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2025-03-31-accounts

REGISTERED CHARITY NUMBER: 302797

TRUSTEES' REPORT AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR BIRCHINGTON VILLAGE CENTRE ASSOCIATION

Spurling Cannon Chartered Certified Accountants 424 Margate Road Westwood Ramsgate Kent CT12 6SJ

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

Page Trustees' Report 1 to 3 Independent Examiner's Report 4 Statement of Financial Activities 5 Balance Sheet 6 Notes to the Financial Statements 7 to 14 Detailed Statement of Financial Activities 15 to 16

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2025

The Trustees present their annual report and the financial statements of Birchington Village Centre Association (the Charity) for the year ended 31 March 2024 The Trustees confirm that the annual report and financial statements of the Charity comply with current statutory requirements, the requirements of the Charity's governing document and the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in March 2005.

OBJECTIVES AND ACTIVITIES

Policies and objectives

The objects of the Charity are to promote the benefit of the inhabitants of Birchington and Acol through providing facilities in the interest of social welfare for recreation, education and leisure time occupation for the said inhabitants.

ACHIEVEMENT AND PERFORMANCE

social activities - unless to raise funds for specific projects. equipment and administration to the highest standard with the things within our building, which celebrates its fiftieth We have been helped by the community payback to make and hold investments using the general funds of Fund Shares and Charities Fixed Interest Fund Shares income to help subsidise the running of the Charity long-term aim of making neither profit nor loss. This is The main policy is to ensure that there eg building repairs, safety factors etc. Income related constitution dated December 1987 (as subsequently amended)

Review of activities

The Charity does not itself organise social activities - unless to raise funds for specific projects. Time and effort is spent solely in maintaining our premises, equipment and administration to the highest standard with the funds generated from hire fees.

We are continuing to renew and replace things within our building, which celebrates its fiftieth anniversary this year, as and when necessary and when funds allow. We have been helped by the community payback scheme who have decorated a number of rooms within the Centre.

Investment policy and performance

The Constitution authorises the Trustees to make and hold investments using the general funds of the Charity. Currently the Charity has invested in Charities Investment Fund Shares and Charities Fixed Interest Fund Shares - looking to both obtain a prudent mix of best achievable investment income to help subsidise the running of the Charity and at the same time to safeguard the value of its investments.

FINANCIAL REVIEW

Reserves policy

The Charity is administered with the long-term aim of making neither profit nor loss. This is something that the Trustees have consistently achieved over a long period. The main policy is to ensure that there is a contingency or cash reserve figure available to cover emergency requirements, eg building repairs, safety factors etc. Income related to expenditure dictates the policy on reserves. A figure of £20,000 is considered to be the minimum.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution

The Charity is maintained under a constitution dated December 1987 (as subsequently amended) and is a registered charity number 302797.

Method of appointment or election of Trustees

The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the constitution.

A full list of Trustees is submitted to the Charity Commissioners in the Charity's Annual Return.

Organisational structure and decision making

The Trustees are the Management Committee which meets at least bi-monthly to handle the everyday running of the Charity.

The Management Committee can appoint, from amongst its membership, sub-committees to deal with specific aspects of the on-going administration of the Charity.

Page 1

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2025

STRUCTURE, GOVERNANCE AND MANAGEMENT

Statement of Trustees' responsibilities

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose, with reasonable accuracy at any time, the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 302797

Principal address Alpha Road Birchington Kent CT7 9EG

Trustees

Mrs K Cowell K Garrad Mrs M Hudson N Hudson J Mackintosh Mrs M Mackintosh B Withrington Mrs J Withrington J Garland Mrs S Tottman R Castle Mrs P Gulliver-Crane M Hudson P Fellows

Page 2

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2025

REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner Spurling Cannon Chartered Certified Accountants 424 Margate Road Westwood Ramsgate Kent CT12 6SJ

Solicitors

Girlings Solicitors, 16 Rose Lane, Canterbury, Kent, CT1 2UR

Bankers

Nat West, 13 Cecil Square, Margate, Kent, CT9 1XY

Approved by order of the board of trustees on ............................................. and signed on its behalf by: .......................................................................... Mrs M Mackintosh - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BIRCHINGTON VILLAGE CENTRE ASSOCIATION

Independent examiner's report to the trustees of Birchington Village Centre Association

I report to the charity trustees on my examination of the accounts of Birchington Village Centre Association (the Trust) for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the

examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Richard W Phillpott

Spurling Cannon Chartered Certified Accountants 424 Margate Road Westwood Ramsgate Kent CT12 6SJ

Date: .............................................

