## **HILDENBOROUGH VILLAGE HALL TRUST** 

Registered Charity  No: 302764 

## **Independent examination for the year ended 31 March 2024** 

I have examined the books, records and supporting documentation, which I can c agree with the financial statements presented for the year ended 31 March 2024 covering the period 1 April 2023 to 31 March 2024, in respect of activities relatin the Hildenborough Village Hall Trust. 

I have also reviewed post Balance Sheet activities. 

David Chick 48 Willow Lea Tonbridge TN10 3RF 



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## **HILDENBOROUGH VILLAGE HALL** 

Registered Charity No: 302764 

## **INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 MARCH 2023** 

|**RENTAL INCOME**<br>Rents received<br>**OTHER INCOME**<br>Bank interest<br>**TOTAL INCOME**<br>**OVERHEADS**<br>Caretaking and cleaning<br>Gas<br>Electricity<br>Sewerage<br>Water<br>Refuse<br>Insurance<br>Rates<br>Professional fees<br>Misc<br>Maintenance<br>**REFURBISHMENT**<br>Roof<br>Electrics<br>**TOTAL EXPENDITURE**<br>**SURPLUS/(DEFICIT)**|2023<br>44,622<br>68<br>44,690<br>9,846<br>3,644<br>3,407<br>1,426<br>1,639<br>468<br>1,603<br>870<br>1,695<br>349<br>24,947<br>2,670<br>27,617<br>0<br>5,164<br>5,164<br>32,781<br>11,909|2024<br>50,121<br>3,172<br>1,122<br>200|
|---|---|---|
|||54,615|
|||8,528<br>5,257<br>2,283<br>1,985<br>1,831<br>520<br>1,760<br>799<br>-<br>10,610|
|||33,572<br>1,937|
|||35,509|
||||
||||
|||35,509|
|||19,106|





## **HILDENBOROUGH VILLAGE HALL** 

Registered Charity No: 302764 **BALANCE SHEET as at 31ST MARCH 2024** 

|**CURRENT ASSETS**<br>Current Account<br>Reserve Account<br>Debtors<br>**CURRENT LIABILITIES**<br>Creditors<br>**ACCUMULATED FUND**<br>Balance 1 April<br>Surplus/(Defcit) for the year|23<br>44,876<br>63,981<br>15,000<br>15,000<br>59,876<br>0<br>0<br>59,876<br>47,967<br>11,909<br>59,876|24<br> <br> <br>78,981|
|---|---|---|
||||
|||78,981|
|||59,876<br>19,105|
|||78,981|



These accounts were approved on behalf of the Committee on 29 Oct 2024 

## **D Haugh - Chairman/Acting treasurer** 



## **HILDENBOROUGH VILLAGE HALL** 

Registered Charity No: 302764 **NOTES to the ACCOUNTS YEAR ENDED 31 MARCH 2024** 

## **Accounting Policies** 

The accounts were prepared under the historical cost convention 

All funds in the Balance Sheet are unrestricted 

Rental income is accounted for on a received basis 

During the period under review David Haugh was paid £589 for the provision of cleaning duties when he substituted for the regular caretaker 

No other member of the Hall's management committee received any remuneratio from the Village Hall during the accounting period 

## **Reserves Policy** 

The Committee has set a reserves policy of having 6 months ordinary expenditur reserves. This equates to some £15,000, which has been placed in a designated account 

## **Post Balance Sheet Events** 

There was no excptional income or expenditure arising in the quarter to 30 June 2 Income for that quarter was £17761 and expenditure amounted to £12547 



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## **Chairman’s Annual Report for the year to March 2024** 

The year has seen a steady growth in usage, especially during the week, and some days have almost continuous use in the main rooms. We have continued to invest in improvements where needed. The Dance Studio has been fitted out with new blinds and air conditioning to make it more usable on hot summer days. Additional new power sockets have been fitted to the two larger rooms, adding to their usability by different users. Some of the tables have been replaced – time and wear has rendered some unsafe. A new hearing loop was fitted in the main hall – the old one was not working well. 

We now have permanent cleaning and caretaking personnel, who keep all the hall rooms to the high standard that we all expect. Only minor maintenance has been required this year, but faults are dealt with as soon as possible. There are still problems with lights and taps being left running overnight, but users are frequently reminded of their responsibilities when leaving the building. 

The online booking system run by Hilary is working well and allows both management and users to see instantly the status of availability. In the coming year, it is planned to move to an internet access bank account, since most users now pay directly by bank transfer and most suppliers and tradesmen dislike cheques. 

Thanks go again to those volunteers without whom the hall would not work so well, and who make the hall the place to go in the area. 

David Haugh Chairman HVH