Ide Hill Village Hall
Trustees’ Annual Report
Registered Charity Number 302771
For the Financial Year Ended 5[th] April 2023 Principal Address: The Village Hall Ide Hill Sevenoaks Kent TN14 6JG
Trustees
Mrs G. Garner Chair Mr D Miller Vice Chair Mr M Denbigh Secretary Mr P Beasley Treasurer Mr D Wiltshire
Village Group Representatives
Dr N Arnott Ide Hill Church Mr M Fribbens Parish Council Ms C Dance Ide Hill Football Club Mr D Paton Ide Hill School Mr P Meredith Ide Hill Society Ms L Money Ide Hill Pre-School Mrs L Rutherford Ide Hill Community Shop Mrs P Mackness Gardening Society
Bankers: HSBC, 69 High Street, Sevenoaks Kent TN13 1LB
Independent Examiner: Mrs S Caskey ACA.
Governing Document
The Trust Deed dated 14[th] December 1964. The freehold of the Village Hall is vested with the Charity Commission.
Aims and Objectives
The objectives of the Charity are to maintain and ensure the Village Hall for the use of the inhabitants of Ide Hill Village and the neighbourhood without distinction with regard to sex or political, religious or other opinions, and in particular for the use of meetings, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
Activities and achievements during the year:
Income this year totalled just over £35,000, of which 43% were fees from hiring the hall, 27% was income from the village fair, and the balance of 30% was from shop rent and donations, including £2,500 from the Montreal Estate.
Expenditure totalled £33,229. Almost one third of this was money spent on maintenance and repairs.
This year the village fair was held in August to avoid a clash with the Queen’s Platinum Jubilee celebrations at the beginning of June. Profit from the day’s activities was £5,432, of which £2,400 was given to local organisations who took part.
During the year various works were undertaken to maintain and improve the building, improve its energy efficiency and make it more attractive to prospective hirers. These were as follows:
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The floor in the main hall was sanded and treated;
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New low energy LED lighting was installed in the main hall;
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Extra loft installation was laid above the main hall and above the stage;
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Various works were completed to improve fire resilience. These included a new door between the stage and the corridor, various electrical improvements, and new interior signage;
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Photographs of the village were put up around the main hall to enhance its appearance.
Particular attention was paid to our electricity consumption. New meters were installed to measure the electricity used in the kitchen and corridor/WCs, and measures were taken to reduce consumption in these areas. As a result our overall consumption reached the threshold required to reduce the VAT on our bills from 20% to 5%.
Ide Hill Village Hall Receipts and Payments Account For the year ended 5th April 2023
| Receipts Hire of Hall and Other Sources Village Fair Donations Total Receipts Payments Village Hall Expenditure Village Fair Costs Distribution of Village Fair surplus Total Payments Surplus (Deficit) |
2022/2023 £ 20,172 9,623 5,245 35,040 26,638 4,191 2,400 33,229 1,811 |
2021/2022 £ 18,086 9,299 5,350 |
|---|---|---|
| 32,735 23,957 2,762 2,700 |
||
| 29,419 | ||
| 3,316 |
Ide Hill Village Hall Statement of Assets and Liabilities As at 5[th] April 2023
| 2022/23 | 2021/22 | |
|---|---|---|
| £ | £ | |
| Cash funds | 27,504 | 25,722 |
| Other monetary assets | ||
| - Other Debts due to the Charity |
143,356 | 143,356* |
| Investment assets | ||
| - Other investments |
1,000 | 1,000 |
| Assets retained for the charity’s own use | ||
| - Land |
2,000 | 2,000 |
| - Buildings and Furniture |
0 | 0* |
| Liabilities | 0 | 0 |
| Total assets and liabilities at the end of the year | 173,860 | 172,078 |
*A review of the balance sheet has identified assets with little or no value and these have therefore been written off. An adjustment has also been made to reduce buildings and furniture as at 5[th] April 2022 by £64,403 and to reduce other debts due to the charity as at 5[th] April 2022 by £2,500.
Signed by Paul Beasley on behalf of all the trustees
___ _______ Signature Date
Independent examiner’s report to the trustees of Ide Hill Village Hall
I report to the trustees on my examination of the accounts of Ide Hill Village Hall (the Trust) for the year ended 5 April 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commissin under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
_____ ___ Sue Caskey ACA Date