Page 4

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025

DRAF
Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
3,474
Charitable activities
4
The Centre
64,916
The Bar
38,012
Investment income
3
2,864
Other income
107
Total
109,373
EXPENDITURE ON
Raising funds
5
210
Charitable activities
6
The Centre
84,381
The Bar
36,670
Total
121,261
Net gains/(losses) on investments
(1,841)
NET INCOME/(EXPENDITURE)
(13,729)
RECONCILIATION OF FUNDS
Total funds brought forward
289,159
TOTAL FUNDS CARRIED FORWARD
275,430
T
Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2025
Total
funds
£
3,474
64,916
38,012
2,864
107
109,373
210
84,381
36,670
121,261
(1,841)
(13,729)
289,159
275,430
2024
Total
funds
£
953
58,968
25,727
2,493
128
88,269
-
60,154
28,937
89,091
5,868
5,046
284,113
289,159

The notes form part of these financial statements

Page 5

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

BALANCE SHEET 31 MARCH 2025

DRAFT
Unrestricted
Restricted
funds
fund
Notes
£
£
FIXED ASSETS
Tangible assets
12
156,984
-
Investments
13
80,583
-
237,567
-
CURRENT ASSETS
Stocks
14
2,468
-
Debtors
15
3,811
-
Cash at bank and in hand
33,305
-
39,584
-
CREDITORS
Amounts falling due within one year
16
(1,721)
-
NET CURRENT ASSETS
37,863
-
TOTAL ASSETS LESS CURRENT
LIABILITIES
275,430
-
NET ASSETS
275,430
-
FUNDS
17
Unrestricted funds
TOTAL FUNDS
The financial statements were approved by the Board of Trustees and authorised for issue on
and were signed on its behalf by:
2025
Total
funds
£
156,984
80,583
237,567
2,468
3,811
33,305
39,584
(1,721)
37,863
275,430
275,430
275,430
275,430
............................
2024
Total
funds
£
156,493
82,424
238,917
1,947
4,440
46,465
52,852
(2,610)
50,242
289,159
289,159
289,159
289,159
.................

.............................................

M Mackintosh - Trustee

The notes form part of these financial statements

Page 6

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

Income

the Statement of Financial Activities once the charity has expenditure as soon as there is a legal or constructive that a transfer of economic benefits will be required in reliably. Expenditure is accounted for on an accruals all cost related to the category. Where costs cannot be - nil - 10% on reducing balance - 10% on reducing balance of cost and net realisable value, after making due funds which are available for use at the discretion

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - nil Fixtures and fittings - 10% on reducing balance Equipment - 10% on reducing balance

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charges against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

Value added tax

Value added tax is not recoverable by the charity, and as such is included in the relevant costs in the Statement of Financial Activities.

continued...

Page 7

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

DRAFT
2.
DONATIONS AND LEGACIES
Donations
3.
INVESTMENT INCOME
Deposit account interest
4.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Room lettings
The Centre
Event income
The Centre
Income from bar
The Bar
5.
RAISING FUNDS
Raising donations and legacies
Advertising and promotion
Other trading activities
Interest payable and similar charges
Aggregate amounts
2025
£
3,474
2025
£
2,864
2025
£
63,214
1,702
38,012
102,928
2025
£
185
2025
£
25
210
2024
£
953
2024
£
2,493
2024
£
58,662
306
25,727
2024
£
953
2024
£
2,493
2024
£
58,662
306
25,727
84,695
2024
£
-
2024
£
-
-
-

continued...

