## Meopham Village Hall ## Financial statements For the period ended 30 September 2020 Meopham Village Hall ## Contents of the Financial Statements For the Period Ended 30 September 2020 ||Page| |---|---| |Charity information|1| |Trustees report|2| |Statement of trustees responsibilities|4| |Independent examiner's report|5| |Statement of financial activities|6| |Balance sheet|7| |Notes to the financial statements|8| |**The following pages do not form part of the statutory accounts:**|| |General fund (unrestricted)|11| Meopham Village Hall ## Charity Information For the Period Ended 30 September 2020 |**CHARITY NUMBER:**|302802| |---|---| |**GOVERNING INSTRUMENT:**|Management Committee| |**REGISTERED OFFICE:**|8 Camer Street| ||Meopham| ||Gravesend| ||Kent| ||DA13 0XR| |**COMMITTEE:**|Roy Lingham - Chairman| ||Trixie Leyshon - Vice-Chairman| ||Rob Macfarlane - Treasurer| ||Margaret Keenan - Booking Secretary| ||Rosalie Knott| ||Sheila Buchanan| ||Barbara Macknish| ||William Lambert| ||Norah Baines| ||Paul Werlemann| ||Mike Dawson| ||Sylvia Stickings| ||Pat Deadman| ||Laura Vines| |**TRUSTEES:**|Roy Lingham| ||Trixie Leyshon| ||Rob Macfarlane| ||Margaret Keenan| |**SOLICITORS:**|Manaks Solicitors| ||42 Windmill St| ||Gravesend| ||DA12 1BA| |**REPORTING ACCOUNTANTS:**|Rishworth Baxter Accountants| ||26 Cheapside| ||Wakefield| ||West Yorkshire| ||WF1 2TF| |**BANKERS:**|Lloyds Bank PLC| ||25 Gresham Street| ||London| ||EC2V 7HN| Page 1 Meopham Village Hall ## Report of the Trustees ## For the Period Ended 30 September 2020 The trustees present their report with the financial statements of the company for the period ended 30 September 2020. The information set out on page 1 forms part of this report. ## **OBJECTIVES AND REVIEW OF PROGRESS AND ACHIEVEMENTS** The main objective of the charity is the maintenance of the village hall. ## **ORGANISATION** The community Centre is a registered Charity number 302802. It is run by trustees and a committee elected annually. Decisions are made by a majority vote at regular committee meetings. ## **The members of the committee who served during the year were:** Roy Lingham - Chairman Trixie Leyshon - Vice-Chairman Rob Macfarlane - Treasurer Margaret Keenan - Booking Secretary Rosalie Knott Sheila Buchanan Barbara Macknish William Lambert Norah Baines Paul Werlemann Mike Dawson Sylvia Stickings Pat Deadman Laura Vines ## **RESERVES POLICY AND RISK MANAGEMENT** Projects, whether entailing capital or revenue expenditure, are not initiated until funding is committed. At present, grant funding from government bodies is the main source of income for specific projects. General reserves at 30 September 2020 are 7531. The trustees aim to maintain sufficient reserves to enable all current projects to be completed and the hall use by the community to be expanded. Page 2 Meopham Village Hall ## Report of the Trustees For the Period Ended 30 September 2020 ## **AGENTS AND ADVISORS** The solicitors of Meopham Village Hall are Manaks Solicitors of Kent. The reporting accounts are Rishworth Baxter Accountants. The bank accounts of Meopham Village Hall are maintained at the local branch of Lloyds Bank PLC. ## **REVIEW OF FINANCIAL ACTIVITIES AND AFFAIRS** The accounts comply with statutory requirements, the governing document and the SORP relating to charities. Full details of the financial transactions are contained in the attached accounts. The total incoming resources for the period was £31969 and after deducting resources expended of £29302 the net excess expenditure was £2667. Various projects are now using the premises and the trustees are looking to expand their use. ## **ACCOUNTS** The attached statement of account complies with the Charities Act 1993, the Statement of Recommended Practice 2000 and the charity's governing document. ## **SIGNED ON BEHALF OF THE TRUSTEES** ………………………………………………………….. ## **R