dated : 20th November 2025 

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