## **HILDENBOROUGH VILLAGE HALL TRUST**
Registered Charity No: 302764
## **Independent examination for the year ended 31 March 2025**
I have examined the books, records and supporting documentation, which I can confirm agree with the financial statements presented for the year ended 31 March 2025, covering the period 1 April 2024 to 31 March 2025, in respect of activities relating to the Hildenborough Village Hall Trust.
David Chick 48 Willow Lea Tonbridge TN10 3RF
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764 **BALANCE SHEET as at 31ST MARCH 2025**
|**BALANCE SHEET as at 31ST MARCH 2025**|||
|---|---|---|
|**CURRENT ASSETS**
Current Account
Reserve/savings Account
Debtors
**CURRENT LIABILITIES**
Creditors
Surplus/(Deficit) for the year|2025
2025
2,024
29,258
63,981
50,000
15,000
79,258
78,981
0
0
277
277|2,024
19,105|
||79,258||
|||19,105|
These accounts were approved on behalf of the Committee on
## **D Haugh - Chairman/Acting treasurer**
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764
## **INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 MARCH 2025**
|**RENTAL INCOME**
Rents received
**OTHER INCOME**
EDF refund
Bank interest
**TOTAL INCOME**
**OVERHEADS**
Cleaning
Gas
Electricity
Sewerage
Water
Refuse
Insurance
Rates
Bank charges
Misc
Maintenance/improvements
**TOTAL EXPENDITURE**
**SURPLUS/(DEFICIT)**|2025
62,237
599.51
154.76
62,991
10,045
8,047
3,819
2,827
4,718
600
2,054
778
14
932
28,879
62,714
277|2024
50,121
3,172
1,122|
|---|---|---|
|||54,415|
|||8,528
5,257
2,283
1,985
1,831
520
1,760
799
10,610|
|||33,572
1,937|
|||35,509|
||||
|||18,906|
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764 **NOTES to the ACCOUNTS YEAR ENDED 31 MARCH 2025**
## **Accounting Policies**
The accounts were prepared under the historical cost convention
All funds in the Balance Sheet are unrestricted
Rental income is accounted for on a received basis
Payments out are those made in the financial year
## **Reserves Policy**
The Committee has now put £50,000 into a savings account with our new bankers, Unity Trust Bank, leaving enough to run the hall day to day expenses.
## **Chairman’s Annual Report for the year to March 2025**
The year has seen continued good use of the hall rooms, with income very similar to the previous year. Considerable expenditure was made to upgrade and modernize the electrical distribution boxes and increase the overall potential capacity to 300 Amps instead of 200 Amps. The main hall was redecorated to keep it looking fresh and clean. One of the central heating pumps failed after many years of service, and both were replaced to guarantee heating operation. The parish Council supplied and fitted wifi to the hall, mainly for their use, but of value to other users, notably the Farmers Market, who have moved from the Church Centre.
Online bookings are good and most users seem to have got to grips with using the system, which enables us to produce more accurate invoices. Attempts have begun to standardize the rental rates for all users, with 3 categories being employed. Local non-profit users get the most favourable rates, followed by regular profit-making users.
Following the death of our long-standing treasurer, difficulties with Nat West accelerated a change of bank to Unity Trust Bank, with online access for nominated committee members. The new account is working well, and is in place for our new treasurer to start on April 1[st] 2025. Online access allows us to identify at an early stage if invoices have not been paid. A larger amount has been placed in a savings account with Unity Trust, giving greater interest to the funds.
The Chairman sincerely thanks Hilary and Tim, who operate the booking system and invoicing actions. A much better understanding of the operating costs now exists. Caretakers/cleaners Bob and Paul maintain the hall in a clean safe condition which is appreciated by users.
Action has begun to produce a new functional agreement between the Parish Council and the Management Committee, since the 1981 agreement is hopelessly out of date.
David Haugh Chairman HVH Management Committee