Macfarlane - Treasurer** ## **Date:** Page 3 Meopham Village Hall Statement of Trustees' responsibilities For the Period Ended 30 September 2020. Charity law requires to prepare Financial Statements for each financial year which give a true view of the state of affairs of the Charity and of its financial activities for that period. In preparing those Financial Statements the Trustees are required to: a) Select suitable accounting policies and then apply them consistently: b) Make judgments and estimates that are responsible and prudent; c) State whether the policies adopted are in accordance with SORP2000 and with applicable accounting standards, subject to any material departures disclosed and explained in the Financial Statements; d) Prepare the Financial Statements on the going concern basis unless it is inappropriate to assume that the Charity will continue operating. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the Financial Statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. Page 4 Meopham Village Hall ## Reporting accountants report to the Trustees of Meopham Village Hall For the Period Ended 30 September 2020. I report on the accounts of the Charity for the period ended 30 September 2020 which are set out on pages 6 to 10. ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND REPORTING ACCOUNTANT** As the Charity's Trustees you are responsible for the preparation of the Accounts; you consider that the audit requirement of Section 43 (2) of the Charities Act 1993 does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43 (7)(b) of the Charities Act, whether particular matters have come to my attention. ## **BASIS OF REPORTING ACCOUNTANTS REPORT** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express any audit opinion on the view given by the Accounts. ## **REPORTING ACCOUNTANT'S STATEMENT** In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements a) To keep accounting records in accordance with Section 41 of the Charities Act 1993; and b) To prepare Accounts which accord with the accounting records and to comply with the accounting requirements of the Act. have not been met, or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## **Rishworth Baxter Accountants** **26 Cheapside Wakefield WF1 2TF** Page 5 Meopham Village Hall |Statement of Financial Activities|||||| |---|---|---|---|---|---| |For the Period Ended 30 September 2020.|||||| ||Unrestricted
Funds
£|Restricted
Funds
£|Total Funds
£|Prior Year
Funds
£|Notes| |**INCOMING RESOURCES**|||||| |Incoming resources from generated funds:|||||| |Activities for generating funds|31,969|-|31,969|56,580|2| |Incoming resources from charitable activities|-|-|-|-|3| |Other incoming resources|-|-|-|-|4| |Total incoming resources|31,969|-|31,969|56,580|| |**RESOURCES EXPENDED**|||||| |Costs of generated funds:|||||| |Direct chartiable expenditure|28,912|-|28,912|53,416|| |Management and administration|390|-|390|630|5| |Other resources expended|-|-|-|-|| |Total resources expended|29,302|-|29,302|54,046|| |**NET INCOMING / OUTGOING RESOURCES**|||||| ||||||| ||2,667|-|2,667|2,534|7| |**BALANCES BROUGHT FORWARD**|8,855|-|-|6,321|| |**BALANCES CARRIED FORWARD**|11,522|-|2,667|8,855|11| Page 6 Meopham Village Hall ## Balance Sheet ## For the Period Ended 30 September 2020. |**CURRENT ASSETS**
Cash at bank
**INCOME FUNDS**
Restricted funds
Unrestricted funds
**CAPITAL ACCOUNT**
Brought Forward
Profit / Loss for the year|**£**
**£**
49,734
49,734
-
31,969
31,969
47,067
-
2,667
-
**2020**|**£**
**£**
49,734
49,734
-
31,969
31,969
47,067
-
2,667
-
**2020**|**£**
**£**
47,066
47,066
-
56,580
56,580
**2019**|**Notes**| |---|---|---|---|---| |||||| ||49,734||47,066|| |||||| |||31,969||| |||47,067
-
2,667
