REGISTERED CHAIUTY NUMBER: 302797 TRUSTKES. REPORT AP4D UNAUDITED FINANCIAL STATEMENTS FOR THE YEARENDED 31 MARCH 21124 FOR BIRCHINGTON VILLAGE CENfRE ASSOCtATION Spurlin8 Cannon Chatlered Ccrtified Accountant5 424 Margatc Road Westwood Ratnsgat¢ Kenl cr12 68J BIRCHINCTON VILLAGE CENTRE ASSOCIATION CONTENTS OP THE FIPIANCIAL STATEMETrrrs FOR THE YEAR ENDED 31 MARCH 2024 PAge Trnstets. Report lthd¢p¢ndent Ex8mlnert$ Report ststement of Finaneial Activitie5 Bal#nee Sheet Not¢s to tht Fln#ntfaI Ststements 7 to 14 Detsileil Statement of Finhllei*l Activities 15 to 16 BIRCHINGTON VILLAGE CENTRE ASSOCIATION TRusfEES' REPORT FOR THE YEAR ENDED 31 MARCH Z024 The Tru8tees prcsent thcir annual reFM)rt and the financial ststements of Birching￿￿ Ifillage Ccntre As%Kiation (the Ch￿lty) ror the year ended 31 March 2024 The Tru51e¢s eonfirm thar the annual reFX)rt and financial statements of the Charity Cornply with ¢urrent statutory rquirements, the requiremcnis of the Chzrily's goverrung £k)cum¢nt 2nd the provisions of the Statementof iknrornmended Practice {SORPI'Aecounting and Reporting by Chariiies issued in M&ch 2005. OWECTIVES AND AcfiviTIES Policies and objectives The i)bjeets of the Charity are to promote the benefst of the inhabitsnts of BIrchin￿ll and Aix)l through providing faciltti& in the inter£4t of social wrlfare for]tcreation, eduoation and leiwre time occupation for the said inhabilants. ACHIEVEMENT AND PERFORMAIYCE Reviejv of #ttivitits The Charity doc5 not Ètself organise focia] activities - unl£s5 to raise funds for spe¢ific project& Time and effort is ￿nt s)lely in maintaining our premises, equipmcnt and admit)istration to the highest standard with the fill￿d% generated hvm hire fee& We are continuing io miew and replatt things within our buildin8, which ¢elebrntes its fiftieth ￿niVerSary this year. as when nec£ssary and when fund5 allow. We have IKen helped by the wmmunity payback schan¢ who have de￿rated a numF*rof rooms within tk Centre. lttvestment poIicy and performAn¢e The Constituti¢)n allthorises the Trnstees to make and hold investsnet)ts using the ger£ral fi]nds of the Charity. Curr¢nt]y thc Charity has invested in Charities Invtsttnent Fund Shares and chariti￿ Fixed Intcrest fund ShaTes - loDkin8 Éo IK>th obtsin a pruthni mix ol Etst achievable invc5tmcnt incoTne tts help subsidise the running of the Charity alld at the same time Èo safeguard the valueof its ittvesthients. FINANCIAL REVIEW Reserves policy The Charity is administered with the lon8-term aim of making neither ptt>fit nor loss. This is something that the Ttustees have consistently achieved oveT a long wiod. The main wlicy is to Lmsure that thcre is a ￿ntingencY 01 oash reserve figure availablc to cover ern¢rgen£y Tequirements, eg building repairs, safcty faetors eto Income relatsj to eXp￿dItUr¢ dictates the )li¢y on tuerv&q. A figure of £20,0(X) is considercd to be the rniniTnu￿. STRUCTUKE, COVERNANCE AND MANAGEMENT Constitutton The Charity is maintaind under a constitution dated Decemb¢r 1987 las sub5equetttly amended} and is a r¢gisttThl charity number 302797. Method of appolntment or elettion ofTrustee5 The managcmeni of the Charily is the responsibiliry of the TNstee5 are ¢l￿t￿l and co-opted under th¢ temis of the con5titulÉon. A ￿1] listofTruskccs is submitted to thechgrity commi￿10n¢r6 in lh¢ Charity's Annual Rdurn. OrgaNi5atioTral strudure 4lld d¢ei$ioN m*lung The Trustw are the M￿ageMent CoThmitlee wthich meets at leastbi-month]y to handle theeverydty nmin8 ofthe Charity. The Managemtt)t Committee can appoin¢ from amon8St its Membershi￿ sub-committees to de￿ with specifi¢ aspe¢ts of the on-going administratiort of the Charity. Page I BIRCHINCTON VILLAGE CENTRE ASSOCIA TION TRUSTEES, REPORT FOR THE YEARENDED 31 MARCH 2024 STRUCTURE, GOVERNANCE AND MANACEMENT Statement of Tr￿te£s, responsibilities The Twstccs gr¢ r¢sponsible for preparing the Trustees, ryrt and the financial statCTnents in accordance w(th 4)plicable law aT￿ United Kingdom A¢¢ountiTLg Stsndards (unit￿ KingdoTTr Generally Aeceptd Accountin8 Practice). The law applitrable io Charities in Eng13Th1 Wales requi￿ the Trusiees ￿ prepare fInancial 5Eatemenls for each finan¢ial y¢&r thich give a true and fair view of the slate of affairs of the Charity and ot. the inwming r￿OurceS and appli&2tion of resources of the charity forthat pertod. In thtse fI￿anCial statcmenty theTrustces are rcquired to: - sele¢t suitable attounting w>licI￿ and then apply them consistently. - obs¢rve th¢ methods and pyinciples in the Charities SORP - make judgements and estimates thai are reasonable and prudcnL - state whethtt applicable UK Aceounting St8lldard5 have been followe￿ Subject to any material (kpartures disclosed arKJ explained tn the financial statements. - prepare the financial statem¢xts on a 80ing concern basis Unl￿ it is inappropriate to ptfSLmie that the charity Nvill continue in oreration. The Thjstees are resJx)nsible for keeptng proper accounting records that di8clos< TeAsonable accuracy at any tsme. the financial position of the charity and enable them.to eR5ure that the financial statements comply with the Charilie5 Act 1993. Th¢y arc also rcsponsible for ￿fegl￿rdtn8 the assets of the charity and hence for taking Teasonable step5 for the preventi¢)n and detcction of fraud and othLr irregularities. REFERENCE AND ADMINISTK4TIVE DETAIL8 RegiSte￿d Charity number 31)2797 Princip81 addre55 Alpha Road BTrchin8ton Kent CT7 9EG Trustee5 Mrs K Cowell K Ga￿Ad Mrs M Hudson N Hudsi)n J Ma¢kintosh Mr5M maCk￿l05h B WJthrin8ton Mrs J Withringlon J Garland Mr5 S Tottmg R Castlc Mr5 P Gulliver-crane HudsoD P Fellows Page 2 BIRCHINGTON VILLAGE CENTRE A&SOCIATION TRusfEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024 REFERETr4CE AND ADMINISTRA TIVE DETAIIS Indepelldent Examiner Spurling Cannc Chartered CertifiedAccountants 424 MaT8ate Ro Rams8ate Kent cr12 OSJ Soiititors Girlin8s Solicitors. 16 Rose Lan4 Cant&bwy, KenL cri 2UR Ballkert Nat WtsL 13 Cecil Squar4Margate, Keni cr9 IXY 28151ZOIL+ Approvsj by order of the txxrd 0ftrU*￿ ffl............................................. and signvA on its behalf by.. Mrs M Nda tosh- Trustee Page 3 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BIRCHJNGTON VILL4CE CETffliE A&SOCIATION Independentexanblner's r¢port to ¢ke truste¢s of Birchington Vi119ge Centr¢ As$o¢lation I rewrt th the charity tru5te¢s on my examination ofihe accounts of Birchington Village C￿tTe Associatton {tht TnJst} for Iht yearended 3 1 March 2tr24. Re5poThsibiliti¢s b%ls of