Page 8

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

6. CHARITABLE ACTIVITIES COSTS

6.
CHARITABLE ACTIVITIES COSTS
DRAFT
Direct
Support
Costs (see
costs (see
note 7)
note 8)
£
£
The Centre
28,730
55,651
The Bar
26,493
10,177
55,223
65,828
7.
DIRECT COSTS OF CHARITABLE ACTIVITIES
2025
£
Staff costs
36,091
Bar purchases
15,931
Sundry expenses
447
Event expenditure
2,754
55,223
8.
SUPPORT COSTS
Governance
Management
costs
£
£
The Centre
49,930
5,721
The Bar
9,560
617
59,490
6,338
Support costs, included in the above, are as follows:
2025
The
Total
Centre
The Bar
activities
£
£
£
Rates and water
284
40
324
Insurance
2,957
413
3,370
Light and heat
7,639
2,546
10,185
Repairs and renewals
25,832
1,356
27,188
Cleaning
13,101
4,373
17,474
Bank charges
-
-
-
Merchant fees
117
832
949
Auditors' remuneration for non audit work
1,511
211
1,722
Licences
1,365
406
1,771
Telephone
840
-
840
Postage and stationery
-
-
-
Depreciation of tangible fixed assets
2,005
-
2,005
55,651
10,177
65,828
Totals
£
84,381
36,670
121,051
2024
£
31,617
11,569
91
228
43,505
Totals
£
55,651
10,177
65,828
2024
Total
activities
£
333
3,430
6,826
11,044
16,792
173
-
2,118
1,948
959
12
1,951
45,586
2024
£
31,617
11,569
91
228
43,505
Totals
£
55,651
10,177
65,828
45,586

continued...

Page 9

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

9. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.

10. STAFF COSTS

The average monthly number of employees during the year was as follows:

DRAFT
Management and bar staff
No employees received emoluments in excess of £60,000.
11.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
953
Charitable activities
The Centre
58,968
The Bar
25,727
Investment income
2,493
Other income
128
Total
88,269
EXPENDITURE ON
Charitable activities
The Centre
60,154
The Bar
28,937
Total
89,091
Net gains on investments
5,868
NET INCOME
5,046
RECONCILIATION OF FUNDS
Total funds brought forward
284,113
2025
2
Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-
2024
3
Total
funds
£
953
58,968
25,727
2,493
128
88,269
60,154
28,937
89,091
5,868
5,046
284,113

continued...

Page 10

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

11.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
Restricted
funds
fund
£
£
TOTAL FUNDS CARRIED FORWARD
289,159
-
Total
funds
£
289,159

12. TANGIBLE FIXED ASSETS Centre Value - At the balance sheet date the insurance value of the freehold property owned by the centre was £2,089,327

13. DRAFT
FIXED ASSET INVESTMENTS
MARKET VALUE
At 1 April 2024
Revaluations
At 31 March 2025
NET BOOK VALUE
At 31 March 2025
At 31 March 2024
There were no investment assets outside the UK.
Cost or valuation at 31 March 2025 is represented by:
Valuation in 2025
Unlisted
investments
£
82,424
(1,841)
80,583
80,583
82,424
Unlisted
investments
£
80,583
14. STOCKS
2025 2024
£ £
Closing stock
2,468
1,947

continued...

Page 11

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

15. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

DRA
Other debtors
Prepayments
16.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
17.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Building Fund
Hall Improvement
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
109,373
TOTAL FUNDS
109,373
FT

At 1/4/24
£
140,226
138,933
10,000
289,159
289,159
Resources
expended
£
(121,261)
(121,261)
2025
2024
£
£
1,296
1,136
2,515
3,304
3,811
4,440
2025
2024
£
£
1,721
2,610
Net
movement
At
in funds
31/3/25
£
£
(13,729)
126,497
-
138,933
-
10,000
(13,729)
275,430
(13,729)
275,430
Gains and
Movement
losses
in funds
£
£
(1,841)
(13,729)
(1,841)
(13,729)

continued...