-||| These financial statements were approved by the Directors on …………………………………… and signed on their behalf by: ………………………………………………………………………… **R Macfarlane** Page 7 Meopham Village Hall ## Notes to the accounts For the Period Ended 30 September 2020. ## **1. ACCOUNTING POLICIES** ## **Basis of Accounting** The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, Accounting by Charities, 2000 and the Charities Act 1993. ## **a) Incoming Resources** Incoming resources are reported as gross. ## **b) Donations** Donations are credited in full to the financial statements on a cash basis. ## **c) Grants Receivable** Grants are recognised when receivable. Capital grants are treated as restricted fund income, revenue grants are treated as unrestricted fund income, unless they are for specific projects. ## **d) Direct Charitable Expenditure and Management and Administration Costs** Direct charitable expenditure comprises all expenditure directly relating to the objects of the charity. When necessary, costs are allocated between direct charitable expenditure and management and administration on an actual basis. Costs are recognised when the liability is incurred. ## **e) Fixed Assets** Fixed assets are stated at cost or estimated value in use. ## **f) Funds** Restricted funds represent capital project funds and revenue funds for specific projects. ## **g) VAT** Irrecoverable VAT is included in expenditure or the cost of assets acquired. Page 8 Meopham Village Hall ## Notes to the Accounts - continued For the Period Ended 30 September 2020. ## **2. INCOME FROM ACTIVITIES FURTHER TO OBJECTS OF THE CHARITY** |Grants
Investment Interest
Rent Received|**Unrestricted**
**Funds**
**£**
11,198
1,181
19,574|**Unrestricted**
**Funds**
**£**
11,198
1,181
19,574|**Restricted**
**Funds**
**£**
-
-
-|**Restricted**
**Funds**
**£**
-
-
-|**Total 2020**
**£**
11,198

1,181
19,574
|**Total**
**2019**
**£**
29,167
856
26,543| |---|---|---|---|---|---|---| |||||||| |||31,953||-|31,953
|56,566| ## **3. INVESTMENT INCOME** |**30 September**
**2020**
**£**
Bank Interest
15
15
**4. OTHER INCOMING RESOURCES**
Miscellaneous Income
-
-
**5. MANAGEMENT AND ADMINISTRATION**
Accountancy Fees
390
390
**6. TOTAL STAFF COSTS**
Wages and Salaries
7,125
National Insurance
-
7,125
Average number of employees
1
1
Employees earning over £50,000
-
-
**7. NET INCOMING RESOURCES**
This is stated after charging:
Depreciation
-
-||**2019**
**£**
14| |---|---|---| |||14| |||-| |||-| |||405| |||405| |||6,787
-| |||6,787| |||1| |||1| |||-| |||-| |||-| |This is stated after charging:
Depreciation||| |||-| Page 9 Meopham Village Hall Notes to the Financial Statements - continued For the Period Ended 30 September 2020. ## **8. ANALYSIS OF NET ASSETS OF FUNDS** |Fund Balances at
30 September 2020 are
represented by:
Tangible Fixed Assets
Current Assets
Current Liabilities|**Capital**
**£**
**Revenue**
**Projects**
**£**
-
-
-
-
-
-
**Restricted Funds**|**Unrestricted**
**Funds**
**General**
**£**
-
49,734
-|**Total 2019**
**£**
-
47,066
-| |---|---|---|---| ||-
-|49,734|47,066| Page 10 Meopham Village Hall Statement of Financial Activities For the Period Ended 30 September 2020. ## **GENERAL FUND (UNRESTRICTED)** |**INCOMING RESOURCES**||||| |---|---|---|---|---| ||**2020**||**2019**|| ||**£**|**£**|**£**|**£**| |Grants||11,198||29,167| |Investment Interest||1,181||856| |Interest||15||14| |Rent Received||19,574||26,543| |||31,969||56,580| |**RESOURCES EXPENDED**||||| |Accountancy Fees|390||405|| |Advertising|12||312|| |Cleaning|608||556|| |Insurance|1,254||1,293|| |Legal Fees|2,582||1,427|| |Light and Heat|2,412||2,714|| |Rates and Water|2,662||3,062|| |Repairs and Maintenance|12,051||37,219|| |Sundry|21||85|| |Telephone|186||186|| |Wages and Salaries|7,125||6,787|| |||29,303||54,046| |**NET OUTGOINGS RESOURCES**||2,666||2,534| |Balance Brought Forward||8,855||6,321| |Balance Carried Forward||11,521||8,855| This page does not form part of the statutory financial statements Page 11