report A5 the chaTity trustees of the Thjst you are respot15iblt for th¢ p•ion of the acLX)Ltnts in ac¢x>r&nce with the r¢wir￿n¢￿t$ of the Charities Act 20111'the Act.). I rewrt irt tEspect of my axamination of the I"rust's accounts (arrifyj ollt under Settion 145 of the Act and sn carrying out my examination I have followed all applicable Thrections ￿Ven by the Charity Commission under Secuon 145{5llb) ofihe Act. Independent e￿￿1#er'S $t•tement I have completed rny exatnination. I confirm that no material matters have eome to my attention in conncction with the examination giving me cause to believe thai in any material resFeCt'. accounting r￿ordS Mere noi kept in respeetofthe Trust a$requird by Section 130 of theAct; or the accounts do ac¢ord with ihose records: or the aewllnts (b tK>t ￿MplY with the applioble wuiremenls concerning the fomi and conlent of a¢￿uniS sei out is) the Charities (Accounts and Re￿rts) Regulations 21KI8 other than any requirement that the 8ctounts give a true and fairvicw which is not a mattcr considered &% partof an 1Trdep￿d¢nt ¢xamination. I have no con¢¢ms and have come augss no other matter5 in conReeiion wth the exaTnination to whi¢h attention should be drawn in this r¢m in order kn enable a proper undersiandingof the accounts to be rea¢he Richard W PhillFX)tt Spurling Cajnon Chartered Certified Accountsttts 424 Margate Road Westwood Ramsgat¢ Kcnt Cf12 6SJ Date:.......tsS..: o b . Page 4 BIRCHINGTON VILLAGE CENTRE ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR TFIE YEAR ENDED 31 MARCH 2024 2024 Totsl fLtnd5 2023 Totsl fun&5 U]tr5e5. Designaied fund5 comprise unrestrictcd funds that have been set aside by the Trustets for particular PUTP05¢S. aim and use of each deSi￿ated tijnd is sd out in Iht notes to the fiTw¢io1 ststements. ReslTiCted funds are funL8 which are tts be used in ac£ordance with specific restrtctions i￿]￿Sed by th)no]3 which have t¢en raised by the charity for particular purpo%es. The cost of raising and administering such fimds are char8es against ihe Specific fund. Theaim and use of each r¢stTiCted fund is setout in the notes to the financiul statements. Invtstsnent incorne> gains and losses 2re allocated to the appropriate Fund VAlu¢ fidded tsx Value added tax is not re￿Vemble by the charsty. and as such is included it) the rel¢vant costs in the Sthtcmcnt of FinanciaI Activiii&8. Page 7 COn¢inutsJ... BJRCHINGTON VILLACE CENTRE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS- contiRued FOR THE YEAR EIYDED 31 MARCH Z024 DONATIONS AND LECACIES 2024 2W23 Donations 953 256 INVESTMENT INCOME 21n4 2023 Deposil acuunt intttest 2.493 2 J96 INCOME FROM CHARITABLE ACTIVITIES 2024 2￿23 Adivity 'th¢ Centre The Centre The Bar R(K>tn lettings Event incorne Income fix)m bar 58,662 306 2S727 60.554 443 24,393 84.695 85,390 CHARITABLE ACTIVJTJES COSTS Direet Costs (see no￿ 6} Sutv>rt costs (see not¢ 7} Totals The Centre The Bar 22,328 21.177 37,826 7,761 60.154 2&937 43505 45586 89.091 DIRECT COSTS OF CHAIUTABLE ACTIVITIES 2024 2023 Staff costs Barpurchases 8un(ty cxpenses Event expenditure 31,617 11569 91 228 25,280 12.236 230 556 433 38.302 Page 8 continued... BIRCHINGTON VILLACE CENTRE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED31 MARCH2024 SUPPORT COSTS