Page 12

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

17. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

DRAFT
At 1/4/23
£
Unrestricted funds
General fund
135,180
Building Fund
138,933
Hall Improvement
10,000
284,113
TOTAL FUNDS
284,113
Comparative net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
Unrestricted funds
General fund
88,269
(89,091)
TOTAL FUNDS
88,269
(89,091)
A current year 12 months and prior year 12 months combined position is as follows:
At 1/4/23
£
Unrestricted funds
General fund
135,180
Building Fund
138,933
Hall Improvement
10,000
284,113
TOTAL FUNDS
284,113
Net
movement
At
in funds
31/3/24
£
£
5,046
140,226
-
138,933
-
10,000
5,046
289,159
5,046
289,159
Gains and
Movement
losses
in funds
£
£
5,868
5,046
5,868
5,046
Net
movement
At
in funds
31/3/25
£
£
(8,683)
126,497
-
138,933
-
10,000
(8,683)
275,430
(8,683)
275,430
At
31/3/24
£
140,226
138,933
10,000
289,159
289,159
275,430
275,430

continued...

Page 13

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

17. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming
Resources
Gains and
Movement
resources
expended
losses
in funds
£
£
£
£
Unrestricted funds
General fund
197,642
(210,352)
4,027
(8,683)
DRAFT
TOTAL FUNDS
197,642
(210,352)
4,027
(8,683)
RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2025.
ULTIMATE CONTROLLING PARTY
The Trustees are the Management Committee which meets at least bi-monthly to handle the everyday running of
Charity. The Management Committee can appoint and exercise control over the Charity.
HOLDING TRUSTEE
The Charity has replaced the previous holding Trustees' by Birchington Parish Council. The land and
buildings of the Charity will be held by Birchington Parish Council on behalf of the Charity.
BAR TRADING ACTIVITY
The turnover of the bar has exceeded 25% of the charity overall turnover and thus has been deemed as a tradi
activity.
There has been a small profit from this income source this year but due to brought forward losses, there is no tax d
to be paid by the charity.

18. RELATED PARTY DISCLOSURES

19. ULTIMATE CONTROLLING PARTY

The Trustees are the Management Committee which meets at least bi-monthly to handle the everyday running of the Charity. The Management Committee can appoint and exercise control over the Charity.

20. HOLDING TRUSTEE

21. BAR TRADING ACTIVITY

The turnover of the bar has exceeded 25% of the charity overall turnover and thus has been deemed as a trading activity.

There has been a small profit from this income source this year but due to brought forward losses, there is no tax due to be paid by the charity.

Page 14

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025

DRAFT
INCOME AND ENDOWMENTS
Donations and legacies
Donations
Investment income
Deposit account interest
Charitable activities
Room lettings
Income from bar
Event income
Other income
Sundry income and membership fees
Total incoming resources
EXPENDITURE
Raising donations and legacies
Advertising and promotion
Other trading activities
Interest payable
Charitable activities
Wages
Bar purchases
Sundry expenses
Event expenditure
Support costs
Management
Rates and water
Insurance
Light and heat
Repairs and renewals
Cleaning
Bank charges
Carried forward
2025
£
3,474
2,864
63,214
38,012
1,702
102,928
107
109,373
185
25
36,091
15,931
447
2,754
55,223
324
3,370
10,185
27,188
17,474
-
58,541
2024
£
953
2,493
58,662
25,727
306
84,695
128
88,269
-
-
31,617
11,569
91
228
43,505
333
3,430
6,826
11,044
16,792
173
38,598

This page does not form part of the statutory financial statements

Page 15

BIRCHINGTON VILLAGE CENTRE ASSOCIATION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025

DRAFT
Management
Brought forward
Merchant fees
Governance costs
Auditors' remuneration for non audit work
Licences
Telephone
Postage and stationery
Fixtures and fittings
Computer equipment
Total resources expended
Net expenditure
2025
£
58,541
949
59,490
1,722
1,771
840
-
1,531
474
6,338
121,261
(11,888)
2024
£
38,598
-
38,598
2,118
1,948
959
12
1,424
527
6,988
89,091
(822)

This page does not form part of the statutory financial statements

Page 16