Govcrn8nL sts Totals The Centre The Bar 32210 5ffj16 lJ72 37826 7,760 6988 45586 SuptX)rt Costs. included in the aFxiv4 ar¢ &8 follows: 2024 Totsl a¢tivities 2023 Tot21 a¢tivities The Centre Thc Bar Ratts and w Insurance Light and heat Re￿7rs and rthewais Cleaning Bank charges Auditots, reMW￿￿tiOn forntsn audit wotk Licences Telephone Postagc and slationery D¢preciation of tangibl¥ fixed asstts 292 3J109 5.119 11,044 12J94 152 1858 41 421 1.707 333 3,430 6,826 11,044 16,792 173 2,118 1,948 959 12 1,951 964 3J41 7,663 13,628 12,955 4,198 21 260 1,560 1,043 871 135 841 118 1951 370Z6 7,76(1 45586 44050 TRUSTEES, REMUNERATIOIY AND BENEFITS There were ￿ tDJ5ttes' remunerdiion or other iynefits for the year etthd 31 MaTth 2024 nor for the year endws: 2024 2023 Management and bar staff No onployee5 received emoluments in excess of£60,IM)O. Pa8e 9 conlinued... BIRCHINGTON VILLAGE CENTRE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED31 MARCH 2024 COMPAR4TIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIVS Unrestricted funds Restricted nd Total runds INCOME AiYD ENDOWMEWS FROM Donations and legdoie5 256 256 Charitable attiviti -lThe Centre TheBar 60,997 24J93 60,997 24,393 Inv￿tEnCnt illcorne Other ina)me 1396 150 2,396 150 Total 8&192 88,192 EXPENDITURE ON Charitable Activitie5 The Centre The Bar 61.744 20,608 61,744 20.608 Total 82,352 82J52 Netgdinslllosse5) on investments {3.645) 13,645) NET INCOME 1195 2,195 RECONCILIATtON OF FUNDS Total funds bnughl foNard 281.918 281,918 TOTAL FW4DS CARRIED FORWARD 284,113 284.113 TANGIBLE FIXED ASSETS Centre ValL* - At the bajgmce sheet date the insurance value of the freeknld property owned by the centre w& £2.089,327 Page 10 ¢ontinued... BIRCHINCTON VILLAGE CENTRE ASSOCtATION NOTES TO THE FINANCIAL STATEMENTS- ¢ontiDued FOR THE YEAR ENDED 31 MARCH2024 12. FIXED ASSET INVESTMEKrs Unlisted investments MARKET VALUE At l April 2023 Revaluations 5068 At 31 March 2024 82.424 NET BOOK VALUE At 31 Marth 2024 82,424 At 31 March 2023 76,556 Ther¢ were Jo iDV¢51menL &ssetsolltsidethe UK. Cost or valuation at 31 March 2024 is represented by: Unltsted hweslmellts Valuation in 2024 81424 13. STOCKS 2024 2023 Closing Stock 1947 1,377 DEBTORS. AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Otherdebtors Prepayments 1.136 3J04 933 2,035 2,968 Pgg¢ll continu&L.. BIRCHtNGTON VILLAGE CENTRE ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS- coNtinued FOR THE YEAR ENDED 31 MARCH 2024 CREDETORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade Creditors 2ffj11 2285 i& MOVEMENT IN FUNDS Net movement in fvnds At 3113124 At 114123 UnrestrlL*ed General fi]nd Building Fund Hail Improvetno)t 135.180 138?33 10,000 140226 138,933 10,000 284.113 289.IS9 TOTAL FUNDS 284,113 289.159 Net movement in fund5. included in the aiY)veare as follows.. Incoming Re50urce5 expended Gains Movement in funds Unrestricted fullds Gen¢rJ fi￿d 8&269 (89,091) 5,1146 TOTAL FUNDS 88269 (89ml ) 5,046 CompaTative5 formovemeut ill fund5 Net movement in funds At 3113123 At 114122 Unrestricted funds General fund Building Fund Ha]1 lrnprovement 132.985 138,933 10.(KK) 2.195 135.180 138.933 10.000 281.918 2,195 284,113 TOTAL FUNDS 281,918 2,195 284.113 Page 12 continued... BIRCHINGTON VILLAGE CENTRE ASSOCIATION NOTLS TO THE FINANCIAL STATEMEf4TS- contitiued FOR THE YEARENDED31 MARCH2024 16. MOVEMENT IN FUNDS- efjlltthued Co]nparative net movement in fut￿ included in the aiK>ve are as follows.. In¢omtng GaÈns gmd losses MOVe￿eni in fvnds Unrestrlrted funds General fund 88,192 182J52) (3,645) 2,195 TOTAL FUNDS 88,192 I￿.352) (3,645) 2,195 A Cu￿entyear 12 months ￿]d prioryear 12 months eombina FK)Sition is as follows." Net movemet)t in fijnds At 3113124 A¢ 114122 Unr¢strltt¢d funds Gener￿ fLmd Building Fund Hall Improvement 132,985 138.933 10.000 7,241 140,226 138,933 281,918 7241 289,159 TOTAL FUNDS 281,918 724l 289,159 A current year 12 months and prior year 12 moTllhs Combined net movcment in fvnds, included in the alx)v¢ ar¢ as follows.. Inu>ming resources Gains and losses Movement in funds expendcd Unrestricted fullds General fund 176,461 (171,4431 1223 7,241 TOTAL FUNDS 176.461 (171,443 } 2223 7241 P￿e 13 Intinued.. BJRCHINGTON VILL4GE CENTRE ASSOCIATION NOTLS TO THE FINANCIAL STATEMENTS- cgntinued FOR THE YEAR ENDED 31 MARCH 2024 17. RELATED PARTY DISCLOSURES There WE￿ ￿ related paty tran￿￿}0￿5 fortheyear ended 31 March 21)24. 18. ULTJMATE CONTROLLING PARTY The Trustets are the Management Committee which tnelts at least bs-monthly to handle the everyday running of the Charity. The Management Cornmittee can appoini and exercÈs¢ control over the Charity. 19. HOLDING TRUSTEE The Charity has replaced the previous holdin8 TNstees' by Birchin￿On Parish Council.'I'he land and buildings of the Charily will be held by Birchingion Par￿h Council on beha]f of the Charily. BAR TRADING ACTIVITY This year the tumover of the bar h&% exLwJed 25% of the charity overall nwnover and thus has been d¢￿e￿ as a irading activity for ihe perio Due to los￿5 being incurred thi5 year, there is no t&¥ due to be paid by the charity 2nd these losses will be earned forward to offset against future profits. Page14 BIRCHINGTON VILLAGE CEP4TRE ASSOCtATION DETAJLED STATEMENT OF FINANCIAL ACTIVITILS FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 INCOME AIYD EIYDOWMEP Donati0115 aThd legacies Dunations 9&1 256 lllve5trnent IDcome Dcp051t acrount intcrL* 2893 2J96 Char&t4ble adivltles Roo]n lettir Income from bar Event income 58.662 25.72Y 31 60,554 24,393 443 84.695 85,390 Other income Sundry ll)comeand membership fee5 128 150 Total kneoming resourees 88269 88,192 EXPENDITURE Charitable activitles Wages Bar purch&8es Sundry exwses Event eX]￿dItUre 31,617 11569 91 228 25280 12,236 230 556 43&05 38,302 Sllpport costs Management Rates and waier Insuran¢¢ LighÉ and he Repairs and renewals Cleaning Bank charges 3,43Q 6826 11,044 1&792 173 3341 7,663 13,628 12.955 56 3&598 38,607 Governance costs Auditors. remuneration fornon audit work Licentr5 CatTied fonvard 2,118 1.948 1,560 1,043 2.603 This page do&5 not form part of the statut(ry fill￿Cial ￿￿t￿ents Pa8c 15 BIRCHINGTON VILLAGE CENTRE ASSOCtATION DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Governante Costs Broughi fotivard Telephone Postage 2nd statiottery Fixt¢W 8nd fittits&8 Computtt equipment 2,603 871 135 1,249 585 959 J2 JA24 527 6,988 5,443 Total resourccs exwded 89,091 82,352 Net (expenditure)theome (822) 5,840 This pAg¢ does twt fomi part of the ststuw financial siatttnettts Page 16